Research Proposal Manager, Research Office (College of Medicine-Phoenix)
Phase2 Technology, Phoenix, AZ, United States
Research Proposal Manager, Research Office (College of Medicine-Phoenix)
Posting Number: req25791
Department: COM Phx Campus Administration
Location: Greater Phoenix Area
Address: 475 N 5th Street, Phoenix, AZ 85004 USA
An exciting opportunity is available for a highly motivated Research Proposal Manager with pre‑award grant experience in the Research Office at the University of Arizona College of Medicine, Phoenix. Reporting to the Director of the Research Office, this position will work with faculty, staff, and administration to oversee the development, preparation, and submission of grant applications, and provide project coordination of extramural proposals from private, federal, and state sources. This includes collaborating with institutions on multi‑organizational proposals and routing complete proposal documents to Proposal Support Health Sciences in a timely manner so they can be routed through the UAR system and submitted on time. Work closely with faculty, staff, and administrators to understand university, state, federal, and sponsor policies and procedures as they apply to the proposal process. The successful candidate will have strong grant development and project management skills.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. For more information about working at the University of Arizona and relocation services, please visit the university website.
Duties & Responsibilities
Collaborate with Faculty, Proposal Support Health Sciences, and COM-P departments on pre‑award proposal submissions.
Serve as the primary coordinator for pre‑award reporting activities, collecting information from PIs, lead researchers, business offices, student trainees, and external stakeholders to ensure accuracy and completeness.
Ensure that all grant sections are compliant with funding agency requirements.
Partner with faculty to prepare proposal materials, including, but not limited to, bio sketches, project budgets, current and pending support, conflict of interest/commitment forms, and other required documents, ensuring alignment with institutional goals.
Work in close collaboration with faculty and staff to provide information to PSHS for UAR routing and submission.
Draft required college level documents such as F&A waivers, later proposal waivers, cost share commitments letters, letters of commitment/support.
Review pre‑award documents to ensure accuracy and compliance with Federal, State, sponsor, and University guidelines and policies.
Identify new and potential grant opportunities and ensure that the funding opportunities are provided to relevant faculty, trainees, and teams.
Assist with proofreading grant applications.
Create templates for non‑federal grant applications.
Proofread and update NIH and other sponsor required biosketches.
Develop, maintain, and communicate best practices and processes for the college related to pre‑award activities.
Post‑proposal assistance including re‑budgeting, coordinating response to sponsor requests for additional information, and submitting additional documents and/or revisions to the sponsor as needed.
Assist in providing training to faculty, staff, and administrators in partnership with central UA research offices.
Act as liaison with PSHS, Office of Research and Partnership, and provide policy and procedure interpretation and training to the COMPHX community.
Collaborate with sponsored program managers to track award progress, coordinate hand‑offs, and ensure seamless execution of program objectives.
Create and deliver reports as needed to track data related to grant activities.
Continually seek areas for process improvement to increase efficiency and effectiveness.
Knowledge, Skills & Abilities
Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
Ability to convey accurate, complete information and maintain strict confidentiality when required.
Proficient in Microsoft Office, Word, Excel, and PowerPoint.
Demonstrated professional and friendly demeanor interacting with diverse individuals.
Ability to interact with and assist the public in a professional, courteous, and service‑oriented manner.
Strength with analytical tasks.
Work well under compressed deadlines.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
Experience in UAccess systems: Research, Financial, Employee, and Analytics.
Knowledge of policies and requirements of various funding agencies (e.g. NIH, USDA).
Experience in the development of new grant applications.
Previous experience working in a higher education environment.
Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross‑functional teams.
