Administrative Assistant Jobs
ClearanceJobs, College Park, MD, United States
Administrative Assistant
TAP Engineering is seeking an Administrative Assistant to support advanced research and engineering initiatives spanning a range of physical science disciplines, including quantum computing, advanced computing systems, additive manufacturing, photonics, advanced materials, and microelectronics. In this role, you will provide direct support to senior leadership while also serving as a key point of contact for facility operations. You will work across both classified and unclassified environments, ensuring efficient coordination of administrative functions, scheduling, and day-to-day operations in a fast-paced, mission-driven setting.
Key Responsibilities
Provide administrative support to senior leadership and executive-level staff
Manage and maintain executive calendars, including scheduling meetings, coordinating conference rooms, and organizing teleconferences
Prepare reports, summaries, meeting minutes, and other documentation
Coordinate travel logistics, including scheduling, budgeting, and expense tracking
Support facility operations, including visitor check-in and badging processes
Maintain accurate records and assist with asset tracking
Communicate effectively across teams and with a broad range of stakeholders
Provide front desk support and maintain a professional, organized environment
Assist with special projects and administrative initiatives as needed
Required Qualifications
Active TS/SCI clearance with Polygraph
One of the following experience requirements:
11+ years of relevant experience without a degree
Bachelor's degree in a related discipline with 7+ years of experience
Master's degree in a related discipline with 5+ years of experience
Experience supporting senior executives in an administrative capacity
Strong organizational and time management skills
Proficiency with Microsoft Office tools, including Outlook for calendar management
Strong written and verbal communication skills
Ability to work effectively in both classified and unclassified environments
Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
Experience supporting government or research environments
Experience with facility operations or front desk coordination
Familiarity with travel coordination and expense tracking processes
Strong attention to detail and demonstrated ability to manage sensitive information
Benefits Overview TAP Engineering offers a comprehensive and competitive benefits package designed to support the whole employee:
Paid Time Off: 15-25 days annually based on tenure, plus 11 paid holidays - never use-or-lose
Retirement: Up to 15% employer contribution to a 401(k) through match and profit sharing
Medical Coverage: Employer-paid medical insurance for employees, with optional buy-up plans for dependents
Dental & Vision: Employer-paid plans with optional enhancements
Insurance: Employer-paid life insurance, AD&D, short-term disability, and long-term disability
Flexible Spending Accounts: Healthcare and dependent care FSAs
Tuition Reimbursement: Up to $36,000 per year for approved coursework
Additional Benefits: Employee Assistance Program, wellness incentives, discount programs, virtual care, prescription savings, and travel support
Performance-Based Rewards: Merit increases, performance bonuses, and referral bonuses
Clearance Requirement This position requires the ability to obtain and maintain a Top Secret/SCI security clearance with Polygraph, based on a current Single Scope Background Investigation (SSBI/SBI). Clearance processing and maintenance will be conducted in accordance with U.S. Government requirements. Factors considered for clearance eligibility include, but are not limited to:
U.S. citizenship
Favorable criminal history review
Education verification
Drug and substance use review
Credit history review
Subject interview
TAP Engineering is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.
TAP Engineering is seeking an Administrative Assistant to support advanced research and engineering initiatives spanning a range of physical science disciplines, including quantum computing, advanced computing systems, additive manufacturing, photonics, advanced materials, and microelectronics. In this role, you will provide direct support to senior leadership while also serving as a key point of contact for facility operations. You will work across both classified and unclassified environments, ensuring efficient coordination of administrative functions, scheduling, and day-to-day operations in a fast-paced, mission-driven setting.
Key Responsibilities
Provide administrative support to senior leadership and executive-level staff
Manage and maintain executive calendars, including scheduling meetings, coordinating conference rooms, and organizing teleconferences
Prepare reports, summaries, meeting minutes, and other documentation
Coordinate travel logistics, including scheduling, budgeting, and expense tracking
Support facility operations, including visitor check-in and badging processes
Maintain accurate records and assist with asset tracking
Communicate effectively across teams and with a broad range of stakeholders
Provide front desk support and maintain a professional, organized environment
Assist with special projects and administrative initiatives as needed
Required Qualifications
Active TS/SCI clearance with Polygraph
One of the following experience requirements:
11+ years of relevant experience without a degree
Bachelor's degree in a related discipline with 7+ years of experience
Master's degree in a related discipline with 5+ years of experience
Experience supporting senior executives in an administrative capacity
Strong organizational and time management skills
Proficiency with Microsoft Office tools, including Outlook for calendar management
Strong written and verbal communication skills
Ability to work effectively in both classified and unclassified environments
Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
Experience supporting government or research environments
Experience with facility operations or front desk coordination
Familiarity with travel coordination and expense tracking processes
Strong attention to detail and demonstrated ability to manage sensitive information
Benefits Overview TAP Engineering offers a comprehensive and competitive benefits package designed to support the whole employee:
Paid Time Off: 15-25 days annually based on tenure, plus 11 paid holidays - never use-or-lose
Retirement: Up to 15% employer contribution to a 401(k) through match and profit sharing
Medical Coverage: Employer-paid medical insurance for employees, with optional buy-up plans for dependents
Dental & Vision: Employer-paid plans with optional enhancements
Insurance: Employer-paid life insurance, AD&D, short-term disability, and long-term disability
Flexible Spending Accounts: Healthcare and dependent care FSAs
Tuition Reimbursement: Up to $36,000 per year for approved coursework
Additional Benefits: Employee Assistance Program, wellness incentives, discount programs, virtual care, prescription savings, and travel support
Performance-Based Rewards: Merit increases, performance bonuses, and referral bonuses
Clearance Requirement This position requires the ability to obtain and maintain a Top Secret/SCI security clearance with Polygraph, based on a current Single Scope Background Investigation (SSBI/SBI). Clearance processing and maintenance will be conducted in accordance with U.S. Government requirements. Factors considered for clearance eligibility include, but are not limited to:
U.S. citizenship
Favorable criminal history review
Education verification
Drug and substance use review
Credit history review
Subject interview
TAP Engineering is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.