Senior Administrative Associate, Department of Theatre and Dance
Phase2 Technology, Austin, TX, United States
Job Posting Title:
Senior Administrative Associate, Department of Theatre and Dance
Hiring Department:
Department of Theatre and Dance
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Non-Exempt
Earliest Start Date:
May 04, 2026
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. At the Department of Theatre and Dance, your work will contribute to operational excellence and enhance the experiences of our faculty, students and staff. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.
Benefits Package
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Other services and perks
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
Purpose
The Senior Administrative Associate works as part of the finance team and serves as the guest artist liaison for the Department of Theatre and Dance. Core duties include, but are not limited to, processing Workday hires and purchase orders, travel arrangements, and honoraria payments. The role reports to the department's Accounts Manager and involves close collaboration with executive leadership, faculty, and university staff.
Responsibilities
Guest Artist Coordination: Serve as point of contact for department faculty and staff for university hiring policies and practices. Create guest artist purchase orders and facilitate the obtaining of all applicable pre-approvals. Make guest artist travel arrangements, including lodging, air, ground transportation, and miscellaneous requests. Work with appropriate university offices for international guests. Complete vouchers for honoraria, travel card reconciliation, and guest reimbursements. Track and maintain guest parking permits.
Hourly Employment: Manage hourly employee lifecycle (on‑boarding, termination, and off‑boarding). Initiate hiring transactions for hourly employees, including Background Check Authorizations and I‑9 transactions. Track bi‑monthly payroll deadlines and send reminders to managers for timesheet approvals. Manage and process hourly hires' timesheets.
General Finance Support: Provide backup to Accounts Manager and the Administrative Associate (Purchasing/Travel), as needed. Work with and attend trainings by related university offices. Keep department wiki updated to reflect current guest artist policies and procedures from university, college, and department levels.
Other related functions as assigned.
Required Qualifications
Bachelor's degree and three years of administrative work experience including one year at the Administrative Assistant or Administrative Associate level OR High School Diploma or GED and seven years of administrative experience.
Proficiency in MS Office 365.
Facility with various software tools and demonstrated ability and interest in learning new software (Workday HR, UT purchasing and payments systems, DocuSign, US Bank, Acrobat Pro).
Required Competencies: Initiative, Effective Communication, Service Excellence, Decision Making and Critical Thinking, Relationship Management, Teamwork
Preferred Qualifications
Bachelor's degree.
More than the required number of years of experience.
Prior experience with UT Systems (DEFINE, PointPlus, Workday, etc).
Demonstrated excellence in customer service or business interactions.
Demonstrated organizational ability, negotiation skills, and ability to work under pressure.
Experience with facilitating UT Travel arrangements and payments.
Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge.
Salary Range
$53,000 + depending on qualifications
Working Conditions
Typical office environment
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work Shift
Monday through Friday, 8:00 a.m. – 5:00 p.m.
Five days in office for at least first 45 days of employment. Three days minimum in office after new in position period ends.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Senior Administrative Associate, Department of Theatre and Dance
Hiring Department:
Department of Theatre and Dance
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Non-Exempt
Earliest Start Date:
May 04, 2026
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. At the Department of Theatre and Dance, your work will contribute to operational excellence and enhance the experiences of our faculty, students and staff. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.
Benefits Package
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Other services and perks
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
Purpose
The Senior Administrative Associate works as part of the finance team and serves as the guest artist liaison for the Department of Theatre and Dance. Core duties include, but are not limited to, processing Workday hires and purchase orders, travel arrangements, and honoraria payments. The role reports to the department's Accounts Manager and involves close collaboration with executive leadership, faculty, and university staff.
Responsibilities
Guest Artist Coordination: Serve as point of contact for department faculty and staff for university hiring policies and practices. Create guest artist purchase orders and facilitate the obtaining of all applicable pre-approvals. Make guest artist travel arrangements, including lodging, air, ground transportation, and miscellaneous requests. Work with appropriate university offices for international guests. Complete vouchers for honoraria, travel card reconciliation, and guest reimbursements. Track and maintain guest parking permits.
Hourly Employment: Manage hourly employee lifecycle (on‑boarding, termination, and off‑boarding). Initiate hiring transactions for hourly employees, including Background Check Authorizations and I‑9 transactions. Track bi‑monthly payroll deadlines and send reminders to managers for timesheet approvals. Manage and process hourly hires' timesheets.
General Finance Support: Provide backup to Accounts Manager and the Administrative Associate (Purchasing/Travel), as needed. Work with and attend trainings by related university offices. Keep department wiki updated to reflect current guest artist policies and procedures from university, college, and department levels.
Other related functions as assigned.
Required Qualifications
Bachelor's degree and three years of administrative work experience including one year at the Administrative Assistant or Administrative Associate level OR High School Diploma or GED and seven years of administrative experience.
Proficiency in MS Office 365.
Facility with various software tools and demonstrated ability and interest in learning new software (Workday HR, UT purchasing and payments systems, DocuSign, US Bank, Acrobat Pro).
Required Competencies: Initiative, Effective Communication, Service Excellence, Decision Making and Critical Thinking, Relationship Management, Teamwork
Preferred Qualifications
Bachelor's degree.
More than the required number of years of experience.
Prior experience with UT Systems (DEFINE, PointPlus, Workday, etc).
Demonstrated excellence in customer service or business interactions.
Demonstrated organizational ability, negotiation skills, and ability to work under pressure.
Experience with facilitating UT Travel arrangements and payments.
Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge.
Salary Range
$53,000 + depending on qualifications
Working Conditions
Typical office environment
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work Shift
Monday through Friday, 8:00 a.m. – 5:00 p.m.
Five days in office for at least first 45 days of employment. Three days minimum in office after new in position period ends.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
#J-18808-Ljbffr