Employment Details
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Research
Benefits Eligible: Yes – Full Benefits
Rate of Pay: $65,687 – $85,393
Compensation Type: salary at 1.0 full‑time equivalency (FTE)
Grade: 9
Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level: PC3
Job Family: Research Program Admin
Job Function: Research
Type of criminal background check required: Name‑based criminal background check (non‑security sensitive)
Additional Information
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
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Posting Number: req25791
Department: COM Phx Campus Administration
Location: Greater Phoenix Area
Address: 475 N 5th Street, Phoenix, AZ 85004 USA
An exciting opportunity is available for a highly motivated Research Proposal Manager with pre‑award grant experience in the Research Office at the University of Arizona College of Medicine, Phoenix. Reporting to the Director of the Research Office, this position will work with faculty, staff, and administration to oversee the development, preparation, and submission of grant applications, and provide project coordination of extramural proposals from private, federal, and state sources. This includes collaborating with institutions on multi‑organizational proposals and routing complete proposal documents to Proposal Support Health Sciences in a timely manner so they can be routed through the UAR system and submitted on time. Work closely with faculty, staff, and administrators to understand university, state, federal, and sponsor policies and procedures as they apply to the proposal process. The successful candidate will have strong grant development and project management skills.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. For more information about working at the University of Arizona and relocation services, please visit the university website.
Duties & Responsibilities
Collaborate with Faculty, Proposal Support Health Sciences, and COM-P departments on pre‑award proposal submissions.
Serve as the primary coordinator for pre‑award reporting activities, collecting information from PIs, lead researchers, business offices, student trainees, and external stakeholders to ensure accuracy and completeness.
Ensure that all grant sections are compliant with funding agency requirements.
Partner with faculty to prepare proposal materials, including, but not limited to, bio sketches, project budgets, current and pending support, conflict of interest/commitment forms, and other required documents, ensuring alignment with institutional goals.
Work in close collaboration with faculty and staff to provide information to PSHS for UAR routing and submission.
Draft required college level documents such as F&A waivers, later proposal waivers, cost share commitments letters, letters of commitment/support.
Review pre‑award documents to ensure accuracy and compliance with Federal, State, sponsor, and University guidelines and policies.
Identify new and potential grant opportunities and ensure that the funding opportunities are provided to relevant faculty, trainees, and teams.
Assist with proofreading grant applications.
Create templates for non‑federal grant applications.
Proofread and update NIH and other sponsor required biosketches.
Develop, maintain, and communicate best practices and processes for the college related to pre‑award activities.
Post‑proposal assistance including re‑budgeting, coordinating response to sponsor requests for additional information, and submitting additional documents and/or revisions to the sponsor as needed.
Assist in providing training to faculty, staff, and administrators in partnership with central UA research offices.
Act as liaison with PSHS, Office of Research and Partnership, and provide policy and procedure interpretation and training to the COMPHX community.
Collaborate with sponsored program managers to track award progress, coordinate hand‑offs, and ensure seamless execution of program objectives.
Create and deliver reports as needed to track data related to grant activities.
Continually seek areas for process improvement to increase efficiency and effectiveness.
Knowledge, Skills & Abilities
Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
Ability to convey accurate, complete information and maintain strict confidentiality when required.
Proficient in Microsoft Office, Word, Excel, and PowerPoint.
Demonstrated professional and friendly demeanor interacting with diverse individuals.
Ability to interact with and assist the public in a professional, courteous, and service‑oriented manner.
Strength with analytical tasks.
Work well under compressed deadlines.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
Experience in UAccess systems: Research, Financial, Employee, and Analytics.
Knowledge of policies and requirements of various funding agencies (e.g. NIH, USDA).
Experience in the development of new grant applications.
Previous experience working in a higher education environment.
Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross‑functional teams.
Employment Details
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Research
Benefits Eligible: Yes – Full Benefits
Rate of Pay: $65,687 – $85,393
Compensation Type: salary at 1.0 full‑time equivalency (FTE)
Grade: 9
Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level: PC3
Job Family: Research Program Admin
Job Function: Research
Type of criminal background check required: Name‑based criminal background check (non‑security sensitive)
Additional Information
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
#J-18808-Ljbffr