Administrative Assistant
Kennedys, New York, NY, United States
This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Kennedys, a growing global law firm, is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Office Manager and Legal Assistant team. This role plays a critical part in ensuring the smooth day-to-day functioning of the office and supporting attorneys in delivering exceptional client service.
Key Responsibilities
Provide general administrative support to the Office Manager and Legal Assistant team, adapting to evolving priorities and office needs
Coordinate attorney travel arrangements utilizing the travel management platform, ensuring accuracy and adherence to firm policies
Research restaurant and venue options for internal and external client meetings and coordinate reservations as requested
Assist with maintaining attorney and client records in InterAction, including timely and accurate data entry
Support attorneys with time entry submissions in Elite to ensure accurate and prompt billing
Assist with New Business Intake processes
Enter attorney expenses and court-related disbursements in accordance with firm guidelines
Download, organize, and manage large volumes of documents within iManage, ensuring proper filing protocols are followed
Serve as backup to the Electronic Document Filing Assistant, including applying naming conventions and managing document distribution
Provide backup support to the Facilities Team as needed to ensure continuity of office operations
Required Experience
Strong ability to prioritize competing, time-sensitive requests in a fast-paced professional environment
Exceptional attention to detail with a commitment to accuracy and quality
Excellent verbal and written communication skills
Highly organized with strong time management and follow-through skills
Professional demeanor and a client-service-oriented mindset
This is a developing role with opportunities for growth and expanded responsibility. The duties outlined above are not exhaustive and may evolve in alignment with team objectives and firm policies.
The annualized salary range for this role is $55,000-$70,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
Were a fresh-thinking firm, and were not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, youll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our peoples development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. Weve created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
Kennedys, a growing global law firm, is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Office Manager and Legal Assistant team. This role plays a critical part in ensuring the smooth day-to-day functioning of the office and supporting attorneys in delivering exceptional client service.
Key Responsibilities
Provide general administrative support to the Office Manager and Legal Assistant team, adapting to evolving priorities and office needs
Coordinate attorney travel arrangements utilizing the travel management platform, ensuring accuracy and adherence to firm policies
Research restaurant and venue options for internal and external client meetings and coordinate reservations as requested
Assist with maintaining attorney and client records in InterAction, including timely and accurate data entry
Support attorneys with time entry submissions in Elite to ensure accurate and prompt billing
Assist with New Business Intake processes
Enter attorney expenses and court-related disbursements in accordance with firm guidelines
Download, organize, and manage large volumes of documents within iManage, ensuring proper filing protocols are followed
Serve as backup to the Electronic Document Filing Assistant, including applying naming conventions and managing document distribution
Provide backup support to the Facilities Team as needed to ensure continuity of office operations
Required Experience
Strong ability to prioritize competing, time-sensitive requests in a fast-paced professional environment
Exceptional attention to detail with a commitment to accuracy and quality
Excellent verbal and written communication skills
Highly organized with strong time management and follow-through skills
Professional demeanor and a client-service-oriented mindset
This is a developing role with opportunities for growth and expanded responsibility. The duties outlined above are not exhaustive and may evolve in alignment with team objectives and firm policies.
The annualized salary range for this role is $55,000-$70,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
Were a fresh-thinking firm, and were not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, youll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our peoples development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. Weve created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.