Executive Assistant
Pilot Flying J, Knoxville, TN, United States
Overview
The purpose of this job is to provide comprehensive, professional and proactive administrative support for Pilot Flying J executive leadership, exercising confidentiality, tact and diplomacy.
Essential Job Functions
Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members; complete and reconcile expense reports and process invoices.
Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management.
Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes.
Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes. Provide administrative support for emergencies during off hours, including weekends.
Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed. Coordinate and plan on- and off-site events, board meetings and other company-related functions.
Qualifications
Knowledge and Experience
Education Required: High School Diploma or Equivalent
Experience Required: At least 3 Years\' Experience
Specialized Knowledge
Intermediate Microsoft Office skills required; advanced skills preferred
Experience working on projects from inception to completion
Experience using electronic calendars to schedule appointments, meetings, and other functions
Additional Information
Nation-wide Medical Plan/Dental/Vision
401(k) Flexible Spending Accounts
Adoption Assistance
Tuition Reimbursement
Weekly Pay
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The purpose of this job is to provide comprehensive, professional and proactive administrative support for Pilot Flying J executive leadership, exercising confidentiality, tact and diplomacy.
Essential Job Functions
Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members; complete and reconcile expense reports and process invoices.
Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management.
Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes.
Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes. Provide administrative support for emergencies during off hours, including weekends.
Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed. Coordinate and plan on- and off-site events, board meetings and other company-related functions.
Qualifications
Knowledge and Experience
Education Required: High School Diploma or Equivalent
Experience Required: At least 3 Years\' Experience
Specialized Knowledge
Intermediate Microsoft Office skills required; advanced skills preferred
Experience working on projects from inception to completion
Experience using electronic calendars to schedule appointments, meetings, and other functions
Additional Information
Nation-wide Medical Plan/Dental/Vision
401(k) Flexible Spending Accounts
Adoption Assistance
Tuition Reimbursement
Weekly Pay
#J-18808-Ljbffr