Administrative Operations Manager (In-Home)
Pen Mfg, West Hollywood, CA, United States
Administrative Operations Manager (In-Home)
This role supports work across multiple entities, primarily focused on
Industrial Succession , not Pen Manufacturing.
Industrial Succession
is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:
preserving what works
improving operations
modernizing systems and processes
introducing technology where it actually drives efficiency
building durable, profitable companies over time
This is not a short term flip model. The goal is to
build and operate great industrial businesses for the long run .
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.
Location:
West Hollywood, CA
Employment Type:
Full-Time or Part-Time (Minimum 25 hours per week)
Work Arrangement:
Onsite (Candidates must reside within a 30-minute commute)
Position Overview
We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing
business operations ,
project management , and
personal affairs .
This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.
This position offers a unique opportunity to work across business, operations, and lifestyle management.
Key Responsibilities
Executive Support (35%)
Manage calendar, scheduling, and shifting priorities
Monitor and organize email communications, including drafting responses and follow-ups
Track tasks, deadlines, and commitments across business and personal matters
Provide regular updates on progress, timelines, and deliverables
Operations & Project Coordination (25%)
Coordinate and execute projects from initiation to completion
Liaise with vendors, contractors, and external partners
Monitor timelines and ensure deliverables are met
Develop and maintain organizational systems, trackers, and workflows
Personal & Household Management (20%)
Oversee household vendors, services, and maintenance schedules
Coordinate appointments, repairs, and recurring services
Manage errands, purchasing, and inventory of household supplies
Support personal scheduling and day-to-day logistics, including pet care coordination
Business Support (10%)
Assist with vendor communication and follow-ups
Support hiring coordination and recruitment processes
Track key commitments and ensure timely completion
Provide administrative and operational support across business functions
Events & Logistics (10%)
Plan and coordinate in-home events on a periodic basis
Manage vendor coordination, scheduling, and event execution
Oversee guest communication and event logistics
Qualifications
Proven experience in an executive assistant, operations, or similar role
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities in a fast-paced environment
High level of attention to detail and accuracy
Demonstrated ability to take initiative and work independently
Professional discretion and ability to handle confidential information
Proficiency with standard business tools and systems
Preferred Attributes
Resourceful and solution-oriented mindset
Strong follow-through and accountability
Adaptability and comfort managing diverse responsibilities
Professional demeanor and reliability
Provide estimated timelines for tasks within 24–48 hours
Maintain consistent communication regarding progress and completion
Work onsite in Los Angeles a minimum of three days per week
Provide advance notice for planned time off
Availability for occasional urgent or after-hours matters as needed
Compensation
$30–$55 per hour, commensurate with experience and qualifications
Minimum commitment of 25 hours per week
This position offers the potential to expand into a Chief of Staff or Operations leadership role based on performance and demonstrated capability.
Additional Information
This role requires a high degree of organization, reliability, and professional accountability. Candidates who demonstrate strong ownership and consistent execution will be best positioned for success.
#J-18808-Ljbffr
This role supports work across multiple entities, primarily focused on
Industrial Succession , not Pen Manufacturing.
Industrial Succession
is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:
preserving what works
improving operations
modernizing systems and processes
introducing technology where it actually drives efficiency
building durable, profitable companies over time
This is not a short term flip model. The goal is to
build and operate great industrial businesses for the long run .
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.
Location:
West Hollywood, CA
Employment Type:
Full-Time or Part-Time (Minimum 25 hours per week)
Work Arrangement:
Onsite (Candidates must reside within a 30-minute commute)
Position Overview
We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing
business operations ,
project management , and
personal affairs .
This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.
This position offers a unique opportunity to work across business, operations, and lifestyle management.
Key Responsibilities
Executive Support (35%)
Manage calendar, scheduling, and shifting priorities
Monitor and organize email communications, including drafting responses and follow-ups
Track tasks, deadlines, and commitments across business and personal matters
Provide regular updates on progress, timelines, and deliverables
Operations & Project Coordination (25%)
Coordinate and execute projects from initiation to completion
Liaise with vendors, contractors, and external partners
Monitor timelines and ensure deliverables are met
Develop and maintain organizational systems, trackers, and workflows
Personal & Household Management (20%)
Oversee household vendors, services, and maintenance schedules
Coordinate appointments, repairs, and recurring services
Manage errands, purchasing, and inventory of household supplies
Support personal scheduling and day-to-day logistics, including pet care coordination
Business Support (10%)
Assist with vendor communication and follow-ups
Support hiring coordination and recruitment processes
Track key commitments and ensure timely completion
Provide administrative and operational support across business functions
Events & Logistics (10%)
Plan and coordinate in-home events on a periodic basis
Manage vendor coordination, scheduling, and event execution
Oversee guest communication and event logistics
Qualifications
Proven experience in an executive assistant, operations, or similar role
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities in a fast-paced environment
High level of attention to detail and accuracy
Demonstrated ability to take initiative and work independently
Professional discretion and ability to handle confidential information
Proficiency with standard business tools and systems
Preferred Attributes
Resourceful and solution-oriented mindset
Strong follow-through and accountability
Adaptability and comfort managing diverse responsibilities
Professional demeanor and reliability
Provide estimated timelines for tasks within 24–48 hours
Maintain consistent communication regarding progress and completion
Work onsite in Los Angeles a minimum of three days per week
Provide advance notice for planned time off
Availability for occasional urgent or after-hours matters as needed
Compensation
$30–$55 per hour, commensurate with experience and qualifications
Minimum commitment of 25 hours per week
This position offers the potential to expand into a Chief of Staff or Operations leadership role based on performance and demonstrated capability.
Additional Information
This role requires a high degree of organization, reliability, and professional accountability. Candidates who demonstrate strong ownership and consistent execution will be best positioned for success.
#J-18808-Ljbffr