Office Manager - Armonk
Koitecc Solutions, New York, NY, United States
Location:
Armonk, NY, US
We are seeking an experienced and highly motivated Office & Facility Manager to lead operations at our Armonk location. This role is ideal for a hands‑on professional who combines strong business acumen with operational expertise and thrives in a dynamic, stakeholder‑facing environment. As a key member of the Corporate Real Estate & Services (CRES) Americas team, you will oversee all aspects of facility operations, financial management, and workplace experience while partnering closely with senior leadership. You will play a critical role in ensuring a high‑performing, well‑managed, and engaging workplace that supports Swiss Re's business objectives.
Operational & Facility Management
Lead day‑to‑day facility operations, including building systems (HVAC, MEP, infrastructure) and maintenance programs
Oversee office moves, space planning, and IWMS data (allocations, assets, lease data)
Ensure a safe, compliant workplace by managing risk assessments, incident response, and business continuity plans
Lead annual safety and security reviews
Stakeholder & Client Engagement
Build strong relationships with internal stakeholders, executives, and office leadership
Act as a trusted advisor, proactively identifying and responding to business needs
Partner with Events teams to support onsite meetings, conferences, and large‑scale events
Financial & Budget Management
Own the annual budgeting and forecasting process, including expense tracking and invoice management
Monitor financial performance, identify savings opportunities, and deliver against budget targets
Prepare financial analysis and reports for regional leadership
Vendor & Project Management
Manage third‑party vendors and service providers, ensuring performance against SLAs and KPIs
Partner with Procurement to ensure contract compliance
Oversee construction, fit‑out, and infrastructure projects—delivering on scope, budget, and timeline
Leadership
Provide visible, hands‑on leadership across the Armonk location, aligning workplace operations and serving as a key point of coordination
Lead, coach, and inspire a small team and vendors, fostering a high‑performance, service‑oriented culture
Influence stakeholders and drive cross‑functional collaboration through strong, engaging leadership and trusted relationships
Champion a positive workplace experience while driving continuous improvement and elevating service delivery standards
About You
Bachelor's degree and 10+ years of experience in corporate real estate, facilities, or workplace operations
Strong knowledge of lease terms, property management, and building systems
Proven experience managing budgets, vendors, and complex projects (including relocations and fit‑outs)
Experience with Integrated Workplace Management Systems (IWMS)
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams)
Strong, engaging leadership presence with the ability to motivate teams and influence across all levels of the organization
Strong business judgement and analytical thinking
Excellent communication and presentation skills
High level of ownership, reliability, and professionalism
Collaborative, approachable, and solutions‑oriented mindset
Comfortable operating in a fast‑paced, high‑visibility environment
Swiss Re offers flexible work arrangements; however, this role requires a strong on‑site presence to effectively support stakeholders and operations.
The estimated base salary range for this position in Armonk NY is $92,000 to $138,000. The specific salary offered for this, or any given role, will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. In addition to your base salary, Swiss Re offers an attractive performance‑based variable compensation component, designed to recognize your achievements.
About Swiss Re
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone can bring their authentic selves to work and develop professionally regardless of age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
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Armonk, NY, US
We are seeking an experienced and highly motivated Office & Facility Manager to lead operations at our Armonk location. This role is ideal for a hands‑on professional who combines strong business acumen with operational expertise and thrives in a dynamic, stakeholder‑facing environment. As a key member of the Corporate Real Estate & Services (CRES) Americas team, you will oversee all aspects of facility operations, financial management, and workplace experience while partnering closely with senior leadership. You will play a critical role in ensuring a high‑performing, well‑managed, and engaging workplace that supports Swiss Re's business objectives.
Operational & Facility Management
Lead day‑to‑day facility operations, including building systems (HVAC, MEP, infrastructure) and maintenance programs
Oversee office moves, space planning, and IWMS data (allocations, assets, lease data)
Ensure a safe, compliant workplace by managing risk assessments, incident response, and business continuity plans
Lead annual safety and security reviews
Stakeholder & Client Engagement
Build strong relationships with internal stakeholders, executives, and office leadership
Act as a trusted advisor, proactively identifying and responding to business needs
Partner with Events teams to support onsite meetings, conferences, and large‑scale events
Financial & Budget Management
Own the annual budgeting and forecasting process, including expense tracking and invoice management
Monitor financial performance, identify savings opportunities, and deliver against budget targets
Prepare financial analysis and reports for regional leadership
Vendor & Project Management
Manage third‑party vendors and service providers, ensuring performance against SLAs and KPIs
Partner with Procurement to ensure contract compliance
Oversee construction, fit‑out, and infrastructure projects—delivering on scope, budget, and timeline
Leadership
Provide visible, hands‑on leadership across the Armonk location, aligning workplace operations and serving as a key point of coordination
Lead, coach, and inspire a small team and vendors, fostering a high‑performance, service‑oriented culture
Influence stakeholders and drive cross‑functional collaboration through strong, engaging leadership and trusted relationships
Champion a positive workplace experience while driving continuous improvement and elevating service delivery standards
About You
Bachelor's degree and 10+ years of experience in corporate real estate, facilities, or workplace operations
Strong knowledge of lease terms, property management, and building systems
Proven experience managing budgets, vendors, and complex projects (including relocations and fit‑outs)
Experience with Integrated Workplace Management Systems (IWMS)
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams)
Strong, engaging leadership presence with the ability to motivate teams and influence across all levels of the organization
Strong business judgement and analytical thinking
Excellent communication and presentation skills
High level of ownership, reliability, and professionalism
Collaborative, approachable, and solutions‑oriented mindset
Comfortable operating in a fast‑paced, high‑visibility environment
Swiss Re offers flexible work arrangements; however, this role requires a strong on‑site presence to effectively support stakeholders and operations.
The estimated base salary range for this position in Armonk NY is $92,000 to $138,000. The specific salary offered for this, or any given role, will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. In addition to your base salary, Swiss Re offers an attractive performance‑based variable compensation component, designed to recognize your achievements.
About Swiss Re
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone can bring their authentic selves to work and develop professionally regardless of age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
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