Office & Admin Specialist Sr
Minnesota Jobs, Saint Paul, MN, United States
Receptionist
Job Class: Office and Administrative Specialist Senior
Agency: Administrative Hearings
Job ID: 93725
Location: St. Paul
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Temporary, up to six (6) months
Who May Apply: Open to all qualified job seekers
Closing Date: 05/06/2026
Hiring Agency/Seniority Unit: Administrative Hearings/Administrative Hearings-AFSCME
Division/Unit: Court of Admin. Hearings/Security & Front Desk Services
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.23 - $30.09/hourly; $46,416 - $62,828/annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This is a full-time, temporary position lasting up to six (6) months.
This position is not telework eligible; applicants must report to CAH's St. Paul office five (5) days per week.
The Court of Administrative Hearings (CAH) is the largest of three Executive Branch Courts with over seventy full-time employees located in St. Paul and Duluth. CAH hears cases involving 200 unique areas of administrative law and serves as Minnesota's workers' compensation trial court. CAH renders justice through fair, timely, and impartial hearings and by providing high-quality dispute resolution services.
This position provides high-quality professional, pleasant, and courteous services to diverse CAH clientele, including both external and internal customers, via telephone and in-person. This position directly assists court clientele by providing information on proceedings pending before CAH. This position also supports access to CAH's secure courtroom area and provides limited onsite technical assistance in the courtrooms. This position's work involves managing the print queues and delivering mail and packages in an efficient manner to individual judges and/or staff to ensure documents are processed timely.
Job duties include but are not limited to:
Providing exceptional customer service and accurate responses to telephone and in-person inquiries.
Retrieving and processing office-wide mail.
Maintaining hearing and conference rooms.
Providing on-site technical assistance in courtrooms.
Maintaining office supplies.
Minimum Qualifications
Data entry skills sufficient to create database records and update entries in a timely manner.
Customer service skills sufficient to respectfully engage with clients, coworkers, and customers while handling difficult or complex problems and resolving escalated complaints or disputes.
Data entry skills sufficient to receive and review source documents, compare documents to database information, and edit documents.
Skilled in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
Preferred Qualifications
Receptionist experience.
Knowledge of Microsoft Word and Excel, and C-Track case management system.
Ability to quickly learn new software.
Strong organizational and planning skills to meet timelines with limited supervision.
High level of initiative, effort, and commitment to completing assignments efficiently.
Physical Requirements
Ability to work in a seated or standing position for extended periods of time.
Move and/or transport items weighing up to 20 pounds on a regular basis.
Additional Requirements
It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:
SEMA4 Records Check (applies to current and past state employees only)
Criminal History Check
Employment Reference Check
Court Records Check
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
Job Class: Office and Administrative Specialist Senior
Agency: Administrative Hearings
Job ID: 93725
Location: St. Paul
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Temporary, up to six (6) months
Who May Apply: Open to all qualified job seekers
Closing Date: 05/06/2026
Hiring Agency/Seniority Unit: Administrative Hearings/Administrative Hearings-AFSCME
Division/Unit: Court of Admin. Hearings/Security & Front Desk Services
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.23 - $30.09/hourly; $46,416 - $62,828/annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This is a full-time, temporary position lasting up to six (6) months.
This position is not telework eligible; applicants must report to CAH's St. Paul office five (5) days per week.
The Court of Administrative Hearings (CAH) is the largest of three Executive Branch Courts with over seventy full-time employees located in St. Paul and Duluth. CAH hears cases involving 200 unique areas of administrative law and serves as Minnesota's workers' compensation trial court. CAH renders justice through fair, timely, and impartial hearings and by providing high-quality dispute resolution services.
This position provides high-quality professional, pleasant, and courteous services to diverse CAH clientele, including both external and internal customers, via telephone and in-person. This position directly assists court clientele by providing information on proceedings pending before CAH. This position also supports access to CAH's secure courtroom area and provides limited onsite technical assistance in the courtrooms. This position's work involves managing the print queues and delivering mail and packages in an efficient manner to individual judges and/or staff to ensure documents are processed timely.
Job duties include but are not limited to:
Providing exceptional customer service and accurate responses to telephone and in-person inquiries.
Retrieving and processing office-wide mail.
Maintaining hearing and conference rooms.
Providing on-site technical assistance in courtrooms.
Maintaining office supplies.
Minimum Qualifications
Data entry skills sufficient to create database records and update entries in a timely manner.
Customer service skills sufficient to respectfully engage with clients, coworkers, and customers while handling difficult or complex problems and resolving escalated complaints or disputes.
Data entry skills sufficient to receive and review source documents, compare documents to database information, and edit documents.
Skilled in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
Preferred Qualifications
Receptionist experience.
Knowledge of Microsoft Word and Excel, and C-Track case management system.
Ability to quickly learn new software.
Strong organizational and planning skills to meet timelines with limited supervision.
High level of initiative, effort, and commitment to completing assignments efficiently.
Physical Requirements
Ability to work in a seated or standing position for extended periods of time.
Move and/or transport items weighing up to 20 pounds on a regular basis.
Additional Requirements
It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:
SEMA4 Records Check (applies to current and past state employees only)
Criminal History Check
Employment Reference Check
Court Records Check
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.