Administrative Assistant
Kelly, Wilmington, DE, United States
Administrative Assistant
Location: Wilmington, DE | Schedule: Full-Time, 40 Hours/Week
About the Role Kelly is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key Responsibilities
Procurement & Financial Administration Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Qualifications
Associate's or Bachelor's degree, or equivalent professional work experience
2+ years of administrative, office coordination, or operations support experience in a corporate environment
Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
Hands-on experience with vendor management and payment systems
Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Experience with CRM platforms such as Salesforce is a plus
Required Skills
Organizational Excellence
Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
Financial Acumen
Comfortable handling budget tracking, invoice coordination, and procurement workflows
Systems Proficiency
Quick to learn and navigate internal enterprise systems and digital tools
Communication
Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
Discretion & Professionalism
Able to handle sensitive business and personnel information with confidentiality
Problem-Solving
Self-starter who can identify gaps and take initiative to resolve issues independently
Cross-Functional Collaboration
Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
Location: Wilmington, DE | Schedule: Full-Time, 40 Hours/Week
About the Role Kelly is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key Responsibilities
Procurement & Financial Administration Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Qualifications
Associate's or Bachelor's degree, or equivalent professional work experience
2+ years of administrative, office coordination, or operations support experience in a corporate environment
Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
Hands-on experience with vendor management and payment systems
Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Experience with CRM platforms such as Salesforce is a plus
Required Skills
Organizational Excellence
Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
Financial Acumen
Comfortable handling budget tracking, invoice coordination, and procurement workflows
Systems Proficiency
Quick to learn and navigate internal enterprise systems and digital tools
Communication
Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
Discretion & Professionalism
Able to handle sensitive business and personnel information with confidentiality
Problem-Solving
Self-starter who can identify gaps and take initiative to resolve issues independently
Cross-Functional Collaboration
Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations