Website Content/Submission Specialist (Veeva PromoMats)
SPECTRAFORCE, Lake Forest, IL, United States
Job Title: Website Content/Submission Specialist (Veeva PromoMats)
Location:Mettawa, IL 60045
or
Florham Park, NJ 07932 – Optional
Employment Type:
12-month assignment – Potential for FTE Conversion
Work Schedule & Requirements:
Environment:
Candidates must be within proximity to one of the listed sites to work a hybrid schedule or be available for onsite requirements as needed.
FTE Conversion:
In the event of conversion to a Full-Time Employee (FTE), the candidate must be able to maintain a regular hybrid presence.
Role Overview:
The Website Submission Specialist is a newly created, pilot role within the Web Process & Operating Models team. This position is designed to centralize the Veeva PromoMats submission process, acting as a critical bridge between Web Product Owners, Quality Control (QC), Project Managers, and the Authoring team.
The ideal candidate will not only manage the end-to-end submission of digital assets but will also have the unique opportunity to help build and standardize SOPs, intake workflows, and submission structures for the department.
Key Responsibilities:
Veeva Submission Management:
Lead the end-to-end submission of website promotional materials into Veeva PromoMats, ensuring 100% accuracy and compliance.
Quality & Compliance:
Manage accurate anchoring, version control, and reference tagging. Ensure all assets include correct ISI (Important Safety Information), claims, and formatting before review.
Workflow Coordination:
Complete content annotations and reference tagging in
Workfront . Manage post-review updates and re-submissions.
Process Development:
As a new role, you will proactively help establish submission guidelines, SOPs, and departmental workflows.
Cross-Functional Liaison:
Act as the primary point of contact between the Core Web Team (AEM Authors) and the Regulatory/MLR review teams.
System Documentation:
Maintain documentation within AEM Cloud and Workfront to track submission readiness and process improvements.
Technical Qualifications:
Veeva PromoMats (Must-have):
Minimum 3 years of hands-on experience, specifically in submitting digital assets and managing claims/references.
Regulated Industry Experience:
Proven track record working within a highly regulated environment (e.g., Pharma, Biotech, or Life Sciences).
System Proficiency:
Familiarity with
Workfront
for project tracking and
Adobe Experience Manager (AEM) . Note: Hands-on AEM authoring is not required, but a functional understanding of the platform is essential.
Submission Expertise:
Deep understanding of what constitutes a "high-quality submission" for MLR (Medical/Legal/Regulatory) review.
Core Competencies:
Attention to Detail:
Extreme focus on accuracy; ability to spot formatting or reference errors that could impact compliance.
Adaptability:
Comfortable with ambiguity and eager to shape a role that is not yet fully structured.
Communication:
Excellent verbal and written skills to manage multiple stakeholders across different time zones.
Stability:
A consistent work history with a desire to remain hands-on in a process-driven role.
Education:
Bachelor’s Degree (Must-have)
Summary of Candidate Fit:
Ideal Background:
Candidates coming from MLR review, promotional review, or digital content submission backgrounds.
Personality:
Proactive, "process-builder" mindset, and comfortable in a hands-on, detail-heavy execution role.
Red Flags:
Lack of direct Veeva experience, inconsistent job-hopping, or candidates looking for a high-level strategic role rather than hands-on submission work.
Location:Mettawa, IL 60045
or
Florham Park, NJ 07932 – Optional
Employment Type:
12-month assignment – Potential for FTE Conversion
Work Schedule & Requirements:
Environment:
Candidates must be within proximity to one of the listed sites to work a hybrid schedule or be available for onsite requirements as needed.
FTE Conversion:
In the event of conversion to a Full-Time Employee (FTE), the candidate must be able to maintain a regular hybrid presence.
Role Overview:
The Website Submission Specialist is a newly created, pilot role within the Web Process & Operating Models team. This position is designed to centralize the Veeva PromoMats submission process, acting as a critical bridge between Web Product Owners, Quality Control (QC), Project Managers, and the Authoring team.
The ideal candidate will not only manage the end-to-end submission of digital assets but will also have the unique opportunity to help build and standardize SOPs, intake workflows, and submission structures for the department.
Key Responsibilities:
Veeva Submission Management:
Lead the end-to-end submission of website promotional materials into Veeva PromoMats, ensuring 100% accuracy and compliance.
Quality & Compliance:
Manage accurate anchoring, version control, and reference tagging. Ensure all assets include correct ISI (Important Safety Information), claims, and formatting before review.
Workflow Coordination:
Complete content annotations and reference tagging in
Workfront . Manage post-review updates and re-submissions.
Process Development:
As a new role, you will proactively help establish submission guidelines, SOPs, and departmental workflows.
Cross-Functional Liaison:
Act as the primary point of contact between the Core Web Team (AEM Authors) and the Regulatory/MLR review teams.
System Documentation:
Maintain documentation within AEM Cloud and Workfront to track submission readiness and process improvements.
Technical Qualifications:
Veeva PromoMats (Must-have):
Minimum 3 years of hands-on experience, specifically in submitting digital assets and managing claims/references.
Regulated Industry Experience:
Proven track record working within a highly regulated environment (e.g., Pharma, Biotech, or Life Sciences).
System Proficiency:
Familiarity with
Workfront
for project tracking and
Adobe Experience Manager (AEM) . Note: Hands-on AEM authoring is not required, but a functional understanding of the platform is essential.
Submission Expertise:
Deep understanding of what constitutes a "high-quality submission" for MLR (Medical/Legal/Regulatory) review.
Core Competencies:
Attention to Detail:
Extreme focus on accuracy; ability to spot formatting or reference errors that could impact compliance.
Adaptability:
Comfortable with ambiguity and eager to shape a role that is not yet fully structured.
Communication:
Excellent verbal and written skills to manage multiple stakeholders across different time zones.
Stability:
A consistent work history with a desire to remain hands-on in a process-driven role.
Education:
Bachelor’s Degree (Must-have)
Summary of Candidate Fit:
Ideal Background:
Candidates coming from MLR review, promotional review, or digital content submission backgrounds.
Personality:
Proactive, "process-builder" mindset, and comfortable in a hands-on, detail-heavy execution role.
Red Flags:
Lack of direct Veeva experience, inconsistent job-hopping, or candidates looking for a high-level strategic role rather than hands-on submission work.