Temporary Administrative Associate - LBJ School of Public Affairs - (UTEMPS)
Phase2 Technology, Austin, TX, United States
Job Posting Title
Temporary Administrative Associate – LBJ School of Public Affairs (UTEMPS)
Location: UT Main Campus
Position Duration: Expected to Continue Until Aug 14, 2026
Weekly Scheduled Hours: 19
Earliest Start Date: Immediately
Responsibilities
Create Purchase Orders and payment vouchers. Receive request tickets and route or take action as appropriate. Facilitate requests involving gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery.
Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets, determine and execute appropriate method of procurement, obtain quotes, follow up on incomplete purchases or undelivered items, order supplies, and coordinate vendor set‑up.
Required Qualifications
Bachelor's degree, or high school graduation/GED and five years of clerical experience.
One year of experience at the Administrative Assistant level.
Excellent written and verbal communication skills.
Professional demeanor and ability to work with confidential information with tact and discretion.
Strong experience with Microsoft Office (Word, Excel, Outlook).
Demonstrated accuracy, attention to detail, organizational ability, and work prioritization skills.
Ability to work in a dynamic team environment with competing deadlines and regular interruptions.
Ability to follow directions, problem solve, make decisions, and complete tasks on time with minimal supervision.
Customer service orientation.
Preferred Qualifications
Solid experience providing complex administrative support.
Experience providing direct customer service in person and/or electronically.
Knowledge of UT accounting and procurement systems.
Experience with ticketing systems such as ZenDesk.
Experience with Box or other cloud-based content and file management systems.
Experience with *DEFINE.
Compensation
Hourly Rate: $21.00 + depending on qualifications.
Working Conditions
Attire: Business Casual.
Work attire will normally vary between business casual and jeans depending on scheduled activities. Business attire may occasionally be required for events.
Standard Office Environment, repetitive use of keyboard at a workstation.
Work Shift
Hours per week: 19.
Work hours are from 8:00 a.m. to 5:00 p.m.
Schedule of work hours to be agreed upon.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, or (c) consistent with the contractor's legal duty to furnish information.
#J-18808-Ljbffr
Temporary Administrative Associate – LBJ School of Public Affairs (UTEMPS)
Location: UT Main Campus
Position Duration: Expected to Continue Until Aug 14, 2026
Weekly Scheduled Hours: 19
Earliest Start Date: Immediately
Responsibilities
Create Purchase Orders and payment vouchers. Receive request tickets and route or take action as appropriate. Facilitate requests involving gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery.
Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets, determine and execute appropriate method of procurement, obtain quotes, follow up on incomplete purchases or undelivered items, order supplies, and coordinate vendor set‑up.
Required Qualifications
Bachelor's degree, or high school graduation/GED and five years of clerical experience.
One year of experience at the Administrative Assistant level.
Excellent written and verbal communication skills.
Professional demeanor and ability to work with confidential information with tact and discretion.
Strong experience with Microsoft Office (Word, Excel, Outlook).
Demonstrated accuracy, attention to detail, organizational ability, and work prioritization skills.
Ability to work in a dynamic team environment with competing deadlines and regular interruptions.
Ability to follow directions, problem solve, make decisions, and complete tasks on time with minimal supervision.
Customer service orientation.
Preferred Qualifications
Solid experience providing complex administrative support.
Experience providing direct customer service in person and/or electronically.
Knowledge of UT accounting and procurement systems.
Experience with ticketing systems such as ZenDesk.
Experience with Box or other cloud-based content and file management systems.
Experience with *DEFINE.
Compensation
Hourly Rate: $21.00 + depending on qualifications.
Working Conditions
Attire: Business Casual.
Work attire will normally vary between business casual and jeans depending on scheduled activities. Business attire may occasionally be required for events.
Standard Office Environment, repetitive use of keyboard at a workstation.
Work Shift
Hours per week: 19.
Work hours are from 8:00 a.m. to 5:00 p.m.
Schedule of work hours to be agreed upon.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, or (c) consistent with the contractor's legal duty to furnish information.
#J-18808-Ljbffr