Executive Assistant/Office Manager (EA/OM) - Navy Yard, Washingt
Clearance Jobs, Washington, District Of Columbia, United States
Executive Assistant/Office Manager
Serco has a wonderful opportunity for you! This position will be on a dynamic team, supporting Team Submarine. Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors. Serco-NA is seeking a motivated individual to provide programmatic support to one of our Team Submarine customers. This position is contingent upon your ability to maintain an active U.S. Department of War (DoW) Secret security clearance.
As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the U.S. Navy's Next Generation Attack Submarine Program Office (PMS351) at the Washington Navy Yard in Washington, DC! Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors. Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines. PMS351 is the acquisition program office for the design and development of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy's future class of nuclear attack submarines.
The EA/OM will support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly. You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. You will manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers.
If your desire is to make a difference developing the future of the US Navy Submarine force, this position is ideal. This position will be onsite at the Washington Navy Yard. In this role, you will:
Report to and provide counsel for a Navy executive/senior level manager O-6/GS-15.
Oversee and manage the daily functional operation of a complex NAVSEA program organization.
Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel. Be familiar with a variety of the program office's technical efforts, internal practices and procedures, and both internal and external stakeholders. You will apply a professionally accumulated body of knowledge to develop and oversee tasks and projects.
Facilitate development, implementation, and revision of work procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
Rely on experience and judgment to plan and accomplish goals. Execute work with minimal supervision by your principal. A significant degree of creativity and latitude is required.
Ensure compliance of program office personnel with established program office standards.
Office Management. Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
Document Preparation. Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.
Meeting Coordination. Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.
Travel and Expense Management. Arrange travel logistics and process travel expense reports, ensuring adherence to company policies and procedures.
Communication Support. Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.
Project Assistance. Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.
Record Keeping. Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.
Supply Management. Manage office supplies inventory, ensuring the availability of necessary materials and placing orders as needed.
To be successful in this role, you will have:
An active DoW Secret security clearance.
A Bachelor's Degree or experience in lieu of degree.
5+ years' experience in a government or defense-related environment.
2+ years of supervisory experience in an office setting.
An excellent written and oral communications skills.
Strong organizational, communication, and multitasking skills with the ability to prioritize tasks and work under deadlines.
The ability to work independently, make independent decisions, and be part of a cohesive team.
To be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and Microsoft SharePoint, and general technical proficiency.
The ability to interact with senior management on complex technical issues.
The ability to work both in a team environment and independently, and often under short, multiple deadlines.
The ability to be a team player, work well with others and contribute positively to work/team environment while continually seeking ways to enhance contribution to the team. Have a strong customer support mindset.
To report to work at the Navy Yard 5 days a week except for government holidays is expected with occasional exceptions.
Additional desired experience and skills:
Experience working in submarine community as a senior enlisted, such as a Senior or Master Chief.
Experience as an executive assistant preferably supporting an SES or flag officer within the NAVSEA front office environment.
Active NMCI/Flankspeed account and CAC (Common Access Card) are a plus.
Work experience in the Navy and specifically within Team Submarine or submarines in general.
Experience with the Defense Travel System (DTS).
Experience managing Visit Access Requests (VAR) using the Defense Information System for Security (DISS).
Experience managing SAAR/account requests in Enterprise Data Warehouse (EDW) for Flankspeed, NMCI, NNPI, and SIPR accounts.
Desired knowledge of DoD policies, NAVSEASYSCOM/Team Submarine policies and procedures.
10 or more years of experience with Navy acquisition and Submarine Programs.
Experience leading a project and interfacing with an end item customer.
Knowledge of Program Management, including the acquisition process, the budgeting process and Navy program execution.
Active-Duty Experience in the submarine or yeoman service preferred.
Recent experience in Team Submarine would be ideal.
Experience in supporting Navy or DoD-related programs is a plus.
Familiarity with government contracting processes.
Knowledge of document management systems.
Serco has a wonderful opportunity for you! This position will be on a dynamic team, supporting Team Submarine. Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors. Serco-NA is seeking a motivated individual to provide programmatic support to one of our Team Submarine customers. This position is contingent upon your ability to maintain an active U.S. Department of War (DoW) Secret security clearance.
As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the U.S. Navy's Next Generation Attack Submarine Program Office (PMS351) at the Washington Navy Yard in Washington, DC! Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors. Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines. PMS351 is the acquisition program office for the design and development of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy's future class of nuclear attack submarines.
The EA/OM will support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly. You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. You will manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers.
If your desire is to make a difference developing the future of the US Navy Submarine force, this position is ideal. This position will be onsite at the Washington Navy Yard. In this role, you will:
Report to and provide counsel for a Navy executive/senior level manager O-6/GS-15.
Oversee and manage the daily functional operation of a complex NAVSEA program organization.
Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel. Be familiar with a variety of the program office's technical efforts, internal practices and procedures, and both internal and external stakeholders. You will apply a professionally accumulated body of knowledge to develop and oversee tasks and projects.
Facilitate development, implementation, and revision of work procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
Rely on experience and judgment to plan and accomplish goals. Execute work with minimal supervision by your principal. A significant degree of creativity and latitude is required.
Ensure compliance of program office personnel with established program office standards.
Office Management. Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
Document Preparation. Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.
Meeting Coordination. Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.
Travel and Expense Management. Arrange travel logistics and process travel expense reports, ensuring adherence to company policies and procedures.
Communication Support. Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.
Project Assistance. Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.
Record Keeping. Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.
Supply Management. Manage office supplies inventory, ensuring the availability of necessary materials and placing orders as needed.
To be successful in this role, you will have:
An active DoW Secret security clearance.
A Bachelor's Degree or experience in lieu of degree.
5+ years' experience in a government or defense-related environment.
2+ years of supervisory experience in an office setting.
An excellent written and oral communications skills.
Strong organizational, communication, and multitasking skills with the ability to prioritize tasks and work under deadlines.
The ability to work independently, make independent decisions, and be part of a cohesive team.
To be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and Microsoft SharePoint, and general technical proficiency.
The ability to interact with senior management on complex technical issues.
The ability to work both in a team environment and independently, and often under short, multiple deadlines.
The ability to be a team player, work well with others and contribute positively to work/team environment while continually seeking ways to enhance contribution to the team. Have a strong customer support mindset.
To report to work at the Navy Yard 5 days a week except for government holidays is expected with occasional exceptions.
Additional desired experience and skills:
Experience working in submarine community as a senior enlisted, such as a Senior or Master Chief.
Experience as an executive assistant preferably supporting an SES or flag officer within the NAVSEA front office environment.
Active NMCI/Flankspeed account and CAC (Common Access Card) are a plus.
Work experience in the Navy and specifically within Team Submarine or submarines in general.
Experience with the Defense Travel System (DTS).
Experience managing Visit Access Requests (VAR) using the Defense Information System for Security (DISS).
Experience managing SAAR/account requests in Enterprise Data Warehouse (EDW) for Flankspeed, NMCI, NNPI, and SIPR accounts.
Desired knowledge of DoD policies, NAVSEASYSCOM/Team Submarine policies and procedures.
10 or more years of experience with Navy acquisition and Submarine Programs.
Experience leading a project and interfacing with an end item customer.
Knowledge of Program Management, including the acquisition process, the budgeting process and Navy program execution.
Active-Duty Experience in the submarine or yeoman service preferred.
Recent experience in Team Submarine would be ideal.
Experience in supporting Navy or DoD-related programs is a plus.
Familiarity with government contracting processes.
Knowledge of document management systems.