Contract Documentation Specialist
Spectraforce Technologies, Mettawa, IL, United States
Job Title:
Website Submission Specialist (Veeva PromoMats)
Location:
Mettawa, IL 60045 or Florham Park, NJ 07932 - Optional
Employment Type:
12-month assignment - Potential for FTE Conversion
Work Schedule & Requirements:
Environment:
Candidates must be within proximity to one of the listed sites to work a hybrid schedule or be available for onsite requirements as needed.
FTE Conversion:
In the event of conversion to a Full-Time Employee (FTE), the candidate must be able to maintain a regular hybrid presence.
Role Overview
The Website Submission Specialist is a newly created, pilot role within the Web Process & Operating Models team. This position is designed to centralize the Veeva PromoMats submission process, acting as a critical bridge between Web Product Owners, Quality Control (QC), Project Managers, and the Authoring team.
The ideal candidate will not only manage the end-to-end submission of digital assets but will also have the unique opportunity to help build and standardize SOPs, intake workflows, and submission structures for the department.
Key Responsibilities
Veeva Submission Management:
Lead the end-to-end submission of website promotional materials into Veeva PromoMats, ensuring 100% accuracy and compliance.
Quality & Compliance:
Manage accurate anchoring, version control, and reference tagging. Ensure all assets include correct ISI (Important Safety Information), claims, and formatting before review.
Workflow Coordination:
Complete content annotations and reference tagging in Workfront. Manage post-review updates and re-submissions.
Process Development:
As a new role, you will proactively help establish submission guidelines, SOPs, and departmental workflows.
Cross-Functional Liaison:
Act as the primary point of contact between the Core Web Team (AEM Authors) and the Regulatory/MLR review teams.
System Documentation:
Maintain documentation within AEM Cloud and Workfront to track submission readiness and process improvements.
Technical Qualifications
Veeva PromoMats (Must-have):
Minimum 3 years of hands‑on experience, specifically in submitting digital assets and managing claims/references.
Regulated Industry Experience:
Proven track record working within a highly regulated environment (e.g., Pharma, Biotech, or Life Sciences).
System Proficiency:
Familiarity with Workfront for project tracking and Adobe Experience Manager (AEM). Note: Hands‑on AEM authoring is not required, but a functional understanding of the platform is essential.
Submission Expertise:
Deep understanding of what constitutes a "high-quality submission" for MLR (Medical/Legal/Regulatory) review.
Core Competencies
Attention to Detail:
Extreme focus on accuracy; ability to spot formatting or reference errors that could impact compliance.
Adaptability:
Comfortable with ambiguity and eager to shape a role that is not yet fully structured.
Communication:
Excellent verbal and written skills to manage multiple stakeholders across different time zones.
Stability:
A consistent work history with a desire to remain hands‑on in a process-driven role.
Education
Bachelor's Degree (Must-have)
Summary of Candidate Fit
Ideal Background:
Candidates coming from MLR review, promotional review, or digital content submission backgrounds.
Personality:
Proactive, "process-builder" mindset, and comfortable in a hands‑on, detail-heavy execution role.
Red Flags:
Lack of direct Veeva experience, inconsistent job-hopping, or candidates looking for a high-level strategic role rather than hands‑on submission work.
#J-18808-Ljbffr
Website Submission Specialist (Veeva PromoMats)
Location:
Mettawa, IL 60045 or Florham Park, NJ 07932 - Optional
Employment Type:
12-month assignment - Potential for FTE Conversion
Work Schedule & Requirements:
Environment:
Candidates must be within proximity to one of the listed sites to work a hybrid schedule or be available for onsite requirements as needed.
FTE Conversion:
In the event of conversion to a Full-Time Employee (FTE), the candidate must be able to maintain a regular hybrid presence.
Role Overview
The Website Submission Specialist is a newly created, pilot role within the Web Process & Operating Models team. This position is designed to centralize the Veeva PromoMats submission process, acting as a critical bridge between Web Product Owners, Quality Control (QC), Project Managers, and the Authoring team.
The ideal candidate will not only manage the end-to-end submission of digital assets but will also have the unique opportunity to help build and standardize SOPs, intake workflows, and submission structures for the department.
Key Responsibilities
Veeva Submission Management:
Lead the end-to-end submission of website promotional materials into Veeva PromoMats, ensuring 100% accuracy and compliance.
Quality & Compliance:
Manage accurate anchoring, version control, and reference tagging. Ensure all assets include correct ISI (Important Safety Information), claims, and formatting before review.
Workflow Coordination:
Complete content annotations and reference tagging in Workfront. Manage post-review updates and re-submissions.
Process Development:
As a new role, you will proactively help establish submission guidelines, SOPs, and departmental workflows.
Cross-Functional Liaison:
Act as the primary point of contact between the Core Web Team (AEM Authors) and the Regulatory/MLR review teams.
System Documentation:
Maintain documentation within AEM Cloud and Workfront to track submission readiness and process improvements.
Technical Qualifications
Veeva PromoMats (Must-have):
Minimum 3 years of hands‑on experience, specifically in submitting digital assets and managing claims/references.
Regulated Industry Experience:
Proven track record working within a highly regulated environment (e.g., Pharma, Biotech, or Life Sciences).
System Proficiency:
Familiarity with Workfront for project tracking and Adobe Experience Manager (AEM). Note: Hands‑on AEM authoring is not required, but a functional understanding of the platform is essential.
Submission Expertise:
Deep understanding of what constitutes a "high-quality submission" for MLR (Medical/Legal/Regulatory) review.
Core Competencies
Attention to Detail:
Extreme focus on accuracy; ability to spot formatting or reference errors that could impact compliance.
Adaptability:
Comfortable with ambiguity and eager to shape a role that is not yet fully structured.
Communication:
Excellent verbal and written skills to manage multiple stakeholders across different time zones.
Stability:
A consistent work history with a desire to remain hands‑on in a process-driven role.
Education
Bachelor's Degree (Must-have)
Summary of Candidate Fit
Ideal Background:
Candidates coming from MLR review, promotional review, or digital content submission backgrounds.
Personality:
Proactive, "process-builder" mindset, and comfortable in a hands‑on, detail-heavy execution role.
Red Flags:
Lack of direct Veeva experience, inconsistent job-hopping, or candidates looking for a high-level strategic role rather than hands‑on submission work.
#J-18808-Ljbffr