EXECUTIVE ASSISTANT
Foot Levelers, Roanoke, VA, United States
Executive Assistant
Foot Levelers Inc - Roanoke, VA 24012
Position Summary
The Executive Assistant provides comprehensive administrative and operational support to the CEO. This role requires a high level of professionalism, confidentiality, initiative, and sound judgment. The Executive Assistant serves as a trusted partner, ensuring seamless day-to-day operations and successful execution of strategic initiatives.
Key Responsibilities
Provide daily administrative support, including calendar management, meeting coordination, travel arrangements, and event planning.
Manage and prioritize complex and competing demands in a fast-paced environment.
Coordinate and follow through on executive projects, ensuring proper delegation, accountability, and timely completionoften under tight deadlines.
Prepare, review, and assist in drafting business documents, presentations, reports, and correspondence for internal and external audiences.
Conduct research and perform preliminary data analysis to prepare materials for executive review and presentation.
Develop and coordinate meeting agendas, timelines, and supplemental materials for leadership meetings and executive sessions.
Manage and maintain the CEO's calendar, including scheduling, conflict resolution, and prioritization of urgent matters.
Serve as a liaison between the CEO and internal departments, ensuring clear communication and alignment across teams.
Handle sensitive and confidential information with discretion and professionalism.
Support day-to-day operational coordination to enhance overall organizational efficiency.
High integrity, accountability, and ownership mindset.
Appreciation for teamwork, service, and contributing to a mission-driven organization rooted in Love and Service.
Core Competencies
Executive presence and professionalism
Strategic thinking with attention to detail
Problem-solving and initiative
Adaptability and resilience
Cross-functional collaboration
Confidentiality and integrity
Work Location & Schedule
Primary location: Roanoke, VA.
Regular hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Flexibility to adjust schedule as necessary to support month-end close, audits, and business needs.
Work Environment
Position is primarily indoors in a professional office environment.
Regular use of standard office equipment such as computers, phones, photocopiers, and filing systems.
Work involves periods of sitting, with occasional standing, walking, and light lifting.
Moderate noise level consistent with an office setting.
Communication Requirements
Must possess strong oral and written communication skills.
Ability to clearly convey financial information to leadership and cross-functional teams.
Strong active listening skills to understand business needs and financial impacts.
Regular interaction with Finance team members, leadership, and other departments via phone, email, and in-person meetings.
Physical Demands
Work is primarily sedentary, performed in an office environment.
Extended periods of sitting at a computer workstation are required.
Occasional standing, walking, bending, and reaching as needed.
Must be able to lift up to 15 pounds occasionally (e.g., training materials, small office equipment).
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualifications
Qualifications & Experience
Minimum of 3+ years of experience supporting a senior executive in an on-site capacity.
Demonstrated record of exceeding expectations with a strong commitment to quality, diligence, and big-picture thinking.
Advanced proficiency in Microsoft Office Suite; experience with ERP systems strongly preferred.
Exceptional written and verbal communication skills.
Strong organizational and time management skills with the ability to prioritize effectively.
High degree of professionalism, discretion, and sound judgment.
Intellectually curious with a desire to understand business operations, departmental synergies, and strategic initiatives.
Proactive, energetic, and resourceful with a strong "ownership" mindset.
Foot Levelers Inc - Roanoke, VA 24012
Position Summary
The Executive Assistant provides comprehensive administrative and operational support to the CEO. This role requires a high level of professionalism, confidentiality, initiative, and sound judgment. The Executive Assistant serves as a trusted partner, ensuring seamless day-to-day operations and successful execution of strategic initiatives.
Key Responsibilities
Provide daily administrative support, including calendar management, meeting coordination, travel arrangements, and event planning.
Manage and prioritize complex and competing demands in a fast-paced environment.
Coordinate and follow through on executive projects, ensuring proper delegation, accountability, and timely completionoften under tight deadlines.
Prepare, review, and assist in drafting business documents, presentations, reports, and correspondence for internal and external audiences.
Conduct research and perform preliminary data analysis to prepare materials for executive review and presentation.
Develop and coordinate meeting agendas, timelines, and supplemental materials for leadership meetings and executive sessions.
Manage and maintain the CEO's calendar, including scheduling, conflict resolution, and prioritization of urgent matters.
Serve as a liaison between the CEO and internal departments, ensuring clear communication and alignment across teams.
Handle sensitive and confidential information with discretion and professionalism.
Support day-to-day operational coordination to enhance overall organizational efficiency.
High integrity, accountability, and ownership mindset.
Appreciation for teamwork, service, and contributing to a mission-driven organization rooted in Love and Service.
Core Competencies
Executive presence and professionalism
Strategic thinking with attention to detail
Problem-solving and initiative
Adaptability and resilience
Cross-functional collaboration
Confidentiality and integrity
Work Location & Schedule
Primary location: Roanoke, VA.
Regular hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Flexibility to adjust schedule as necessary to support month-end close, audits, and business needs.
Work Environment
Position is primarily indoors in a professional office environment.
Regular use of standard office equipment such as computers, phones, photocopiers, and filing systems.
Work involves periods of sitting, with occasional standing, walking, and light lifting.
Moderate noise level consistent with an office setting.
Communication Requirements
Must possess strong oral and written communication skills.
Ability to clearly convey financial information to leadership and cross-functional teams.
Strong active listening skills to understand business needs and financial impacts.
Regular interaction with Finance team members, leadership, and other departments via phone, email, and in-person meetings.
Physical Demands
Work is primarily sedentary, performed in an office environment.
Extended periods of sitting at a computer workstation are required.
Occasional standing, walking, bending, and reaching as needed.
Must be able to lift up to 15 pounds occasionally (e.g., training materials, small office equipment).
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualifications
Qualifications & Experience
Minimum of 3+ years of experience supporting a senior executive in an on-site capacity.
Demonstrated record of exceeding expectations with a strong commitment to quality, diligence, and big-picture thinking.
Advanced proficiency in Microsoft Office Suite; experience with ERP systems strongly preferred.
Exceptional written and verbal communication skills.
Strong organizational and time management skills with the ability to prioritize effectively.
High degree of professionalism, discretion, and sound judgment.
Intellectually curious with a desire to understand business operations, departmental synergies, and strategic initiatives.
Proactive, energetic, and resourceful with a strong "ownership" mindset.