Facilities Management Operations Coordinator
Pascua Yaqui Tribe, Tucson, AZ, United States
The Operations Coordinator provides administrative and operational support to the Facilities department. This position is responsible for maintaining systems, coordinating daily operations, and supporting organizational efficiency.
Responsibilities
Perform a variety of administrative and operational support tasks to assist with efficient day-to-day operations.
Coordinate and track project tasks and deliverables to support timely completion.
Provide administrative support to the operations team, including scheduling meetings, preparing reports, and maintaining files and records.
Assisting in preparing annual operating and capital budgets.
Perform basic office duties, including answering phones, copying, and filing.
Process incoming and outgoing purchase orders, invoices, payments, travel reimbursement and petty cash distributions.
Assist with monthly and year ending closing documents.
Maintain budget records, financial reports, grants and contract files.
Collaborate with management to set department and organization goals.
Train staff on budget processes and accountability procedures as assigned.
Understanding of operational processes and procedures, and ability to apply this knowledge in coordinating day-to-day activities.
Time management skills to ensure tasks are completed within set timelines, and flexibility to adapt to changes in schedules or priorities.
Communicate regularly with management and staff to monitor progress and support improvements to operational procedures.
Perform other duties of a similar nature or level as requested by supervisor or director.
Knowledge
Applicable local, state and federal laws, rules and regulations (CFR)
Basic accounting and office support practices.
Customer service principles.
Recordkeeping principles
Mathematical concepts.
Report preparation techniques.
Yaqui culture, customs, resources and traditions and/or a willingness to learn.
Skills & Abilities
Apply accounting principles and practices
Maintain files and records
Apply and explain applicable laws, codes, regulations, policies, and/or procedures
Using proper English, grammar, punctuation, and spelling
Provide customer service
Follow oral and written instructions, policies, and procedures
Operate a variety of office equipment, including a computer and related software applications
Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.
Preferred Qualifications
Experience in government setting is preferred.
Qualifications
Associate’s degree in accounting, Finance or related field, plus five (5) years of experience in Accounting, Finance, or management Analysis field is required; or an equivalent combination of education may be sufficient to fulfill the experience requirement.
Special Requirements
Must possess and maintain a valid Arizona Driver’s License.
Must be proficient in Microsoft office programs: Word, Excel, SharePoint, PowerPoint, Access, and Outlook.
This position will require the incumbent to work non-traditional hours, nights, and weekends.
Must have a current Level 1 Arizona Clearance Card or be able to obtain one within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination.
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Responsibilities
Perform a variety of administrative and operational support tasks to assist with efficient day-to-day operations.
Coordinate and track project tasks and deliverables to support timely completion.
Provide administrative support to the operations team, including scheduling meetings, preparing reports, and maintaining files and records.
Assisting in preparing annual operating and capital budgets.
Perform basic office duties, including answering phones, copying, and filing.
Process incoming and outgoing purchase orders, invoices, payments, travel reimbursement and petty cash distributions.
Assist with monthly and year ending closing documents.
Maintain budget records, financial reports, grants and contract files.
Collaborate with management to set department and organization goals.
Train staff on budget processes and accountability procedures as assigned.
Understanding of operational processes and procedures, and ability to apply this knowledge in coordinating day-to-day activities.
Time management skills to ensure tasks are completed within set timelines, and flexibility to adapt to changes in schedules or priorities.
Communicate regularly with management and staff to monitor progress and support improvements to operational procedures.
Perform other duties of a similar nature or level as requested by supervisor or director.
Knowledge
Applicable local, state and federal laws, rules and regulations (CFR)
Basic accounting and office support practices.
Customer service principles.
Recordkeeping principles
Mathematical concepts.
Report preparation techniques.
Yaqui culture, customs, resources and traditions and/or a willingness to learn.
Skills & Abilities
Apply accounting principles and practices
Maintain files and records
Apply and explain applicable laws, codes, regulations, policies, and/or procedures
Using proper English, grammar, punctuation, and spelling
Provide customer service
Follow oral and written instructions, policies, and procedures
Operate a variety of office equipment, including a computer and related software applications
Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.
Preferred Qualifications
Experience in government setting is preferred.
Qualifications
Associate’s degree in accounting, Finance or related field, plus five (5) years of experience in Accounting, Finance, or management Analysis field is required; or an equivalent combination of education may be sufficient to fulfill the experience requirement.
Special Requirements
Must possess and maintain a valid Arizona Driver’s License.
Must be proficient in Microsoft office programs: Word, Excel, SharePoint, PowerPoint, Access, and Outlook.
This position will require the incumbent to work non-traditional hours, nights, and weekends.
Must have a current Level 1 Arizona Clearance Card or be able to obtain one within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination.
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