Registrar Technician
Sage Oak Charter Schools, Redlands, CA, United States
Registrar Technician
Job Category: Classified Support Staff
Requisition Number: REGIS001274
Posted: March 18, 2026
Full-Time
Location: Sage Oak
Description
NECESSARY MATERIALS FOR APPLICATION:
Letter of Introduction
Resume
Letters of Recommendation - Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)
Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.
Deadline to apply is Monday, February 23, 2026 at 4:00pm.
Job Description
Reports To: Senior Administrator, Student Information and Reporting (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Schedule: Range 2 ($24.92 - $28.88)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The registrar technician will support the operations of the school by supporting the registrar team. Duties will vary depending upon the needs of the school office and the department served.
Essential Duties and Responsibilities
General Duties
Follows policies and procedures that ensure the school operates within legal and school guidelines
Develops strong partnerships within organization in order to be efficient, improve processes, and support vision of Sage Oak
Maintains confidentiality of student and staff information
Maintains data in multiple databases where appropriate
Prepares and compiles data from a variety of sources when requested in order to support department
Improves registrar efficiency by helping to plan and implement registrar systems and policies
Oversees registrar with cum file maintenance
Operates a centralized telephone switchboard system, directs calls to appropriate personnel; receives and transmits messages; provides general information and assistance to callers as needed
Attends a variety of assigned meetings
Student Enrollment and Withdrawal
Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents
Inputs accurate student data into the student information system (SIS) within legal guidelines
Reviews student files in order to identify pertinent data to be shared with other departments in order to optimize student outcomes.
Processes withdrawals in the SIS as needed
Ensures the withdrawal notifications are sent to district superintendent
Ensures that the student information system is up to date and proactively seeks out improvements in the enrollment and assigning process
Checks CALPADS for previous enrollment history, special program enrollment and SSIDs.
Maintains teacher spreadsheet with student adds/withdrawals
Cume File Maintenance
Creates, reviews, organizes, and maintains cume files and supporting documentation following school guidelines and processes
Organizes and maintains cumulative records of previous year students, including locating new school of attendance, contact, and mailing of records
Requests cume files from other schools
Prepares and sends cume files to other schools
Ensures cume files are in compliance with student record keeping laws and are ready for audit
Student Information System
Enters enrollment and withdrawal information
Researches and updates any withdrawal of highschool students in order to maintain cohort accuracy
Ensures student and family data is correct and updated via Reg-edit process and collects supporting documentation as needed
Learns and utilizes the school database system to find information and run reports
Audits and maintains household data collection forms
Assists in the re-enrollment process
Administrative
Maintains physical and computerized records
Performs general tasks such as making copies, answering phones and delivering messages
CALPADS Discrepancies
Collaborates with Senior Administrator on resolving discrepancies, concurrent enrollments and multiple identifiers.
Other Duties
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
Qualifications Guide
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education & Experience:
High school diploma or equivalent is required
Two years of clerical experience
One year of registrar experience required; Two (2) years preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources department notifying the immediate supervisor of this clearance.
Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy:
Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Google docs, Google spreadsheets and other online collaboration tools to send and receive information
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak's core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Physical Demands:
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lifting objects up to 50 pounds with or without assistance
Work Environment:
Office environment
Noise level is generally moderate
Meetings conducted in public and private settings
Indoor and outdoor in varying temperature
Employee must have available transportation and be able to drive up to
Job Category: Classified Support Staff
Requisition Number: REGIS001274
Posted: March 18, 2026
Full-Time
Location: Sage Oak
Description
NECESSARY MATERIALS FOR APPLICATION:
Letter of Introduction
Resume
Letters of Recommendation - Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)
Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.
Deadline to apply is Monday, February 23, 2026 at 4:00pm.
Job Description
Reports To: Senior Administrator, Student Information and Reporting (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Schedule: Range 2 ($24.92 - $28.88)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The registrar technician will support the operations of the school by supporting the registrar team. Duties will vary depending upon the needs of the school office and the department served.
Essential Duties and Responsibilities
General Duties
Follows policies and procedures that ensure the school operates within legal and school guidelines
Develops strong partnerships within organization in order to be efficient, improve processes, and support vision of Sage Oak
Maintains confidentiality of student and staff information
Maintains data in multiple databases where appropriate
Prepares and compiles data from a variety of sources when requested in order to support department
Improves registrar efficiency by helping to plan and implement registrar systems and policies
Oversees registrar with cum file maintenance
Operates a centralized telephone switchboard system, directs calls to appropriate personnel; receives and transmits messages; provides general information and assistance to callers as needed
Attends a variety of assigned meetings
Student Enrollment and Withdrawal
Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents
Inputs accurate student data into the student information system (SIS) within legal guidelines
Reviews student files in order to identify pertinent data to be shared with other departments in order to optimize student outcomes.
Processes withdrawals in the SIS as needed
Ensures the withdrawal notifications are sent to district superintendent
Ensures that the student information system is up to date and proactively seeks out improvements in the enrollment and assigning process
Checks CALPADS for previous enrollment history, special program enrollment and SSIDs.
Maintains teacher spreadsheet with student adds/withdrawals
Cume File Maintenance
Creates, reviews, organizes, and maintains cume files and supporting documentation following school guidelines and processes
Organizes and maintains cumulative records of previous year students, including locating new school of attendance, contact, and mailing of records
Requests cume files from other schools
Prepares and sends cume files to other schools
Ensures cume files are in compliance with student record keeping laws and are ready for audit
Student Information System
Enters enrollment and withdrawal information
Researches and updates any withdrawal of highschool students in order to maintain cohort accuracy
Ensures student and family data is correct and updated via Reg-edit process and collects supporting documentation as needed
Learns and utilizes the school database system to find information and run reports
Audits and maintains household data collection forms
Assists in the re-enrollment process
Administrative
Maintains physical and computerized records
Performs general tasks such as making copies, answering phones and delivering messages
CALPADS Discrepancies
Collaborates with Senior Administrator on resolving discrepancies, concurrent enrollments and multiple identifiers.
Other Duties
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
Qualifications Guide
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education & Experience:
High school diploma or equivalent is required
Two years of clerical experience
One year of registrar experience required; Two (2) years preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources department notifying the immediate supervisor of this clearance.
Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy:
Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Google docs, Google spreadsheets and other online collaboration tools to send and receive information
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak's core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Physical Demands:
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lifting objects up to 50 pounds with or without assistance
Work Environment:
Office environment
Noise level is generally moderate
Meetings conducted in public and private settings
Indoor and outdoor in varying temperature
Employee must have available transportation and be able to drive up to