Records Management Clerk, Digital Processing Support
ProSidian Consulting, Aiken, SC, United States
Records Management Clerk, Digital Processing Support
ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies.
Job Description
ProSidian_Seeks_a__Job_title headquartered near Located_In to_support_an_engagement_for_ Sector Clients Summarize_Client_and_Client_Environment
This FTPTContract position currently best aligns with the Labor_Category Labor Category and ideal candidates exhibit the ability to visualize, analyze, and convert data and experiences to meet performance challenges while confidently engaging in productive "Jugaad" and dialogue targeting mission success. ProSidian Team Members work to Generalize_What_The_Project_Is_About__W
The_Ideal Job_Overview
Work from standard and special office procedures, clerical training, job knowledge and supervisory direction.
Perform administrative or clerical functions.
Receive, sort, file, check, correct, stamp, and log a wide variety of documents such as memoranda, letters, computer runs, control and transfer sheets, forms, etc.
Establish and maintain filing systems.
Operate computer to input, update or change data.
Establish and maintain logs and files on activities and prepare reports as required or directed.
Duplicate and file information and distribute to appropriate areas.
Check, edit and assign codes to a variety of documents as required to ensure standards are maintained.
Receive material from other departments or groups in the form of documents, fax, reports, manuals, etc.
Maintain a current file on all data received, ensuring that proper records are kept.
Answer telephone, take messages, relay or record information received, and distribute or file information to appropriate file or party.
Operate or use equipment such as computers (including software), multi-functional devices, fax machines,, copiers, telephone equipment, and other related office equipment and supplies.
Normal work location for this position will be an office building/trailer, but may be assigned to work in a process facility.
Job Specific Duties include:
Operating optical document scanning equipment, barcode reader, multi-functional device, and use associated software to digitize records (e.g., scan to PDF format)
Audit completed procedures by visually verifying documents for completeness, proper correction methods and manager/supervisor signature
Preparing inactive records for interim storage
Organizing, storage and indexing records awaiting shipment to records administration and entering data into records database
Indexing inactive records into the Electronic Database
Arrange shipment of boxed records to Records Administration
Ensure all required documentation is assembled and transferred with the appropriate transfer package
Assemble and distribute reports
Qualifications
REQUIRED QUALIFICATIONS:
U.S. Citizen
Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions. EDUCATION:
High School Diploma or equivalent. Some college preferred.
EXPERIENCE / SKILLS:
Minimum typing skills thirty-five (35) words per minute
Proofreading and distributing documents maintaining 89% accuracy
Basic computer skills (working knowledge of computer programs Word, Excel, Adobe, etc.)
Ability to operate optical scanning equipment and use related support software for digitizing records
WORK HOURS:
Liquid Waste Organization (LWO) utilizes various work schedules; including but not limited to 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), and a 9/80s (9 hours/day, five days on week A and 4 days on week B). Work week excludes holidays. Each workday has a 30-minute lunch.
Normal work location for this position will be in an office building or office trailer, File Storage trailer, but may be assigned to work in a process facility on a part time basis.
AREA SECURITY ACCESS: No security clearance is required.
Additional Information
CORE COMPETENCIES
Teamwork
ability to foster teamwork collaboratively as a participant, and effectively as a team leader
Leadership
ability to guide and lead colleagues on projects and initiatives
Business Acumen
understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication
ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation
persistent in pursuit of quality and optimal client and company solutions
Agility
ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Judgment
exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
Organization
ability to manage projects and activity, and prioritize tasks
OTHER REQUIREMENTS
Business Tools
understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment -
to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
Curiosity
the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
Humility
exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
Willingness -
to constantly learn, share, and grow and to view the world as their classroom
ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies.
Job Description
ProSidian_Seeks_a__Job_title headquartered near Located_In to_support_an_engagement_for_ Sector Clients Summarize_Client_and_Client_Environment
This FTPTContract position currently best aligns with the Labor_Category Labor Category and ideal candidates exhibit the ability to visualize, analyze, and convert data and experiences to meet performance challenges while confidently engaging in productive "Jugaad" and dialogue targeting mission success. ProSidian Team Members work to Generalize_What_The_Project_Is_About__W
The_Ideal Job_Overview
Work from standard and special office procedures, clerical training, job knowledge and supervisory direction.
Perform administrative or clerical functions.
Receive, sort, file, check, correct, stamp, and log a wide variety of documents such as memoranda, letters, computer runs, control and transfer sheets, forms, etc.
Establish and maintain filing systems.
Operate computer to input, update or change data.
Establish and maintain logs and files on activities and prepare reports as required or directed.
Duplicate and file information and distribute to appropriate areas.
Check, edit and assign codes to a variety of documents as required to ensure standards are maintained.
Receive material from other departments or groups in the form of documents, fax, reports, manuals, etc.
Maintain a current file on all data received, ensuring that proper records are kept.
Answer telephone, take messages, relay or record information received, and distribute or file information to appropriate file or party.
Operate or use equipment such as computers (including software), multi-functional devices, fax machines,, copiers, telephone equipment, and other related office equipment and supplies.
Normal work location for this position will be an office building/trailer, but may be assigned to work in a process facility.
Job Specific Duties include:
Operating optical document scanning equipment, barcode reader, multi-functional device, and use associated software to digitize records (e.g., scan to PDF format)
Audit completed procedures by visually verifying documents for completeness, proper correction methods and manager/supervisor signature
Preparing inactive records for interim storage
Organizing, storage and indexing records awaiting shipment to records administration and entering data into records database
Indexing inactive records into the Electronic Database
Arrange shipment of boxed records to Records Administration
Ensure all required documentation is assembled and transferred with the appropriate transfer package
Assemble and distribute reports
Qualifications
REQUIRED QUALIFICATIONS:
U.S. Citizen
Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions. EDUCATION:
High School Diploma or equivalent. Some college preferred.
EXPERIENCE / SKILLS:
Minimum typing skills thirty-five (35) words per minute
Proofreading and distributing documents maintaining 89% accuracy
Basic computer skills (working knowledge of computer programs Word, Excel, Adobe, etc.)
Ability to operate optical scanning equipment and use related support software for digitizing records
WORK HOURS:
Liquid Waste Organization (LWO) utilizes various work schedules; including but not limited to 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), and a 9/80s (9 hours/day, five days on week A and 4 days on week B). Work week excludes holidays. Each workday has a 30-minute lunch.
Normal work location for this position will be in an office building or office trailer, File Storage trailer, but may be assigned to work in a process facility on a part time basis.
AREA SECURITY ACCESS: No security clearance is required.
Additional Information
CORE COMPETENCIES
Teamwork
ability to foster teamwork collaboratively as a participant, and effectively as a team leader
Leadership
ability to guide and lead colleagues on projects and initiatives
Business Acumen
understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication
ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation
persistent in pursuit of quality and optimal client and company solutions
Agility
ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Judgment
exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
Organization
ability to manage projects and activity, and prioritize tasks
OTHER REQUIREMENTS
Business Tools
understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment -
to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
Curiosity
the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
Humility
exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
Willingness -
to constantly learn, share, and grow and to view the world as their classroom