Administrative jobs in the Inland Empire

We are seeking a motivated and detail-oriented administrative clerk to support our office operations. This role is responsible for performing a variety of clerical and administrative tasks to ensure the efficient day-to-day function of our office. Ideal candidates will demonstrate strong organizational skills, professionalism, and the ability to multitask in a fast-paced environment.

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Key Responsibilities:

Entry-Level:

Answer and direct phone calls

Greet and assist visitors

File, photocopy, and scan documents

Data entry and document management

Schedule meetings and appointments

Maintain office supplies inventory

Mid-Level:

Coordinate calendars and manage scheduling for multiple staff

Prepare and edit reports, correspondence, and presentations

Support internal teams with project tracking

Assist in basic bookkeeping or invoicing

Manage office supply orders and vendor communication

Train junior clerical staff as needed

Executive-Level:

Provide high-level administrative support to senior executives

Handle confidential and time-sensitive information

Prepare board packets, executive correspondence, and meeting minutes

Arrange complex travel plans and itineraries

Act as a liaison between executive leadership and internal/external stakeholders

Coordinate office-wide events, meetings, and communication

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Required Skills & Qualifications:

Entry-Level:

High school diploma or equivalent

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong attention to detail and organization

Excellent verbal and written communication

Mid-Level:

2-4 years of clerical/administrative experience

Associate's degree preferred

Strong multitasking and time management skills

Familiarity with office software and scheduling tools

Executive-Level:

5+ years of executive administrative experience

Bachelor's degree preferred

Discretion and integrity handling confidential information

Advanced skills in Microsoft Office Suite, Zoom/Teams, etc.

Excellent interpersonal and executive-level communication skills

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Preferred Qualifications:

Bilingual (English/Spanish) a plus

Experience in industries common to the IE (e.g., logistics, education, healthcare, government)

Familiarity with office procedures in California workplace settings

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Compensation:

Entry-Level: $17-$22/hour

Mid-Level: $22-$28/hour

Executive-Level: $28-$40/hour

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Depending on experience, location, and employer

)

For immediate consideration please send your resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.