Administrative Associate. Simmons Cancer Center
UT Southwestern Medical Center, Dallas, TX, United States
Job Summary
Provide administrative support to Cancer Center leadership and their teams. Relieves supervisor of various internal administrative duties. Assists in booking travel for leadership team and visitors. Provide meeting facilitation to multiple teams by assisting with calendar coordination, minute taking, preparing meeting spaces, and material preparation. Assist Administrative Suite support staff with supply orders, service requests, and conference space management. Support project management team, which may include meeting facilitation and tracking of action items. Provide administrative support to other teams as needed, which may include Medical Directors and Psycho-Oncology team. Performs other duties as assigned.
Primary Duties
Provide administrative support to Director of Pharmacy Services and team and Project Management team
Additional Duties
Support two Medical Directors, Manager of Program Operations, and Psycho-Oncology team with Cancer Center-related administrative requests
Serve as back up administrative support to AVP of Clinical Cancer Programs and Deputy Director for Clinical Affairs
Candidate Qualifications
Relevant Experience
Ability to understand and adhere to organizational and departmental policies and procedures, required
Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Visio, Excel, and PowerPoint proficient, required
Experience managing complex calendars and scheduling, required Strong organizational skills with the ability to prioritize tasks and complete work independently, required
Ability to collaborate effectively with stakeholders at all levels of an organization, required
High level of accountability with strong follow-through and attention to detail, required
Strong written and verbal communication skills, required
Ability to handle and maintain confidential information, required
Familiarity with PeopleSoft or similar, preferred
Experience coordinating semi-complex travel arrangements, preferred
Basic accounting knowledge and experience with expense tracking/reporting, preferred
Essential Functions for Cancer Center Operations Administrative Roles
Strong PeopleSoft and accounting policy knowledge
Booking travel
Expense reports
Reconciling expenses
Payment requests
Meeting Facilitation and Support
Coordinating calendars
Reserving and preparing meeting spaces
Ordering food
Agenda/deck support
Minute taking
Tracking action items
Service Support
Inputting service requests
Print shop orders
Supply orders
Procurement portal requisitions
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-nocopay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Job Experience and Education Requirements
Education: High School Diploma
Experience: 4 years Business or administrative experience in a university medical center, governmental environment, or equivalent. May consider higher education completed in lieu of minimum requirements.
Preferred: Some undergraduate education preferred.
Security and EEO Statement
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location
Primary Location: Texas-Dallas-5323 Harry Hines Blvd
Work Locations: 5323 Harry Hines Blvd
#J-18808-Ljbffr
Provide administrative support to Cancer Center leadership and their teams. Relieves supervisor of various internal administrative duties. Assists in booking travel for leadership team and visitors. Provide meeting facilitation to multiple teams by assisting with calendar coordination, minute taking, preparing meeting spaces, and material preparation. Assist Administrative Suite support staff with supply orders, service requests, and conference space management. Support project management team, which may include meeting facilitation and tracking of action items. Provide administrative support to other teams as needed, which may include Medical Directors and Psycho-Oncology team. Performs other duties as assigned.
Primary Duties
Provide administrative support to Director of Pharmacy Services and team and Project Management team
Additional Duties
Support two Medical Directors, Manager of Program Operations, and Psycho-Oncology team with Cancer Center-related administrative requests
Serve as back up administrative support to AVP of Clinical Cancer Programs and Deputy Director for Clinical Affairs
Candidate Qualifications
Relevant Experience
Ability to understand and adhere to organizational and departmental policies and procedures, required
Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Visio, Excel, and PowerPoint proficient, required
Experience managing complex calendars and scheduling, required Strong organizational skills with the ability to prioritize tasks and complete work independently, required
Ability to collaborate effectively with stakeholders at all levels of an organization, required
High level of accountability with strong follow-through and attention to detail, required
Strong written and verbal communication skills, required
Ability to handle and maintain confidential information, required
Familiarity with PeopleSoft or similar, preferred
Experience coordinating semi-complex travel arrangements, preferred
Basic accounting knowledge and experience with expense tracking/reporting, preferred
Essential Functions for Cancer Center Operations Administrative Roles
Strong PeopleSoft and accounting policy knowledge
Booking travel
Expense reports
Reconciling expenses
Payment requests
Meeting Facilitation and Support
Coordinating calendars
Reserving and preparing meeting spaces
Ordering food
Agenda/deck support
Minute taking
Tracking action items
Service Support
Inputting service requests
Print shop orders
Supply orders
Procurement portal requisitions
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-nocopay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Job Experience and Education Requirements
Education: High School Diploma
Experience: 4 years Business or administrative experience in a university medical center, governmental environment, or equivalent. May consider higher education completed in lieu of minimum requirements.
Preferred: Some undergraduate education preferred.
Security and EEO Statement
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location
Primary Location: Texas-Dallas-5323 Harry Hines Blvd
Work Locations: 5323 Harry Hines Blvd
#J-18808-Ljbffr