Accounts Payable Associate
New York Pilates, New York, NY, United States
Accounts Payable Associate
“New York Pilates is about community and creating a space where people feel at home, leave their day behind and get into their bodies” - Heather Andersen, Founder & Owner
We Want You!
New York Pilates is looking for a detail-oriented and proactive Accounts Payable & Finance Associate to bring our AP function in-house. This role will take ownership of bill pay while expanding support across broader finance operations—providing stronger visibility, accuracy, and partnership with the business.
This is an opportunity to build and optimize internal processes, improve financial tracking, and collaborate closely with leadership on day-to-day financial operations.
This is a full-time, U.S. based position, with required availability during EST hours; strong preference for candidates based in NYC.
The Role
Accounts Payable (Core Focus)
Own end-to-end AP process: invoice intake, coding, approvals, and payment execution
Manage vendor relationships and maintain accurate records
Ensure timely and accurate bill payments, avoiding late fees or discrepancies
Monitor cash outflows and flag any irregularities or risks
Financial Operations Support
Assist with weekly cash flow tracking and reporting
Support month-end close (reconciliations, accruals, documentation)
Maintain accurate financial data within accounting systems (e.g., QuickBooks)
Partner with leadership to improve visibility into spend and budgeting
Process Improvement & Controls
Build and refine AP systems, workflows, and approval processes
Establish checks and balances (especially if structured as a part-time team)
Identify inefficiencies and recommend scalable solutions
Ensure compliance with internal policies and accounting best practices
What We’re Looking For
2-4 years of experience in Accounts Payable, Bookkeeping, or Finance Operations
Strong attention to detail and organizational skills
Experience with accounting software (QuickBooks preferred)
Comfortable managing high-volume transactions with accuracy
Direct experience working closely with and reporting directly to senior leadership, with the ability to communicate financial insights clearly and concisely
Proactive and ownership-driven—you don’t just process, you improve
Excited to bring structure and clarity to financial operations
Comfortable working in a fast-paced, growing business
Why You’ll Love Working With NYP!
Competitive Pay: Full‑Time: $65,000–$75,000 annually
Benefits: Medical, dental, vision insurance, PTO, 401k
Wellness: Complimentary Pilates classes and exclusive retail discounts
Creative Culture: Collaborate with a design‑obsessed, mission‑driven team shaping the future of boutique fitness
Impact: Bring a critical function in house and make an immediate impact, while gaining visibility into the full financial picture of the business
#J-18808-Ljbffr
“New York Pilates is about community and creating a space where people feel at home, leave their day behind and get into their bodies” - Heather Andersen, Founder & Owner
We Want You!
New York Pilates is looking for a detail-oriented and proactive Accounts Payable & Finance Associate to bring our AP function in-house. This role will take ownership of bill pay while expanding support across broader finance operations—providing stronger visibility, accuracy, and partnership with the business.
This is an opportunity to build and optimize internal processes, improve financial tracking, and collaborate closely with leadership on day-to-day financial operations.
This is a full-time, U.S. based position, with required availability during EST hours; strong preference for candidates based in NYC.
The Role
Accounts Payable (Core Focus)
Own end-to-end AP process: invoice intake, coding, approvals, and payment execution
Manage vendor relationships and maintain accurate records
Ensure timely and accurate bill payments, avoiding late fees or discrepancies
Monitor cash outflows and flag any irregularities or risks
Financial Operations Support
Assist with weekly cash flow tracking and reporting
Support month-end close (reconciliations, accruals, documentation)
Maintain accurate financial data within accounting systems (e.g., QuickBooks)
Partner with leadership to improve visibility into spend and budgeting
Process Improvement & Controls
Build and refine AP systems, workflows, and approval processes
Establish checks and balances (especially if structured as a part-time team)
Identify inefficiencies and recommend scalable solutions
Ensure compliance with internal policies and accounting best practices
What We’re Looking For
2-4 years of experience in Accounts Payable, Bookkeeping, or Finance Operations
Strong attention to detail and organizational skills
Experience with accounting software (QuickBooks preferred)
Comfortable managing high-volume transactions with accuracy
Direct experience working closely with and reporting directly to senior leadership, with the ability to communicate financial insights clearly and concisely
Proactive and ownership-driven—you don’t just process, you improve
Excited to bring structure and clarity to financial operations
Comfortable working in a fast-paced, growing business
Why You’ll Love Working With NYP!
Competitive Pay: Full‑Time: $65,000–$75,000 annually
Benefits: Medical, dental, vision insurance, PTO, 401k
Wellness: Complimentary Pilates classes and exclusive retail discounts
Creative Culture: Collaborate with a design‑obsessed, mission‑driven team shaping the future of boutique fitness
Impact: Bring a critical function in house and make an immediate impact, while gaining visibility into the full financial picture of the business
#J-18808-Ljbffr