Administrative Specialist II - One Stop (Beebe Campus)
Inside Higher Ed, Beebe, AR, United States
Job Title
Administrative Specialist II - One Stop (Beebe Campus)
Campus Location
ASU Beebe
Position Type
Non Classified
Job Description
Arkansas State University – Beebe campus is currently seeking an Administrative Assistant II to support the McKay Student Center One Stop.
The One Stop supports the mission and values of the college by assisting students with their educational‑related expenses. The One Stop collaborates with other campus offices to serve students. The work schedule for this position will primarily include working a 8:00 am to 5:00 pm shift Monday‑Friday. Some extended hours (6:00 pm, Mon‑Thurs) will be required only during peak enrollment months.
This position will work concurrently with other Student Services offices in the ASU‑Beebe One Stop location to assist students with enrollment processes. This position reports to the Director of Advising and Learning.
The position requires excellent written and verbal communication skills, excellent interpersonal skills, a working knowledge of Microsoft programs, and the ability to pay close attention to details, perform multiple tasks with frequent interruptions, solve problems, and accept and implement change.
Some knowledge of the ASU‑Beebe enrollment process is helpful; however, in‑depth training will be provided.
Essential Duties and Responsibilities
Greet walk‑in traffic, answer telephone calls, and assist visitors as needed.
Perform administrative tasks necessary to the operation of the One Stop office, including filing, student outreach, mail processing, scanning, and maintaining office supply inventory.
Collaborate with the Office of Admissions, Registrar’s Office, and Cashier’s Office to ensure walk‑in traffic, emails, and phone calls are managed for the One Stop location.
Assist students with understanding the process of submitting all necessary enrollment documents, next steps, and scheduling campus tours.
Manage cashier functions, accept account payments, and assist students, faculty, and staff with student account questions.
Required Qualifications
Education:
High school diploma or equivalent.
Experience:
12 to 18 months related office experience and/or training.
This position serves in a high‑traffic office environment that requires the ability to multi‑task and work independently with strong attention to detail with minimal supervision. Strong experience in computer applications including Microsoft Office, Word, and Excel is required. Some overtime may be required.
Salary
Minimum Salary: $25,552
Physical Requirements
Stand: frequently
Walk: frequently
Sit: regularly
Use hand to finger, handle, or feel: continuously
Reach with hands and arms: regularly
Climb or balance: occasionally
Stoop, kneel, crouch or crawl: occasionally
Talk or hear: regularly
Up to 10 pounds: regularly
Up to 25 pounds: occasionally
Background Check
This position will be subject to a pre‑employment criminal, sex‑offender registry background check. In cases where pre‑determined, an additional financial/credit history/background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Equal Employment Opportunity Statement
Arkansas State University‑Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.
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Administrative Specialist II - One Stop (Beebe Campus)
Campus Location
ASU Beebe
Position Type
Non Classified
Job Description
Arkansas State University – Beebe campus is currently seeking an Administrative Assistant II to support the McKay Student Center One Stop.
The One Stop supports the mission and values of the college by assisting students with their educational‑related expenses. The One Stop collaborates with other campus offices to serve students. The work schedule for this position will primarily include working a 8:00 am to 5:00 pm shift Monday‑Friday. Some extended hours (6:00 pm, Mon‑Thurs) will be required only during peak enrollment months.
This position will work concurrently with other Student Services offices in the ASU‑Beebe One Stop location to assist students with enrollment processes. This position reports to the Director of Advising and Learning.
The position requires excellent written and verbal communication skills, excellent interpersonal skills, a working knowledge of Microsoft programs, and the ability to pay close attention to details, perform multiple tasks with frequent interruptions, solve problems, and accept and implement change.
Some knowledge of the ASU‑Beebe enrollment process is helpful; however, in‑depth training will be provided.
Essential Duties and Responsibilities
Greet walk‑in traffic, answer telephone calls, and assist visitors as needed.
Perform administrative tasks necessary to the operation of the One Stop office, including filing, student outreach, mail processing, scanning, and maintaining office supply inventory.
Collaborate with the Office of Admissions, Registrar’s Office, and Cashier’s Office to ensure walk‑in traffic, emails, and phone calls are managed for the One Stop location.
Assist students with understanding the process of submitting all necessary enrollment documents, next steps, and scheduling campus tours.
Manage cashier functions, accept account payments, and assist students, faculty, and staff with student account questions.
Required Qualifications
Education:
High school diploma or equivalent.
Experience:
12 to 18 months related office experience and/or training.
This position serves in a high‑traffic office environment that requires the ability to multi‑task and work independently with strong attention to detail with minimal supervision. Strong experience in computer applications including Microsoft Office, Word, and Excel is required. Some overtime may be required.
Salary
Minimum Salary: $25,552
Physical Requirements
Stand: frequently
Walk: frequently
Sit: regularly
Use hand to finger, handle, or feel: continuously
Reach with hands and arms: regularly
Climb or balance: occasionally
Stoop, kneel, crouch or crawl: occasionally
Talk or hear: regularly
Up to 10 pounds: regularly
Up to 25 pounds: occasionally
Background Check
This position will be subject to a pre‑employment criminal, sex‑offender registry background check. In cases where pre‑determined, an additional financial/credit history/background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Equal Employment Opportunity Statement
Arkansas State University‑Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.
#J-18808-Ljbffr