Administrative Professional 1 - 20026878
State of Ohio, Columbus, OH, United States
Administrative Professional 1 – Job Overview
Job ID: 20026878 (260002US)
Agency: Rehabilitation & Correction – Franklin Medical Center
Contact Information
Phone: 614-445-5960 | Email: DRC.FMCRecruit@drc.ohio.gov
Work Location
Franklin Medical Center, 1990 Harmon Avenue, Columbus, 43223, Franklin County, OH, United States
Compensation & Schedule
Hourly Wage: $22.13
Schedule: Full‑time
Union Status: Exempt from Union
Job Responsibilities
Processes discipline packets
Types, copies, logs and serves employee Pre‑Disciplinary Conference Notices
Manages hearing schedule
Distributes Pre‑disciplinary packets
Completes confidential documents/materials
Maintains database for grievances filed by unions and exempt employees
Prepares correspondence and reports from rough draft/dictation
Composes and types correspondence
Screens incoming calls and responds to inquiries
Assigns grievance numbers
Maintains grievance files
Handles grievance communication between management, unions and employees
Tracks union leave
Compiles data related to collective bargaining and negotiations
Assists employee equal opportunity (EEO) staff with hearings and reports
Compiles information for position statements for EEO complaints
Assists Correctional Warden Assistant 2 and acts as back‑up to Wardens Administrative Professional 4
Opens, logs and distributes mail; answers phones; greets visitors; files; maintains inventory of supplies/orders
Prepares records retention and disposal schedules and monitors record transfers
Collects, correlates and mails monthly reports
Substitutes as Warden’s secretary
Assists committees (e.g., local control, publication screening)
Coordinates daily workflow of assigned area(s)
Revises content of manuals and notebooks; maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
Performs other duties as required
Benefits
We provide a variety of quality, competitive benefits to eligible full‑time employees.
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Qualifications
• 1 yr. training or 1 yr. experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mo. training or 6 mo. experience in relevant technical terminology.
• Equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills:
Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management
Pre‑Employment Drug Testing
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre‑Employment Background Investigation
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
Additional Information
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana
on‑medical cannabis).
Note: This position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), as outlined in the posting.
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Job ID: 20026878 (260002US)
Agency: Rehabilitation & Correction – Franklin Medical Center
Contact Information
Phone: 614-445-5960 | Email: DRC.FMCRecruit@drc.ohio.gov
Work Location
Franklin Medical Center, 1990 Harmon Avenue, Columbus, 43223, Franklin County, OH, United States
Compensation & Schedule
Hourly Wage: $22.13
Schedule: Full‑time
Union Status: Exempt from Union
Job Responsibilities
Processes discipline packets
Types, copies, logs and serves employee Pre‑Disciplinary Conference Notices
Manages hearing schedule
Distributes Pre‑disciplinary packets
Completes confidential documents/materials
Maintains database for grievances filed by unions and exempt employees
Prepares correspondence and reports from rough draft/dictation
Composes and types correspondence
Screens incoming calls and responds to inquiries
Assigns grievance numbers
Maintains grievance files
Handles grievance communication between management, unions and employees
Tracks union leave
Compiles data related to collective bargaining and negotiations
Assists employee equal opportunity (EEO) staff with hearings and reports
Compiles information for position statements for EEO complaints
Assists Correctional Warden Assistant 2 and acts as back‑up to Wardens Administrative Professional 4
Opens, logs and distributes mail; answers phones; greets visitors; files; maintains inventory of supplies/orders
Prepares records retention and disposal schedules and monitors record transfers
Collects, correlates and mails monthly reports
Substitutes as Warden’s secretary
Assists committees (e.g., local control, publication screening)
Coordinates daily workflow of assigned area(s)
Revises content of manuals and notebooks; maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
Performs other duties as required
Benefits
We provide a variety of quality, competitive benefits to eligible full‑time employees.
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Qualifications
• 1 yr. training or 1 yr. experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mo. training or 6 mo. experience in relevant technical terminology.
• Equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills:
Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management
Pre‑Employment Drug Testing
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre‑Employment Background Investigation
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
Additional Information
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana
on‑medical cannabis).
Note: This position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), as outlined in the posting.
#J-18808-Ljbffr