Administrative Assistant
PepsiCo Deutschland GmbH, Youngwood, PA, United States
Overview
The Associate Administrative Assistant is responsible for managing the day-to-day operations of the Youngwood front office, ensuring efficient and compliant administrative support. This role oversees a wide range of functions, including donation processing, mail and package handling, shipping coordination, facility supply management, event coordination, reporting, security support, and other operational needs as they arise.
This position offers an opportunity to further develop financial and analytical skills through diverse responsibilities, including cashiering and settlement activities, accounts receivable and payable processing, and adherence to all departmental Global Control Standards. The Associate Administrative Assistant also supports period-end close activities by running and reviewing reports, identifying discrepancies or inaccuracies, and investigating issues as needed to ensure accuracy and compliance.
Responsibilities
Working Schedule
Hours: 8:00 AM – 5:00 PM, Days: Monday – Friday.
Daily Cashiering Processes, utilizing internal and external systems
Daily Dispute case research and resolution utilizing internal systems
Weekly/Daily research of short pays and rebills, analyzing trends and correcting
Assist with Location Onboarding processes as needed
Period End Reconciliation of internal ledgers, trend reporting
Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
Provide dedicated administrative support in a professional, confidential and organized manner
Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
Maintain and update distribution and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes in an accurate and timely manner
Highly proficient in Microsoft Office (excel, word, power point, outlook)
Basic administrative support (phones, copies, office supplies, etc.)
Work on special projects as necessary
Other duties as assigned to support the team in the administrative function
Support Community projects
Support Management to provide them more time with front line
Analytical ability to summarize data, develop recommendations and implement solutions
Accurate and detail-oriented individual
Ability to perform all functions with a high degree of accuracy
Compensation and Benefits
The expected compensation range for this position is between $39,500 - $63,100.
Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications
Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
Experience in SAP a plus
Ability to function well in a team environment
Strong communication skills across multiple platforms
Exceptional Attention to Detail
Results-oriented with the ability to complete assignments accurately in a timely manner
Ability to handle multiple priorities
Proficient in Microsoft Office, specifically Excel and PowerPoint
Ability to quickly learn various in-house software applications
Aptitude to work with minimal supervision
Self-motivated and high level of initiative
Analytical ability to summarize data, develop recommendations and implement solutions
Accurate and detail-oriented individual
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
Must be a strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
Provide comprehensive support to team to enable delivery of plan and business priorities
Create Efficiency by meeting SMART objectives to drive business results
EEO Statement
Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement
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The Associate Administrative Assistant is responsible for managing the day-to-day operations of the Youngwood front office, ensuring efficient and compliant administrative support. This role oversees a wide range of functions, including donation processing, mail and package handling, shipping coordination, facility supply management, event coordination, reporting, security support, and other operational needs as they arise.
This position offers an opportunity to further develop financial and analytical skills through diverse responsibilities, including cashiering and settlement activities, accounts receivable and payable processing, and adherence to all departmental Global Control Standards. The Associate Administrative Assistant also supports period-end close activities by running and reviewing reports, identifying discrepancies or inaccuracies, and investigating issues as needed to ensure accuracy and compliance.
Responsibilities
Working Schedule
Hours: 8:00 AM – 5:00 PM, Days: Monday – Friday.
Daily Cashiering Processes, utilizing internal and external systems
Daily Dispute case research and resolution utilizing internal systems
Weekly/Daily research of short pays and rebills, analyzing trends and correcting
Assist with Location Onboarding processes as needed
Period End Reconciliation of internal ledgers, trend reporting
Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
Provide dedicated administrative support in a professional, confidential and organized manner
Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
Maintain and update distribution and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes in an accurate and timely manner
Highly proficient in Microsoft Office (excel, word, power point, outlook)
Basic administrative support (phones, copies, office supplies, etc.)
Work on special projects as necessary
Other duties as assigned to support the team in the administrative function
Support Community projects
Support Management to provide them more time with front line
Analytical ability to summarize data, develop recommendations and implement solutions
Accurate and detail-oriented individual
Ability to perform all functions with a high degree of accuracy
Compensation and Benefits
The expected compensation range for this position is between $39,500 - $63,100.
Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications
Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
Experience in SAP a plus
Ability to function well in a team environment
Strong communication skills across multiple platforms
Exceptional Attention to Detail
Results-oriented with the ability to complete assignments accurately in a timely manner
Ability to handle multiple priorities
Proficient in Microsoft Office, specifically Excel and PowerPoint
Ability to quickly learn various in-house software applications
Aptitude to work with minimal supervision
Self-motivated and high level of initiative
Analytical ability to summarize data, develop recommendations and implement solutions
Accurate and detail-oriented individual
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
Must be a strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
Provide comprehensive support to team to enable delivery of plan and business priorities
Create Efficiency by meeting SMART objectives to drive business results
EEO Statement
Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement
#J-18808-Ljbffr