Executive Assistant
Vista Life Innovations, Madison, CT, United States
If you're looking for a role where you can make a positive impact and build meaningful connections, we want to hear from you!
We offer full‑time, part‑time and per diem positions with
flexible work hours available .
We are seeking an
Executive Assistant
to the CEO to join the Vista team. This role manages executive communications, prioritizes inquiries, and responds on behalf of the CEO with professionalism, discretion, and sound judgment.
Reporting directly to the Chief Executive Officer (CEO), this
full‑time
position is based at our
Madison, CT
campus. The role requires exceptional organizational skills, strong technical proficiency, and the ability to anticipate needs in a fast‑paced, mission‑driven environment.
Responsibilities
Manage the CEO’s calendar, priorities, and scheduling with a high level of discretion and strategic awareness
Coordinate internal and external meetings, including preparation of agendas and briefing materials
Act as a gatekeeper by managing incoming requests and ensuring appropriate prioritization and follow‑up
Coordinate communications for executive leadership, serving as a link to external parties (vendors, community partners, donors, and other stakeholders)
Act as the primary liaison to the Board of Directors and Board Committees
Coordinate all board and committee meetings, including scheduling, logistics, and communications
Draft high‑level communications, reports, and presentations
Education and Experience Requirements
Bachelor’s degree preferred in Business Administration, Project Management, Communications or related field.
Minimum of 5–7 years of experience supporting a senior executive, preferably in a nonprofit or mission‑driven organization.
Demonstrated experience supporting a Board of Directors strongly preferred.
Exceptional technological proficiency, including advanced use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams/SharePoint), and Generative AI.
Strong interpersonal skills with the ability to interact effectively with senior leaders and board members.
Valid driver’s license and maintain an acceptable driving record as defined by Vista.
Salary
Up to $75,000 annually, commensurate with experience.
Benefits
Health:
Competitive health, dental and vision coverage for you and your family.
Family:
Various paid leaves for eligible employees: Bereavement Leave, Family and Medical Leave, and CT Paid Leave.
Retirement:
Retirement savings plan with employer contributions (after one year).
Basic Life Insurance:
Eligible employees are provided with a $20,000 life insurance benefit ( employer paid
after 60 days of employment).
Flexible schedules and time off:
Generous PTO providing eligible employees with paid time off for sick time, personal reasons, holidays and vacations; and hybrid working opportunities for eligible positions.
Wellness:
Staff retreats, employee wellness program and company‑hosted events.
Employee Assistance Program:
Free and strictly confidential, nationwide network of counselors.
Medicare Concierge Program:
Vista offers a free consultative program provided to all employees and retirees aged 60 and above.
Learning & Growth:
Access to internal and external learning & development opportunities. Career Path Program for volunteers and interns.
Voluntary Benefits:
Including cancer guardian, pet insurance and more.
Mileage Reimbursement:
For all eligible employees.
About Vista
Vista Life Innovations is a nonprofit, human services organization supporting individuals with disabilities throughout the various stages of life. Each member of the Vista community is supported as a person on their own journey toward greater self‑reliance, personal achievement, and independence.
Vista is a drug‑free, affirmative action/Equal Opportunity Employer.
#J-18808-Ljbffr
We offer full‑time, part‑time and per diem positions with
flexible work hours available .
We are seeking an
Executive Assistant
to the CEO to join the Vista team. This role manages executive communications, prioritizes inquiries, and responds on behalf of the CEO with professionalism, discretion, and sound judgment.
Reporting directly to the Chief Executive Officer (CEO), this
full‑time
position is based at our
Madison, CT
campus. The role requires exceptional organizational skills, strong technical proficiency, and the ability to anticipate needs in a fast‑paced, mission‑driven environment.
Responsibilities
Manage the CEO’s calendar, priorities, and scheduling with a high level of discretion and strategic awareness
Coordinate internal and external meetings, including preparation of agendas and briefing materials
Act as a gatekeeper by managing incoming requests and ensuring appropriate prioritization and follow‑up
Coordinate communications for executive leadership, serving as a link to external parties (vendors, community partners, donors, and other stakeholders)
Act as the primary liaison to the Board of Directors and Board Committees
Coordinate all board and committee meetings, including scheduling, logistics, and communications
Draft high‑level communications, reports, and presentations
Education and Experience Requirements
Bachelor’s degree preferred in Business Administration, Project Management, Communications or related field.
Minimum of 5–7 years of experience supporting a senior executive, preferably in a nonprofit or mission‑driven organization.
Demonstrated experience supporting a Board of Directors strongly preferred.
Exceptional technological proficiency, including advanced use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams/SharePoint), and Generative AI.
Strong interpersonal skills with the ability to interact effectively with senior leaders and board members.
Valid driver’s license and maintain an acceptable driving record as defined by Vista.
Salary
Up to $75,000 annually, commensurate with experience.
Benefits
Health:
Competitive health, dental and vision coverage for you and your family.
Family:
Various paid leaves for eligible employees: Bereavement Leave, Family and Medical Leave, and CT Paid Leave.
Retirement:
Retirement savings plan with employer contributions (after one year).
Basic Life Insurance:
Eligible employees are provided with a $20,000 life insurance benefit ( employer paid
after 60 days of employment).
Flexible schedules and time off:
Generous PTO providing eligible employees with paid time off for sick time, personal reasons, holidays and vacations; and hybrid working opportunities for eligible positions.
Wellness:
Staff retreats, employee wellness program and company‑hosted events.
Employee Assistance Program:
Free and strictly confidential, nationwide network of counselors.
Medicare Concierge Program:
Vista offers a free consultative program provided to all employees and retirees aged 60 and above.
Learning & Growth:
Access to internal and external learning & development opportunities. Career Path Program for volunteers and interns.
Voluntary Benefits:
Including cancer guardian, pet insurance and more.
Mileage Reimbursement:
For all eligible employees.
About Vista
Vista Life Innovations is a nonprofit, human services organization supporting individuals with disabilities throughout the various stages of life. Each member of the Vista community is supported as a person on their own journey toward greater self‑reliance, personal achievement, and independence.
Vista is a drug‑free, affirmative action/Equal Opportunity Employer.
#J-18808-Ljbffr