Case Administrator/Courtroom Deputy
United States Courts, Madison, WI, United States
Court Name/Organization Wisconsin Western District Court
Overview of the Position This is a full-time permanent position located in the District Court clerk’s office in Madison, Wisconsin. The Case Administrator/Courtroom Deputy position operates in a team environment and must handle all aspects of judicial support. Duties include docketing, case management of civil and criminal cases, preparation of reports, electronic court recording, and courtroom support.
Location Madison, WI
Opening and Closing Dates 04/21/2026 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 25 - CL 26
Salary $49,361 - $88,366
Announcement Number 26-06
Position Description
Summary of Representative Duties and Responsibilities
Docketing: Makes summary entries of all documents and proceedings on the docket, ensuring that all automated entries are appropriately linked for proper case management.
Courtroom Coverage: When assigned, attends court sessions and conferences. Assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and coordinating juror support for trials.
Communication and Coordination: Acts as liaison among the clerk’s office, the bar, pro se litigants, and the judge to ensure that cases proceed smoothly and efficiently.
Reporting: Maintains a courtroom time sheet with entries for each event, hearing, or trial assigned to cover. Creates case management reports to monitor deadlines and prepare for courtroom activity.
Qualifications
To qualify for the position, applicant must have one year of specialized experience and a bachelor’s degree or paralegal certificate. The starting classification level will depend on the nature and extent of the specialized experience.
Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of a body of rules, regulations, directives, or laws, and involving the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, realestate and title office, and corporate headquarters or human resources/payroll operations. Education may not be substituted for the specialized experience.
Court Preferred Skills
Knowledge of legal terminology and processes. Experience in the federal judicial system and/or with electronic case filing systems. Excellent verbal and written communication and clerical skills. Excellentinterpersonal skills. Knowledge of Microsoft Office products with an emphasis on Word and Outlook. Ability to work as part of a team and provide excellent customer service.
Employee Benefits
Federal benefits include paid vacation and sick leave, 11 paid holidays, and retirement benefits. Optional benefits include health and life insurance, long-term care insurance, dental and vision insurance, and atax-deferred savings plan. Please visit the U.S. Courts careers page for more details.
The federal Judiciary is an Equal Employment Opportunity employer.
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Overview of the Position This is a full-time permanent position located in the District Court clerk’s office in Madison, Wisconsin. The Case Administrator/Courtroom Deputy position operates in a team environment and must handle all aspects of judicial support. Duties include docketing, case management of civil and criminal cases, preparation of reports, electronic court recording, and courtroom support.
Location Madison, WI
Opening and Closing Dates 04/21/2026 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 25 - CL 26
Salary $49,361 - $88,366
Announcement Number 26-06
Position Description
Summary of Representative Duties and Responsibilities
Docketing: Makes summary entries of all documents and proceedings on the docket, ensuring that all automated entries are appropriately linked for proper case management.
Courtroom Coverage: When assigned, attends court sessions and conferences. Assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and coordinating juror support for trials.
Communication and Coordination: Acts as liaison among the clerk’s office, the bar, pro se litigants, and the judge to ensure that cases proceed smoothly and efficiently.
Reporting: Maintains a courtroom time sheet with entries for each event, hearing, or trial assigned to cover. Creates case management reports to monitor deadlines and prepare for courtroom activity.
Qualifications
To qualify for the position, applicant must have one year of specialized experience and a bachelor’s degree or paralegal certificate. The starting classification level will depend on the nature and extent of the specialized experience.
Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of a body of rules, regulations, directives, or laws, and involving the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, realestate and title office, and corporate headquarters or human resources/payroll operations. Education may not be substituted for the specialized experience.
Court Preferred Skills
Knowledge of legal terminology and processes. Experience in the federal judicial system and/or with electronic case filing systems. Excellent verbal and written communication and clerical skills. Excellentinterpersonal skills. Knowledge of Microsoft Office products with an emphasis on Word and Outlook. Ability to work as part of a team and provide excellent customer service.
Employee Benefits
Federal benefits include paid vacation and sick leave, 11 paid holidays, and retirement benefits. Optional benefits include health and life insurance, long-term care insurance, dental and vision insurance, and atax-deferred savings plan. Please visit the U.S. Courts careers page for more details.
The federal Judiciary is an Equal Employment Opportunity employer.
#J-18808-Ljbffr