Accounts Receivable Clerk
Trillium Staffing, Niles, MI, United States
Accounts Receivable Clerk
Trillium Staffing is seeking a candidate for a local company to fill an Accounts Receivable Clerk position in Niles, MI!
This role supports cash flow by coordinating with Shipping, Sales, and Customer Service.
Essential Duties and Responsibilities
Invoicing & Billing:
Generate customer invoices using BatchMaster ERP based on shipped orders and Bills of Lading (BOLs)
Verify invoice accuracy including pricing, freight, taxes, and customer-specific terms
Distribute invoices via email, customer portals, or mail according to customer requirements
Maintain invoice documentation and supporting shipping records within SharePoint and ERP systems
Accounts Receivable Management:
Post and apply customer payments (checks, ACH, wire transfers, and credit cards) in Sage 300
Maintain customer accounts, credit limits, and payment terms in coordination with management
Research and resolve short pays, deductions, credits, and payment discrepancies
Monitor A/R aging reports and follow up on past-due accounts professionally
Communicate with customers regarding invoice status and payment issues
Escalate delinquent or high-risk accounts to the Accounting Manager as needed
Reporting & Administrative Support:
Prepare A/R aging schedules and cash receipt reports for management
Support internal and external audits by providing required documentation
BatchMaster ERP Sales orders, invoicing, customer records
Sage 300 Accounts Receivable, cash receipts, General Ledger reconciliation
Microsoft Excel, Microsoft Outlook, Microsoft Teams
Monday.com Job workflow board & SharePoint
Schedule is Monday - Friday, 1st shift. Pay rate is $21 - $24 an hour, depending on experience.
Qualifications:
Education: High School Diploma or GED required; Associate's degree in accounting, Finance, or Business preferred
Experience: 13 years of Accounts Receivable or general accounting experience; Manufacturing or distribution environment preferred
Understanding of accounts receivable processes, Microsoft Excel and other Microsoft Office applications
Ability to handle confidential financial information
Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for the employers and the California Fair Chance Act.
By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.
Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state required leave, and other leave, if applicable. Trillium's offerings are dependent on the state in which the assignment is located, length of time worked, and may change depending on assignment. Benefit packages for direct hire placements vary based on the client company.
Contact Us if you have any questions
Trillium Staffing is seeking a candidate for a local company to fill an Accounts Receivable Clerk position in Niles, MI!
This role supports cash flow by coordinating with Shipping, Sales, and Customer Service.
Essential Duties and Responsibilities
Invoicing & Billing:
Generate customer invoices using BatchMaster ERP based on shipped orders and Bills of Lading (BOLs)
Verify invoice accuracy including pricing, freight, taxes, and customer-specific terms
Distribute invoices via email, customer portals, or mail according to customer requirements
Maintain invoice documentation and supporting shipping records within SharePoint and ERP systems
Accounts Receivable Management:
Post and apply customer payments (checks, ACH, wire transfers, and credit cards) in Sage 300
Maintain customer accounts, credit limits, and payment terms in coordination with management
Research and resolve short pays, deductions, credits, and payment discrepancies
Monitor A/R aging reports and follow up on past-due accounts professionally
Communicate with customers regarding invoice status and payment issues
Escalate delinquent or high-risk accounts to the Accounting Manager as needed
Reporting & Administrative Support:
Prepare A/R aging schedules and cash receipt reports for management
Support internal and external audits by providing required documentation
BatchMaster ERP Sales orders, invoicing, customer records
Sage 300 Accounts Receivable, cash receipts, General Ledger reconciliation
Microsoft Excel, Microsoft Outlook, Microsoft Teams
Monday.com Job workflow board & SharePoint
Schedule is Monday - Friday, 1st shift. Pay rate is $21 - $24 an hour, depending on experience.
Qualifications:
Education: High School Diploma or GED required; Associate's degree in accounting, Finance, or Business preferred
Experience: 13 years of Accounts Receivable or general accounting experience; Manufacturing or distribution environment preferred
Understanding of accounts receivable processes, Microsoft Excel and other Microsoft Office applications
Ability to handle confidential financial information
Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for the employers and the California Fair Chance Act.
By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.
Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state required leave, and other leave, if applicable. Trillium's offerings are dependent on the state in which the assignment is located, length of time worked, and may change depending on assignment. Benefit packages for direct hire placements vary based on the client company.
Contact Us if you have any questions