Executive Assistant, Private Equity Team
Macquarie Group, New York, NY, United States
What We Offer
Join us as an Executive Assistant supporting our Private Equity team. The Infrastructure Private Equity team is a newly established and rapidly growing platform within Macquarie Asset Management, investing in mid-market infrastructure services businesses across North America and Europe. Our team is spread across New York and London, with you supporting senior leaders in the New York office. In this role, you’ll gain exposure to a wide range of business activities while demonstrating strong organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast paced environment.
While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our office location.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
You will provide comprehensive administrative support to a team of executives, managing complex calendars by scheduling meetings, resolving conflicts, and coordinating meeting rooms and catering. Responsibilities include coordinating domestic and international travel arrangements through Concur—including flights, hotels, ground transportation, visas, itineraries, and roadshow planning—as well as processing expenses, purchase orders, and invoices using Coupa and Concur. You will also prepare meetings by organizing, printing, and binding materials, manage document logistics, assist with department-wide administrative needs, coordinate team events and ad hoc projects, and collaborate closely with other Executive Assistants and key stakeholders to ensure seamless team operations.
Salary range for this position: $115,000 - $130,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.
What You Offer
Experience managing complex calendars and meeting logistics
Proven ability to book and coordinate detailed travel arrangements
Familiarity with Coupa, Concur, or similar systems for expenses and invoices
Strong organizational skills with the ability to meet deadlines
Excellent attention to detail in document preparation and administrative tasks
Comfort working in a fast paced, professional environment and partnering with multiple stakeholders
A proactive, solutions oriented approach and strong communication skills
Benefits
1 wellbeing leave day per year and a minimum of 25 days of annual leave
20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
2 days of paid volunteer leave and donation matching
Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
Recognition and service awards
Hybrid and flexible working arrangements, dependent on role
Reimbursement for work from home equipment
About Macquarie Asset Management
Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk‑adjusted returns.
All figures as at 31 September 2025, excluding assets acquired by Nomura on 1 December 2025.
Empowering all kinds of bright and driven people
We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance. We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
#J-18808-Ljbffr
Join us as an Executive Assistant supporting our Private Equity team. The Infrastructure Private Equity team is a newly established and rapidly growing platform within Macquarie Asset Management, investing in mid-market infrastructure services businesses across North America and Europe. Our team is spread across New York and London, with you supporting senior leaders in the New York office. In this role, you’ll gain exposure to a wide range of business activities while demonstrating strong organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast paced environment.
While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our office location.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
You will provide comprehensive administrative support to a team of executives, managing complex calendars by scheduling meetings, resolving conflicts, and coordinating meeting rooms and catering. Responsibilities include coordinating domestic and international travel arrangements through Concur—including flights, hotels, ground transportation, visas, itineraries, and roadshow planning—as well as processing expenses, purchase orders, and invoices using Coupa and Concur. You will also prepare meetings by organizing, printing, and binding materials, manage document logistics, assist with department-wide administrative needs, coordinate team events and ad hoc projects, and collaborate closely with other Executive Assistants and key stakeholders to ensure seamless team operations.
Salary range for this position: $115,000 - $130,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.
What You Offer
Experience managing complex calendars and meeting logistics
Proven ability to book and coordinate detailed travel arrangements
Familiarity with Coupa, Concur, or similar systems for expenses and invoices
Strong organizational skills with the ability to meet deadlines
Excellent attention to detail in document preparation and administrative tasks
Comfort working in a fast paced, professional environment and partnering with multiple stakeholders
A proactive, solutions oriented approach and strong communication skills
Benefits
1 wellbeing leave day per year and a minimum of 25 days of annual leave
20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
2 days of paid volunteer leave and donation matching
Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
Recognition and service awards
Hybrid and flexible working arrangements, dependent on role
Reimbursement for work from home equipment
About Macquarie Asset Management
Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk‑adjusted returns.
All figures as at 31 September 2025, excluding assets acquired by Nomura on 1 December 2025.
Empowering all kinds of bright and driven people
We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance. We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
#J-18808-Ljbffr