Event Planner I Job at Iowa State University in Ames

Event Planner I page is loaded## Event Planner Ilocations: Ames, IAtime type: Full timeposted on: Posted Todayjob requisition id: R19051## Position Title:Event Planner I## Job Group:Professional & Scientific## Required Minimum Qualifications:Bachelor’s degree## Special Required QualificationsValid U.S. Driver's License## Job Description:**Summary of Duties and Responsibilities:**If so, the Department of Conference Planning and Management (CPM) with Iowa State University Extension and Outreach seeks a detail‐oriented Event Planner I to support the planning, coordination, and financial management of in‐person and virtual conferences and events!This position works closely with other CPM event planners, the finance team, clients, vendors, speakers, sponsors, and exhibitors throughout all phases of the event cycle. Responsibilities include supporting logistics and on‐site coordination, vendor procurement, budget tracking, payment processing and reconciliation, speaker travel arrangements, sponsor and exhibitor coordination, and event documentation and closeout.Success in this role requires strong organizational skills, financial accuracy, adaptability, and the ability to manage multiple events simultaneously.The position reports to the Budget and Finance Specialist.**What You'll Do:*** Plan, coordinate, and support conferences and events, including on‐site and virtual events* Consult with clients and internal planners to assess event needs and develop event plans and timelines* Manage event logistics such as venues, AV, catering, travel, transportation, and volunteers* Develop, monitor, and reconcile event budgets and financial summaries* Coordinate speakers, sponsors, vendors, and contracts; collect required documentation and materials* Communicate event details through mass emails and attendee messaging* Process event payments, invoices, purchase orders, reimbursements, and deposits in accordance with ISU policies* Assist with departmental sales efforts, client outreach, site visits, and service marketing* Support departmental operations through reporting, committee participation, and professional developmentDue to the nature of position, this person must be flexible and willing to work non-traditional hours including occasional weekends and evenings as needed for events.While this position is based out of Ames, it will require travel between event locations and around the university. Driving will be required in this role.**Preferred Qualifications:*** Bachelor's degree in Event Management, Business Management, or related degree.* Working knowledge or experience with event planning.* Proficiency in Microsoft Office Suite, as well as communication and collaboration platforms such as Zoom and Microsoft Teams.* Working knowledge or experience with budgeting, financial tracking, and accounts payable.**Department/Program & College Description:**Conference Planning and Management is your resource for conferences and special events at Iowa State University, across Iowa and beyond! Our experienced team has successfully managed local, regional, national and international events both on campus and outside the state. Whether you are faculty, staff, a student group at Iowa State University, or simply are interested in hosting your event at Iowa State University or elsewhere, we are here to help!We have delivered great conference experiences for events ranging from 15 to 15,000 attendees—whether in the classroom, across our campus and community, or halfway around the world.**Department Unit/Website:**Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.**Application Instructions:** To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:Resume/Curriculum VitaeLetter of Application/Cover LetterIowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:* Retirement benefits including defined benefit and defined contribution plans* Generous vacation, holiday, and sick time and leave plans* Onsite childcare (Ames, Iowa)* Life insurance and long-term disability* Flexible Spending Accounts* Various voluntary benefits and discounts* Employee Assistance Program* Wellbeing programIf you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.## Appointment Type:Regular## Number of Months Employed Per Year:12 Month Work Period## Time Type:Full time## Pay Grade:PS806## Original Posting Date:April 23, 2026## Posting Close Date:May 3, 2026## Job Requisition Number:R19051Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.General ISU compensation information can be found on the website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.By focusing on the future and providing the best student experience possible, attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.General ISU compensation information can be found on the website. Please note that this is only a list of ranges and individuals will be paid commensurate with q
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