Personal Assistant to Wellness Leader
Bloom Talent, Santa Barbara, CA, United States
Personal Assistant
A prominent health and wellness thought leader is looking for a personal assistant to be the steady, behind-the-scenes force that keeps his home and personal life running seamlessly. In this role, you'll work in close partnership with the executive assistant to provide fully integrated support translating his busy schedule of podcasts, appearances, and travel into a perfectly prepared home and life. You'll manage vendors, keep the household stocked and organized, ensure the right bag is in the right car at the right time, and build the systems and documentation that make everything run smoothly. Someone high-touch who takes pride in the details, thinks five steps ahead, and naturally anticipates needs, and can keep a dynamic principal on track. This is an in-person role based in the principal's home in Santa Barbara/Montecito with occasional after-hours and weekend flexibility as needed. 120-150K+ DOE + full benefits, project sharing eligibility, 401k, generous PTO.
Responsibilities:
Serve as the on-site point person, managing the household's day-to-day flow and operations, ensuring properties are maintained to a high standard.
Work closely with the EA to manage the executive's personal calendar, appointments, and logistics, translating commitments into physical preparation at home.
Manage household vendors, including scheduling, coordinating, and following up for maintenance, repairs, and cleaning.
Monitor and restock household and personal supplies, supplements, prescriptions, and essentials.
Maintain light tidiness throughout the day; regular housekeepers are on rotation, but this person keeps shared spaces presentable between cleans.
Keep two vehicles ready at all times and load the appropriate bag and items for outings.
Coordinate meal planning, grocery shopping, kitchen organization, and personal errands such as dry cleaning, pharmacy runs, and occasional personal shopping.
Oversee care and upkeep of on-site animals, including coordination of supplies, feeding schedule, and habitat maintenance.
Prepare everything needed for each day, including podcast days, appearance days, and travel days, ensuring each has its own checklist and setup.
Prepare the principal for travel, including packing using maintained checklists and coordinating transportation to and from the airport.
Assist with ironing, wardrobe organization, and laundry care for appearances, events, and everyday needs.
Build and maintain a comprehensive house manual and organized systems for vendors, schedules, and household needs.
Create clear SOPs for all recurring tasks and proactively build redundancy into all systems.
Qualifications:
Previous experience as an executive assistant and personal assistant, with an understanding of both roles, for effective collaboration.
Experience supporting a high-profile or dynamic principal is preferred.
Highly organized and process-oriented. Systems-oriented with a strong ability to maintain structures.
Proactive and anticipatory, thinking steps ahead.
Ability to collaborate and work hand-in-hand with the executive assistant.
Holistic, nurturing approach to support and ensure the principal stays on track.
Tech-savvy with experience creating SOPs and processes.
A prominent health and wellness thought leader is looking for a personal assistant to be the steady, behind-the-scenes force that keeps his home and personal life running seamlessly. In this role, you'll work in close partnership with the executive assistant to provide fully integrated support translating his busy schedule of podcasts, appearances, and travel into a perfectly prepared home and life. You'll manage vendors, keep the household stocked and organized, ensure the right bag is in the right car at the right time, and build the systems and documentation that make everything run smoothly. Someone high-touch who takes pride in the details, thinks five steps ahead, and naturally anticipates needs, and can keep a dynamic principal on track. This is an in-person role based in the principal's home in Santa Barbara/Montecito with occasional after-hours and weekend flexibility as needed. 120-150K+ DOE + full benefits, project sharing eligibility, 401k, generous PTO.
Responsibilities:
Serve as the on-site point person, managing the household's day-to-day flow and operations, ensuring properties are maintained to a high standard.
Work closely with the EA to manage the executive's personal calendar, appointments, and logistics, translating commitments into physical preparation at home.
Manage household vendors, including scheduling, coordinating, and following up for maintenance, repairs, and cleaning.
Monitor and restock household and personal supplies, supplements, prescriptions, and essentials.
Maintain light tidiness throughout the day; regular housekeepers are on rotation, but this person keeps shared spaces presentable between cleans.
Keep two vehicles ready at all times and load the appropriate bag and items for outings.
Coordinate meal planning, grocery shopping, kitchen organization, and personal errands such as dry cleaning, pharmacy runs, and occasional personal shopping.
Oversee care and upkeep of on-site animals, including coordination of supplies, feeding schedule, and habitat maintenance.
Prepare everything needed for each day, including podcast days, appearance days, and travel days, ensuring each has its own checklist and setup.
Prepare the principal for travel, including packing using maintained checklists and coordinating transportation to and from the airport.
Assist with ironing, wardrobe organization, and laundry care for appearances, events, and everyday needs.
Build and maintain a comprehensive house manual and organized systems for vendors, schedules, and household needs.
Create clear SOPs for all recurring tasks and proactively build redundancy into all systems.
Qualifications:
Previous experience as an executive assistant and personal assistant, with an understanding of both roles, for effective collaboration.
Experience supporting a high-profile or dynamic principal is preferred.
Highly organized and process-oriented. Systems-oriented with a strong ability to maintain structures.
Proactive and anticipatory, thinking steps ahead.
Ability to collaborate and work hand-in-hand with the executive assistant.
Holistic, nurturing approach to support and ensure the principal stays on track.
Tech-savvy with experience creating SOPs and processes.