Project Coordinator
Actalent, Matawan, NJ, United States
Construction Project Coordinator - Job Description
The Construction Project Coordinator supports multiple active construction projects by managing documentation, coordinating project communications, and assisting with project financial and administrative tasks. This role ensures that project records are accurate, organized, and up to date, while helping the project team maintain schedules, track budgets, and manage compliance requirements in a fast-paced, high-volume environment.
Responsibilities
Manage and maintain project documentation, ensuring all records are accurate, organized, and current within construction management (CM) software.
Prepare and distribute standard project status reports for the project delivery team, client, and internal stakeholders, including updates on status, budget, schedule, and risks.
Coordinate and schedule project meetings, including internal team meetings and client-facing meetings, and support execution of the overall project communication plan.
Document and distribute meeting minutes, capturing key decisions, action items, and follow-ups, and ensure timely communication to relevant stakeholders.
Assist with project administration deliverables such as budget tracking, schedule updates, move management activities, and project closeout documentation.
Coordinate and obtain vendor quotations, ensuring all pricing and proposal information is collected, organized, and routed for review and processing.
Support invoicing and billing activities for projects by gathering required documentation, verifying accuracy, and assisting with tracking and processing.
Organize and track construction documentation, including Requests for Information (RFIs), Change Orders, and Submittals, within CM software and shared systems.
Support compliance and job start-up activities by gathering and organizing Certificates of Insurance (COIs), pre-qualification forms, and safety-related documentation.
Assist with document control processes to ensure all project documents are properly filed, version-controlled, and distributed to the appropriate parties.
Use Microsoft Office tools, particularly Excel, to maintain logs, trackers, and reports related to project documentation, budgets, and schedules.
Collaborate closely with project managers, coordinators, and field teams to ensure smooth project administration and timely resolution of documentation issues.
Essential Skills
Proven experience with invoicing and billing on construction projects.
Hands‑on experience organizing and managing construction documentation, including RFIs, Change Orders, and Submittals, within construction management (CM) software.
Experience supporting compliance and job start-up activities, including gathering and organizing COIs, pre‑qualification documents, and safety‑related items.
Strong project coordination and project administration skills in a construction environment.
Proficiency with document control processes and tools.
Proficiency in Microsoft Office, including strong skills in Microsoft Excel.
Ability to schedule and coordinate project meetings and maintain related documentation.
Strong organizational skills with the ability to manage high volumes of documentation across multiple concurrent projects.
Clear written and verbal communication skills for preparing reports, meeting minutes, and project correspondence.
Ability to work effectively in a fast‑paced environment with shifting priorities.
Job Type & Location
This is a Contract to Hire position based out of Matawan, NJ.
Pay And Benefits
The pay range for this position is $25.00 - $36.05/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Matawan,NJ.
Application Deadline
This position is anticipated to close on May 4, 2026.
Diversity, Equity & Inclusion
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
#J-18808-Ljbffr
The Construction Project Coordinator supports multiple active construction projects by managing documentation, coordinating project communications, and assisting with project financial and administrative tasks. This role ensures that project records are accurate, organized, and up to date, while helping the project team maintain schedules, track budgets, and manage compliance requirements in a fast-paced, high-volume environment.
Responsibilities
Manage and maintain project documentation, ensuring all records are accurate, organized, and current within construction management (CM) software.
Prepare and distribute standard project status reports for the project delivery team, client, and internal stakeholders, including updates on status, budget, schedule, and risks.
Coordinate and schedule project meetings, including internal team meetings and client-facing meetings, and support execution of the overall project communication plan.
Document and distribute meeting minutes, capturing key decisions, action items, and follow-ups, and ensure timely communication to relevant stakeholders.
Assist with project administration deliverables such as budget tracking, schedule updates, move management activities, and project closeout documentation.
Coordinate and obtain vendor quotations, ensuring all pricing and proposal information is collected, organized, and routed for review and processing.
Support invoicing and billing activities for projects by gathering required documentation, verifying accuracy, and assisting with tracking and processing.
Organize and track construction documentation, including Requests for Information (RFIs), Change Orders, and Submittals, within CM software and shared systems.
Support compliance and job start-up activities by gathering and organizing Certificates of Insurance (COIs), pre-qualification forms, and safety-related documentation.
Assist with document control processes to ensure all project documents are properly filed, version-controlled, and distributed to the appropriate parties.
Use Microsoft Office tools, particularly Excel, to maintain logs, trackers, and reports related to project documentation, budgets, and schedules.
Collaborate closely with project managers, coordinators, and field teams to ensure smooth project administration and timely resolution of documentation issues.
Essential Skills
Proven experience with invoicing and billing on construction projects.
Hands‑on experience organizing and managing construction documentation, including RFIs, Change Orders, and Submittals, within construction management (CM) software.
Experience supporting compliance and job start-up activities, including gathering and organizing COIs, pre‑qualification documents, and safety‑related items.
Strong project coordination and project administration skills in a construction environment.
Proficiency with document control processes and tools.
Proficiency in Microsoft Office, including strong skills in Microsoft Excel.
Ability to schedule and coordinate project meetings and maintain related documentation.
Strong organizational skills with the ability to manage high volumes of documentation across multiple concurrent projects.
Clear written and verbal communication skills for preparing reports, meeting minutes, and project correspondence.
Ability to work effectively in a fast‑paced environment with shifting priorities.
Job Type & Location
This is a Contract to Hire position based out of Matawan, NJ.
Pay And Benefits
The pay range for this position is $25.00 - $36.05/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Matawan,NJ.
Application Deadline
This position is anticipated to close on May 4, 2026.
Diversity, Equity & Inclusion
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
#J-18808-Ljbffr