Education Services Clerk-VLA .50 FTE (2026/27 School Year)
Sage Oak Charter Schools, Redlands, CA, United States
Education Services Clerk-VLA.50 FTE (2026/27 School Year)
Job Category: Classified Support Staff
Full-Time
Location: Sage Oak
Job Description
NECESSARY MATERIALS FOR APPLICATION: Letter of Introduction, Resume, Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and both letters need to be dated within the last 3 years)
Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.
Education Services Clerk
Reports To: Virtual Learning Academy Facilitator (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Range: Range 1 ($20.96-$24.30)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The Education Services Clerk is responsible for supporting various student, parent, and staff functions across the Educational Services Department. This role involves managing key administrative tasks, coordinating logistics, and providing excellent customer service to ensure the smooth operation of programs and events.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Composes and prepares routine correspondence, forms and reports, provides clerical assistance to school-related groups and assists department leadership, as needed
Coordinates the distribution of materials
Works closely with Business Services to ensure shipments are on track and arrive at their destination in a timely manner.
Organizes and manages the workflow of the department, assuring efficiency and quality of administrative support operations.
Creates, edits, updates and formats documents in Google Docs, ensuring accuracy in order to meet communication and project needs.
Proofreads documents to ensure accuracy and clarity and manage document revisions to track changes and maintain a clear history of edits.
Integrate Google Docs with other tools such as Google Drive and Google Workspace apps to enhance productivity and streamline workflows.
Relieves the department head of responsible administrative detail; plans, develops, improves, and implements processes to complete assigned projects and ongoing operations of the department office.
Conserves supervisors' time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications, and removing supervisors from unnecessary email threads.
Maintains confidence and protects operations by keeping information confidential.
Monitors and tracks program's budget in Google Docs; approves expenses against program budgets
Submits purchase orders, tracks and marks as received
Performs record keeping and clerical functions (e.g. copying, faxing, filing, etc) for the purpose of supporting assigned administrator and/or site personnel
Updates manuals and all related documents when changes and updates are needed.
Attends online and in-person meetings, takes notes, and follows up on reminders as requested by director of education services and director/principal(s)
Supports department leadership with execution of tasks, creation of reports, note taking, and other similar tasks
Manages sign ups and enrollments in various platforms (enrollsy, google spreadsheets, fieldtrip sign up systems, etc)
Maintains and tracks department inventory
Assists department with in-person events as needed (e.g. preparation, set-up, check-in, etc.)
Responds to inquiries of students, staff, other educational institutions, and/or the public for the purpose of providing information and/or direction as requested
Supports the mission and vision of the school in all job functions by supporting, students, parents and staff
Other Duties
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Any combination equivalent to graduation from high school and clerical or secretarial experience
Two (2) years of related experience preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
Proof of a clear TB Tine test dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy:
Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Highly Knowledgeable in Google Suites
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak's core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Physical Demands:
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lifting objects up to 50 pounds with or without assistance
Work Environment:
Office environment
Noise level is generally moderate
Work conducted in a public or office setting
Indoor in varying temperature
Employee must have available transportation and be able to travel up to 100 miles in a day (up to two times a year)
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition
Job Category: Classified Support Staff
Full-Time
Location: Sage Oak
Job Description
NECESSARY MATERIALS FOR APPLICATION: Letter of Introduction, Resume, Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and both letters need to be dated within the last 3 years)
Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.
Education Services Clerk
Reports To: Virtual Learning Academy Facilitator (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Range: Range 1 ($20.96-$24.30)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The Education Services Clerk is responsible for supporting various student, parent, and staff functions across the Educational Services Department. This role involves managing key administrative tasks, coordinating logistics, and providing excellent customer service to ensure the smooth operation of programs and events.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Composes and prepares routine correspondence, forms and reports, provides clerical assistance to school-related groups and assists department leadership, as needed
Coordinates the distribution of materials
Works closely with Business Services to ensure shipments are on track and arrive at their destination in a timely manner.
Organizes and manages the workflow of the department, assuring efficiency and quality of administrative support operations.
Creates, edits, updates and formats documents in Google Docs, ensuring accuracy in order to meet communication and project needs.
Proofreads documents to ensure accuracy and clarity and manage document revisions to track changes and maintain a clear history of edits.
Integrate Google Docs with other tools such as Google Drive and Google Workspace apps to enhance productivity and streamline workflows.
Relieves the department head of responsible administrative detail; plans, develops, improves, and implements processes to complete assigned projects and ongoing operations of the department office.
Conserves supervisors' time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications, and removing supervisors from unnecessary email threads.
Maintains confidence and protects operations by keeping information confidential.
Monitors and tracks program's budget in Google Docs; approves expenses against program budgets
Submits purchase orders, tracks and marks as received
Performs record keeping and clerical functions (e.g. copying, faxing, filing, etc) for the purpose of supporting assigned administrator and/or site personnel
Updates manuals and all related documents when changes and updates are needed.
Attends online and in-person meetings, takes notes, and follows up on reminders as requested by director of education services and director/principal(s)
Supports department leadership with execution of tasks, creation of reports, note taking, and other similar tasks
Manages sign ups and enrollments in various platforms (enrollsy, google spreadsheets, fieldtrip sign up systems, etc)
Maintains and tracks department inventory
Assists department with in-person events as needed (e.g. preparation, set-up, check-in, etc.)
Responds to inquiries of students, staff, other educational institutions, and/or the public for the purpose of providing information and/or direction as requested
Supports the mission and vision of the school in all job functions by supporting, students, parents and staff
Other Duties
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Any combination equivalent to graduation from high school and clerical or secretarial experience
Two (2) years of related experience preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
Proof of a clear TB Tine test dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy:
Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Highly Knowledgeable in Google Suites
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak's core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Physical Demands:
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lifting objects up to 50 pounds with or without assistance
Work Environment:
Office environment
Noise level is generally moderate
Work conducted in a public or office setting
Indoor in varying temperature
Employee must have available transportation and be able to travel up to 100 miles in a day (up to two times a year)
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition