Executive Assistant & Office Administrator
47G: Aerospace & Defense, Salt Lake City, UT, United States
Location : Salt Lake City, Utah
Position
Type : Full-time
Compensation : Commensurate with experience
About 47G
47G is Utah’s aerospace, defense, and cyber ecosystem accelerator - a mission-driven nonprofit advancing innovation, workforce development, and industry growth. As the state’s leading industry association, we foster collaboration, champion our members’ interests, and connect stakeholders across sectors. Through high-impact initiatives and events, including our flagship Zero Gravity Conference. We elevate leaders, strengthen the ecosystem, and drive the future of national security and technological advancement.
Position Summary
As the Executive Assistant to the CEO of 47G, you will be the executive’s right hand, anticipating needs, smoothing logistics, driving operational follow-through, and ensuring that the executive’s office and the Board’s interface run like a well-oiled machine. You’re comfortable operating across operations, senior leadership support, board governance, and finance-adjacent tasks.
Responsibilities
Manage the CEO’s calendar proactively - scheduling, rescheduling, prioritizing conflicting demands.
Coordinate meetings with the Executive team, Board of Directors, external stakeholders and internal partners.
Prepare agendas for internal leader meetings, weekly team meetings, and board meetings.
Take meeting minutes at executive team meetings and board meetings; track action items, owners, deadlines and follow-up.
Ensure all meeting logistics (conference rooms, video-conferencing links, room setup, catering if required) are handled seamlessly.
Serve as gatekeeper and first line of support for CEO’s time and commitments.
2. Travel & Expense Management:
Arrange all executive travel: flight, hotel, itineraries, meeting logistics, domestic & international as needed. Experience with Visa applications, a plus.
Manage travel for the CEO & team (as requested) and track individual travel itineraries.
Process expense reimbursements for CEO, ensuring compliance with policies; track and report travel expenditures.
3. Board of Directors / Board Secretary Responsibilities:
Serve as Board Secretary for 47G’s Board of Directors: attend board meetings, prepare board packets, take detailed minutes, record decisions, track follow-ups and governance items.
Maintain board records, historical actions, board member directory, term dates, committee assignments, and ensure corporate compliance with governance policies.
Support governance calendar (e.g., board meetings, committee meetings, board member onboarding/offboarding, conflicts of interest disclosures, board binder maintenance).
4. Office & Administrative Operations
Track and reorder office supplies, distribute mail and packages
Maintain and update corporate presentations for the CEO (board-level decks, investor/partner presentations, internal leadership slides)ensuring format and brand consistency.
Run miscellaneous errands for CEO and, as needed, for the team (e.g., pick-up/drop-off for special events, meeting deliveries, courier tasks, etc.).
Place weekly orders for lunch and groceries for the broader team
5. Other Responsibilities
Anticipate needs: proactively alert CEO to upcoming deadlines or conflicts.
Maintain discretion and confidentiality at all times given exposure to sensitive executive, board and financial information.
Support special projects or tasks related to organizational initiatives.
Qualifications
Bachelor’s degree in business, communications, or a related field or equivalent combination of both education and experience
Minimum 5 years of experience supporting C-suite executives (ideally CEO / President role)
Strong experience in calendar management, travel logistics, meeting preparation, minute-taking, board support.
Comfortable managing multiple priorities in a dynamic, fast-paced environment.
Proactive mindset: you anticipate needs rather than wait to be told.
Strong organizational and time management skills with a detail orientated mindset
Excellent communication and interpersonal skills.
Demonstrated discretion, confidentiality and professional judgement.
Proficiency with Google Workspace; familiarity with tools like Luma, Mailchimp, or CRM systems a plus
Must be available to work occasional evening events and light travel
Ability to sit or stand for extended periods and perform physical event-related tasks
Occasional ability to lift or move event materials (up to 25 lbs)
Comprehensive Health Coverage including Medical, Dental, Vision and Supplemental Insurance
401(k) Retirement Plan with generous employer contribution
14 federal holidays per year
Unlimited paid time off
Paid Maternity & Paternity leave
Tuition Reimbursement
Opportunities for professional development and growth
A supportive and mission-driven work environment
Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.
How to Apply
Interested candidates are encouraged to
submit their resumes to contact@47g.org
47G is an equal opportunity employer. We welcome applicants from all backgrounds and experiences to apply.
Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.
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Position
Type : Full-time
Compensation : Commensurate with experience
About 47G
47G is Utah’s aerospace, defense, and cyber ecosystem accelerator - a mission-driven nonprofit advancing innovation, workforce development, and industry growth. As the state’s leading industry association, we foster collaboration, champion our members’ interests, and connect stakeholders across sectors. Through high-impact initiatives and events, including our flagship Zero Gravity Conference. We elevate leaders, strengthen the ecosystem, and drive the future of national security and technological advancement.
Position Summary
As the Executive Assistant to the CEO of 47G, you will be the executive’s right hand, anticipating needs, smoothing logistics, driving operational follow-through, and ensuring that the executive’s office and the Board’s interface run like a well-oiled machine. You’re comfortable operating across operations, senior leadership support, board governance, and finance-adjacent tasks.
Responsibilities
Manage the CEO’s calendar proactively - scheduling, rescheduling, prioritizing conflicting demands.
Coordinate meetings with the Executive team, Board of Directors, external stakeholders and internal partners.
Prepare agendas for internal leader meetings, weekly team meetings, and board meetings.
Take meeting minutes at executive team meetings and board meetings; track action items, owners, deadlines and follow-up.
Ensure all meeting logistics (conference rooms, video-conferencing links, room setup, catering if required) are handled seamlessly.
Serve as gatekeeper and first line of support for CEO’s time and commitments.
2. Travel & Expense Management:
Arrange all executive travel: flight, hotel, itineraries, meeting logistics, domestic & international as needed. Experience with Visa applications, a plus.
Manage travel for the CEO & team (as requested) and track individual travel itineraries.
Process expense reimbursements for CEO, ensuring compliance with policies; track and report travel expenditures.
3. Board of Directors / Board Secretary Responsibilities:
Serve as Board Secretary for 47G’s Board of Directors: attend board meetings, prepare board packets, take detailed minutes, record decisions, track follow-ups and governance items.
Maintain board records, historical actions, board member directory, term dates, committee assignments, and ensure corporate compliance with governance policies.
Support governance calendar (e.g., board meetings, committee meetings, board member onboarding/offboarding, conflicts of interest disclosures, board binder maintenance).
4. Office & Administrative Operations
Track and reorder office supplies, distribute mail and packages
Maintain and update corporate presentations for the CEO (board-level decks, investor/partner presentations, internal leadership slides)ensuring format and brand consistency.
Run miscellaneous errands for CEO and, as needed, for the team (e.g., pick-up/drop-off for special events, meeting deliveries, courier tasks, etc.).
Place weekly orders for lunch and groceries for the broader team
5. Other Responsibilities
Anticipate needs: proactively alert CEO to upcoming deadlines or conflicts.
Maintain discretion and confidentiality at all times given exposure to sensitive executive, board and financial information.
Support special projects or tasks related to organizational initiatives.
Qualifications
Bachelor’s degree in business, communications, or a related field or equivalent combination of both education and experience
Minimum 5 years of experience supporting C-suite executives (ideally CEO / President role)
Strong experience in calendar management, travel logistics, meeting preparation, minute-taking, board support.
Comfortable managing multiple priorities in a dynamic, fast-paced environment.
Proactive mindset: you anticipate needs rather than wait to be told.
Strong organizational and time management skills with a detail orientated mindset
Excellent communication and interpersonal skills.
Demonstrated discretion, confidentiality and professional judgement.
Proficiency with Google Workspace; familiarity with tools like Luma, Mailchimp, or CRM systems a plus
Must be available to work occasional evening events and light travel
Ability to sit or stand for extended periods and perform physical event-related tasks
Occasional ability to lift or move event materials (up to 25 lbs)
Comprehensive Health Coverage including Medical, Dental, Vision and Supplemental Insurance
401(k) Retirement Plan with generous employer contribution
14 federal holidays per year
Unlimited paid time off
Paid Maternity & Paternity leave
Tuition Reimbursement
Opportunities for professional development and growth
A supportive and mission-driven work environment
Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.
How to Apply
Interested candidates are encouraged to
submit their resumes to contact@47g.org
47G is an equal opportunity employer. We welcome applicants from all backgrounds and experiences to apply.
Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.
#J-18808-Ljbffr