Program Assistant II
Kings Community Action Organization, Armona, CA, United States
Job Summary
The Program Assistant II will model outstanding customer service to all stakeholders and is under the direct supervision of the Program Coordinator - Facilities. The position assumes responsibility for assisting with the daily function of the Facilities Department and is primarily responsible for performing a wide range of clerical and outreach functions that support services to the Facilities Department.
Duties and Responsibilities
Performs clerical duties such as answering phone calls, typing, using a computer and associated office programs, tracking information electronically, copying and scanning documents.
Customer service including interactions with vendors.
Assists with creating, organizing and maintaining files.
Assist with ordering necessary supplies for the facilities department and janitorial supplies for other KCAO sites, as needed.
Keeps track of facilities work orders and updates facilities staff.
Manages the work order system by opening, closing and coordinating work orders and making copies of work orders for staff.
Coordinates and keeps track of KCAO vehicle reservations, mileage, logs, maintenance and assists the Fleet Assistant when needed.
Participates in staff meetings and attends other meetings and trainings as directed.
Processes purchase order requests and check requests. Secures, coordinates, and organizes KCAO building keys and vehicle master keys. Assists Program Coordinator and Facilities Director as needed.
Education / Experience
High school diploma (or equivalent) with two or more years of clerical experience in an office setting.
Other Requirements
Travel and attend out-of-area meetings and conferences as required per the funding source(s).
Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours.
Meet KCAO hiring requirements, including criminal record clearance, reliable transportation, valid driver license, motor vehicle report, health examination with tuberculin clearance, and ability to be contacted outside of regularly scheduled work hours in case of emergency.
KCAO is an Equal Opportunity Employer and a Drug Free Workplace.
KCAO participates in the E-Verify program that electronically confirms an employee's authorization to work in the United States that complies with the I-9 form.
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The Program Assistant II will model outstanding customer service to all stakeholders and is under the direct supervision of the Program Coordinator - Facilities. The position assumes responsibility for assisting with the daily function of the Facilities Department and is primarily responsible for performing a wide range of clerical and outreach functions that support services to the Facilities Department.
Duties and Responsibilities
Performs clerical duties such as answering phone calls, typing, using a computer and associated office programs, tracking information electronically, copying and scanning documents.
Customer service including interactions with vendors.
Assists with creating, organizing and maintaining files.
Assist with ordering necessary supplies for the facilities department and janitorial supplies for other KCAO sites, as needed.
Keeps track of facilities work orders and updates facilities staff.
Manages the work order system by opening, closing and coordinating work orders and making copies of work orders for staff.
Coordinates and keeps track of KCAO vehicle reservations, mileage, logs, maintenance and assists the Fleet Assistant when needed.
Participates in staff meetings and attends other meetings and trainings as directed.
Processes purchase order requests and check requests. Secures, coordinates, and organizes KCAO building keys and vehicle master keys. Assists Program Coordinator and Facilities Director as needed.
Education / Experience
High school diploma (or equivalent) with two or more years of clerical experience in an office setting.
Other Requirements
Travel and attend out-of-area meetings and conferences as required per the funding source(s).
Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours.
Meet KCAO hiring requirements, including criminal record clearance, reliable transportation, valid driver license, motor vehicle report, health examination with tuberculin clearance, and ability to be contacted outside of regularly scheduled work hours in case of emergency.
KCAO is an Equal Opportunity Employer and a Drug Free Workplace.
KCAO participates in the E-Verify program that electronically confirms an employee's authorization to work in the United States that complies with the I-9 form.
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