General Affairs Specialist I

Position Alignment Notice
This posting is intended to support hiring for multiple General Affairs Specialist I positions. Based on business needs and candidate experience, individuals may be considered for either an Administrative Support-focused role or an Operations & Planning Support-focused role within the General Affairs function. Specific responsibilities will be aligned accordingly. Candidates with strengths in administrative coordination may be aligned to support-focused responsibilities, while those with interest in data tracking and operational coordination may be aligned to operations/planning support functions.

Summary
The General Affairs Specialist I (Operations & Planning Support) provides administrative and coordination support for General Affairs planning and operational activities. This role supports data tracking, vendor coordination, documentation, and office operations to ensure efficient and organized administrative processes. The position works with internal teams and vendors to support daily operations, maintain accurate records, and assist with process improvements within a dynamic manufacturing environment.

Responsibilities

Assist with data collection and preparation for administrative planning and budgeting activities

Maintain and update records related to expenses, vendors, and office operations

Support documentation, tracking, and updates of SOPs, policies, and administrative procedures

Coordinate with vendors for routine services such as maintenance, supplies, and facility support

Monitor office supply usage and track inventory trends to support planning and cost control

Assist with workspace setup, office arrangements, and internal event coordination

Support implementation of administrative systems and process improvement initiatives

Maintain accurate data entry and reporting for administrative and operational activities

Handle internal and external visitors, ensuring a professional and organized experience

Perform general administrative and ad‑hoc tasks as assigned

Maintain cleanliness at the workspace in accordance with 5S3R Standards

Sort, Set in order, Shine, Standardize, Sustain

Right Location, Right Quantity, Right Container

Perform other duties as assigned

Qualifications (Both)

Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or related field preferred, or equivalent relevant experience

Experience (Both)

0–2 years of experience in administrative, operations support, or related field

Internship or prior experience supporting planning, operations, or administrative functions preferred

Work Authorization (Both)

Must be legally authorized to work in the United States without sponsorship

Skills (Both)

Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong attention to detail and accuracy in data and documentation

Organizational and time‑management skills

Effective communication and coordination skills

Basic analytical and problem‑solving ability

Ability to manage multiple tasks in a fast‑paced environment

Willingness to learn systems, processes, and administrative functions

Physical Requirements (Both)

Ability to sit or remain stationary for extended periods while working at a computer

Ability to use hands and fingers to operate office equipment and computer systems

Ability to occasionally stand, walk, and move throughout office and facility areas

Ability to occasionally lift or move office materials, supplies, or equipment

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