05668 - Records Technician
DeKalb County, Decatur, GA, United States
Job Code: 15100 Salary Grade: 9 Salary Range: $36,774 - $59,129 FLSA: Nonexempt
Department: Finance
The purpose of this classification is to perform filing and storage duties in the records storage center and offsite records facility and provide technical assistance to County departments regarding the retention and storage of departmental data and records.
Essential Functions
Prepares and coordinates requests for documents and information from County employees for review; prepares daily run for document retrieval and document refile and ensures documents are returned to the proper location; maintains responsibility for all faxed and/or scanned requests; and attends training classes and/or webinars to become familiar with the latest records management technology.
Enters data and statistics in the Records Management Database and inventory reports; and assists with electronic records database maintenance.
Performs data management/purging; removes files and data from records inventory for disposal per the assigned retention schedule; identifies eligible files, removes from storage and schedules destruction; and receives transfer forms from departments and verifies data.
Maintains responsibility for file distribution; ensures files are properly and securely packaged; secures contents in mailing envelopes, protective folders, etc.; processes paperwork and distributes to the appropriate offices/personnel via County provided vehicles; receives required signatures; files receipt and processes; and refiles any returned records.
Minimum Qualifications
High school diploma or GED required; one year experience in warehouse operations, records management or document retrieval; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required
Must possess and maintain a valid Georgia driver’s license.
Supplemental Information
Must be able to lift and move boxes of paper records weighing up to 30 pounds.
Must have or be able to obtain forklift operator certification.
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Department: Finance
The purpose of this classification is to perform filing and storage duties in the records storage center and offsite records facility and provide technical assistance to County departments regarding the retention and storage of departmental data and records.
Essential Functions
Prepares and coordinates requests for documents and information from County employees for review; prepares daily run for document retrieval and document refile and ensures documents are returned to the proper location; maintains responsibility for all faxed and/or scanned requests; and attends training classes and/or webinars to become familiar with the latest records management technology.
Enters data and statistics in the Records Management Database and inventory reports; and assists with electronic records database maintenance.
Performs data management/purging; removes files and data from records inventory for disposal per the assigned retention schedule; identifies eligible files, removes from storage and schedules destruction; and receives transfer forms from departments and verifies data.
Maintains responsibility for file distribution; ensures files are properly and securely packaged; secures contents in mailing envelopes, protective folders, etc.; processes paperwork and distributes to the appropriate offices/personnel via County provided vehicles; receives required signatures; files receipt and processes; and refiles any returned records.
Minimum Qualifications
High school diploma or GED required; one year experience in warehouse operations, records management or document retrieval; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required
Must possess and maintain a valid Georgia driver’s license.
Supplemental Information
Must be able to lift and move boxes of paper records weighing up to 30 pounds.
Must have or be able to obtain forklift operator certification.
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