Billing Assistant
DSV, Itasca, IL, United States
Billing Assistant
Location: Itasca, Nearest Major Market: Chicago
DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.
Duties and Responsibilities:
Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
Stay updated with industry regulations and best practices related to import/export billing and invoicing
Educational background / Work experience:
Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations
Skills & Competencies:
Strong attention to detail and accuracy
Excellent organizational and time management skills
Proficiency in data entry and numerical calculations
Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
Knowledge of import/export processes, documentation requirements, and related regulations
Basic understanding of accounting principles and practices
Excellent communication and interpersonal skills to interact with internal teams and external customers
Ability to work effectively in a fast-paced and deadline-driven environment
Preferred Qualifications:
Associate's degree or certification in Accounting, Finance, or a related field
Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
Knowledge of customs regulations and import/export compliance
Familiarity with transportation management systems (TMS) or other logistics software related to billing/invoicing
Language skills: Fluent in English (oral and written)
Computer Literacy: Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com.
Location: Itasca, Nearest Major Market: Chicago
DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.
Duties and Responsibilities:
Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
Stay updated with industry regulations and best practices related to import/export billing and invoicing
Educational background / Work experience:
Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations
Skills & Competencies:
Strong attention to detail and accuracy
Excellent organizational and time management skills
Proficiency in data entry and numerical calculations
Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
Knowledge of import/export processes, documentation requirements, and related regulations
Basic understanding of accounting principles and practices
Excellent communication and interpersonal skills to interact with internal teams and external customers
Ability to work effectively in a fast-paced and deadline-driven environment
Preferred Qualifications:
Associate's degree or certification in Accounting, Finance, or a related field
Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
Knowledge of customs regulations and import/export compliance
Familiarity with transportation management systems (TMS) or other logistics software related to billing/invoicing
Language skills: Fluent in English (oral and written)
Computer Literacy: Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com.