Executive Assistant
Munchkin, Los Angeles, CA, United States
Responsibilities
Provide high-level administrative support to the Chief Brand Officer and VP, Digital Growth with a strong focus on complex calendar management, including frequent rescheduling and proactive prioritization across competing demands.
Manage day‑to‑day executive schedules, ensuring alignment with business priorities, resolving conflicts in real time, and providing timely support to keep leaders on track.
Serve as gatekeeper of executive leaders' priorities, managing executive time, access, and inbound requests to ensure focus on the highest‑priority business needs.
Coordinate domestic and international travel, including detailed itineraries and logistics.
Plan and coordinate team events, offsites, and executive‑level retreats, including logistics, vendor coordination, and budgeting.
Manage executive and department meetings, including preparation of agendas and materials.
Serve as central point of coordination across Brand Design, Marketing, and cross‑functional teams to streamline communication and execution.
Manage department budget, including monitoring spend, tracking against approved budgets, and providing regular updates to leadership to ensure the department remains within budget.
Provide administrative support for department budget including coding and submitting invoices to Accounting, ensuring proper allocation and timely processing.
Create and reconcile expense reports, ensuring accuracy and compliance prior to submission and approval.
File and organize departmental documentation, including contracts, NDAs, and other operational materials.
Maintain vendor and department contact lists and communications.
Provide general support for external partners, visitors, and inquiries.
Other duties may be assigned.
Qualifications
Bachelor’s degree from an accredited four‑year college or university.
6–10 years of executive assistant experience supporting executives.
Proven experience supporting multiple executives simultaneously in a fast‑paced environment.
Experience in a creative, marketing, or brand‑driven organization strongly preferred.
Exceptional organizational skills with strong attention to detail.
Strong communication and interpersonal skills.
Ability to manage competing priorities with urgency and discretion.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Benefits
As a Great Place to Work Certified™ company, we offer a comprehensive benefits package that includes medical, vision, dental, prescription drug coverage, life insurance, wellness benefits, and a generous employer‑matched 401(k) plan. We also provide Paid Childcare Leave and support employee development and growth. Hybrid work schedule: office on Monday, Wednesday, Thursday; remote on Tuesday and Friday. Annual weeklong global office closures provide time to recharge.
Salary range: $85,000 – $100,000. This role is a temporary assignment with the possibility of full‑time employment.
EEO Statement
Munchkin welcomes and values what makes everyone unique. We’re proud to be an equal opportunity and affirmative action employer. All hires for our team are based on qualifications, merit, and business needs. We recruit, employ, train, and promote regardless of race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic, or any other protected status.
#J-18808-Ljbffr
Provide high-level administrative support to the Chief Brand Officer and VP, Digital Growth with a strong focus on complex calendar management, including frequent rescheduling and proactive prioritization across competing demands.
Manage day‑to‑day executive schedules, ensuring alignment with business priorities, resolving conflicts in real time, and providing timely support to keep leaders on track.
Serve as gatekeeper of executive leaders' priorities, managing executive time, access, and inbound requests to ensure focus on the highest‑priority business needs.
Coordinate domestic and international travel, including detailed itineraries and logistics.
Plan and coordinate team events, offsites, and executive‑level retreats, including logistics, vendor coordination, and budgeting.
Manage executive and department meetings, including preparation of agendas and materials.
Serve as central point of coordination across Brand Design, Marketing, and cross‑functional teams to streamline communication and execution.
Manage department budget, including monitoring spend, tracking against approved budgets, and providing regular updates to leadership to ensure the department remains within budget.
Provide administrative support for department budget including coding and submitting invoices to Accounting, ensuring proper allocation and timely processing.
Create and reconcile expense reports, ensuring accuracy and compliance prior to submission and approval.
File and organize departmental documentation, including contracts, NDAs, and other operational materials.
Maintain vendor and department contact lists and communications.
Provide general support for external partners, visitors, and inquiries.
Other duties may be assigned.
Qualifications
Bachelor’s degree from an accredited four‑year college or university.
6–10 years of executive assistant experience supporting executives.
Proven experience supporting multiple executives simultaneously in a fast‑paced environment.
Experience in a creative, marketing, or brand‑driven organization strongly preferred.
Exceptional organizational skills with strong attention to detail.
Strong communication and interpersonal skills.
Ability to manage competing priorities with urgency and discretion.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Benefits
As a Great Place to Work Certified™ company, we offer a comprehensive benefits package that includes medical, vision, dental, prescription drug coverage, life insurance, wellness benefits, and a generous employer‑matched 401(k) plan. We also provide Paid Childcare Leave and support employee development and growth. Hybrid work schedule: office on Monday, Wednesday, Thursday; remote on Tuesday and Friday. Annual weeklong global office closures provide time to recharge.
Salary range: $85,000 – $100,000. This role is a temporary assignment with the possibility of full‑time employment.
EEO Statement
Munchkin welcomes and values what makes everyone unique. We’re proud to be an equal opportunity and affirmative action employer. All hires for our team are based on qualifications, merit, and business needs. We recruit, employ, train, and promote regardless of race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic, or any other protected status.
#J-18808-Ljbffr