Executive Administration - Contracts Jobs
ClearanceJobs, Palm Bay, FL, United States
Executive Administration - Contracts
L3Harris Technologies is seeking an experienced Executive Administrator to support the Vice President, Contracts for Space and Mission Systems. The ideal candidate will excel in complexity, anticipate needs, and operate with discretion, urgency, and precision, while being a collaborative partner.
Essential Functions
Executive Support:
Optimize complex calendars, proactively resolving conflicts and discerning executive priorities with sound judgment
Coordinate sophisticated travel arrangements, including international itineraries that may require visa processing and security protocols
Prepare comprehensive meeting materials, agendas, and briefing documents
Process expense reports with accuracy and timeliness
Project Coordination & Execution:
Track action items and deliverables across multiple initiatives
Support cross-functional alignment on key projects and deadlines
Coordinate events, meetings, and strategic planning sessions
Proactively identify potential roadblocks and escalate appropriately
Cross-Functional Partnership:
Collaborate with a team of executive administrators across the organization to ensure seamless support
Coordinate across multiple business segments and functional areas
Build and maintain a network across the organization
Organizational Intelligence:
Maintain awareness of organizational changes, priorities, and strategic initiatives
Support communication plans to ensure team alignment and information flow
Serve as a trusted resource for organizational knowledge and navigation
Anticipate downstream impacts of decisions and proactively address them
Operational Excellence:
Support general office operations including supply ordering and administrative coverage
Contribute to continuous improvement of administrative processes and systems
Qualifications
Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related experience. 5+ years supporting C-suite or VP-level executives in a corporate environment. Ability to obtain and maintain a DoD Secret clearance. Preferred additional skills include a Bachelor's degree, advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint), experience in aerospace, defense, or government contracting environments, familiarity with contract lifecycle, procurement processes, or program management, experience in fast-paced, matrixed organizations, exceptional communication and organizational skills with meticulous attention to detail, ability to exercise discretion, maintain confidentiality, and handle sensitive information, professional presence and confidence to interact effectively across all organizational levels, self-directed work style with the ability to prioritize and deliver against deadlines with minimal supervision, demonstrated experience arranging complex international travel with optimized itineraries, track record of implementing process improvements that increased executive effectiveness.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions. L3Harris Technologies is an E-Verify Employer.
L3Harris Technologies is seeking an experienced Executive Administrator to support the Vice President, Contracts for Space and Mission Systems. The ideal candidate will excel in complexity, anticipate needs, and operate with discretion, urgency, and precision, while being a collaborative partner.
Essential Functions
Executive Support:
Optimize complex calendars, proactively resolving conflicts and discerning executive priorities with sound judgment
Coordinate sophisticated travel arrangements, including international itineraries that may require visa processing and security protocols
Prepare comprehensive meeting materials, agendas, and briefing documents
Process expense reports with accuracy and timeliness
Project Coordination & Execution:
Track action items and deliverables across multiple initiatives
Support cross-functional alignment on key projects and deadlines
Coordinate events, meetings, and strategic planning sessions
Proactively identify potential roadblocks and escalate appropriately
Cross-Functional Partnership:
Collaborate with a team of executive administrators across the organization to ensure seamless support
Coordinate across multiple business segments and functional areas
Build and maintain a network across the organization
Organizational Intelligence:
Maintain awareness of organizational changes, priorities, and strategic initiatives
Support communication plans to ensure team alignment and information flow
Serve as a trusted resource for organizational knowledge and navigation
Anticipate downstream impacts of decisions and proactively address them
Operational Excellence:
Support general office operations including supply ordering and administrative coverage
Contribute to continuous improvement of administrative processes and systems
Qualifications
Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related experience. 5+ years supporting C-suite or VP-level executives in a corporate environment. Ability to obtain and maintain a DoD Secret clearance. Preferred additional skills include a Bachelor's degree, advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint), experience in aerospace, defense, or government contracting environments, familiarity with contract lifecycle, procurement processes, or program management, experience in fast-paced, matrixed organizations, exceptional communication and organizational skills with meticulous attention to detail, ability to exercise discretion, maintain confidentiality, and handle sensitive information, professional presence and confidence to interact effectively across all organizational levels, self-directed work style with the ability to prioritize and deliver against deadlines with minimal supervision, demonstrated experience arranging complex international travel with optimized itineraries, track record of implementing process improvements that increased executive effectiveness.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions. L3Harris Technologies is an E-Verify Employer.