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Pirate Staffing, Santa Clarita, CA, United States
Administrative Assistant
Provide organized, accurate, and efficient administrative support, ensuring smooth daily office operations and assisting internal teams with essential clerical tasks. Office Support: Greet visitors and employees, answer phone calls and emails, and provide general assistance to ensure a professional and welcoming office environment. Document Management: Prepare, edit, and file documents; maintain digital and physical records; and ensure all information is stored securely and accurately. Scheduling & Coordination: Manage calendars, schedule meetings, book conference rooms, and coordinate appointments to support efficient workflow for staff and management. Data Entry: Accurately input, update, and verify data in company systems; maintain logs, spreadsheets, and databases as needed. Administrative Tasks: Handle mail distribution, order office supplies, maintain inventory, and ensure workspaces, printers, and common areas remain organized. Communication Support: Draft emails, memos, reports, and other communications; relay information clearly between departments and external contacts. Team Collaboration: Work closely with managers and team members to assist with projects, event planning, and day-to-day operational needs. Policy Compliance: Follow company procedures for document handling, confidentiality, office management, and communication standards; maintain professionalism at all times.
Experience: Previous administrative, office support, or clerical experience preferred. Technical proficiency: Comfortable using computers, office software, scheduling tools, and basic data systems. Customer focus: Professional, friendly demeanor with strong communication and interpersonal skills. Organization: Strong attention to detail with excellent time-management skills. Problem-solving: Able to handle unexpected tasks and resolve issues efficiently. Reliability: Dependable, punctual, and able to manage multiple responsibilities. Physical stamina: Able to sit or stand for extended periods and perform light office tasks.
Job Type: Full time Expected Hours: 2040 per week Pay Rate: ($20.00/hr) Pay Range: $16.50
$85.00 per hour Varies by experience
Provide organized, accurate, and efficient administrative support, ensuring smooth daily office operations and assisting internal teams with essential clerical tasks. Office Support: Greet visitors and employees, answer phone calls and emails, and provide general assistance to ensure a professional and welcoming office environment. Document Management: Prepare, edit, and file documents; maintain digital and physical records; and ensure all information is stored securely and accurately. Scheduling & Coordination: Manage calendars, schedule meetings, book conference rooms, and coordinate appointments to support efficient workflow for staff and management. Data Entry: Accurately input, update, and verify data in company systems; maintain logs, spreadsheets, and databases as needed. Administrative Tasks: Handle mail distribution, order office supplies, maintain inventory, and ensure workspaces, printers, and common areas remain organized. Communication Support: Draft emails, memos, reports, and other communications; relay information clearly between departments and external contacts. Team Collaboration: Work closely with managers and team members to assist with projects, event planning, and day-to-day operational needs. Policy Compliance: Follow company procedures for document handling, confidentiality, office management, and communication standards; maintain professionalism at all times.
Experience: Previous administrative, office support, or clerical experience preferred. Technical proficiency: Comfortable using computers, office software, scheduling tools, and basic data systems. Customer focus: Professional, friendly demeanor with strong communication and interpersonal skills. Organization: Strong attention to detail with excellent time-management skills. Problem-solving: Able to handle unexpected tasks and resolve issues efficiently. Reliability: Dependable, punctual, and able to manage multiple responsibilities. Physical stamina: Able to sit or stand for extended periods and perform light office tasks.
Job Type: Full time Expected Hours: 2040 per week Pay Rate: ($20.00/hr) Pay Range: $16.50
$85.00 per hour Varies by experience