Executive Assistant/ Healthcare Administration
Oklahoma Heart Hospital, L.L.C., Oklahoma City, OK, United States
Overview
We are seeking a highly experienced Executive Assistant with a strong work history supporting senior leadership in a fast-paced healthcare or hospital administration environment. This role is critical to ensuring the efficiency of executive operations by providing high-level administrative support, managing complex priorities, and maintaining strict confidentiality.
The ideal candidate is detail-oriented, proactive, and skilled in calendar management, executive communications, and organizational coordination, with a proven ability to handle sensitive information and meet deadlines.
Why You'll Love Working Here:
Comprehensive Benefits:
Medical, Dental, and Vision coverage
401(k) plan with employer match
Long-term and short-term disability
Employee Assistance Programs (EAP)
Paid Time Off (PTO)
Extended Medical Benefits (EMB)
Opportunities for continuing education and professional growth
Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!
We can’t wait for you to join our heart-centered team!
Responsibilities
Executive Assistant is responsible for all general administrative duties related to the Administration office. Makes decisions of moderate difficulty. Handles multiple priorities within appropriate task deadlines. Maintains utmost confidentiality of information. Performs duties in accordance with Hospital mission, values, and behavioral standards.
Key Responsibilities
Provide comprehensive executive administrative support to the CEO and Administration team
Anticipate leadership needs by preparing reports, records, correspondence, and key materials in advance
Manage complex calendars, travel arrangements, meetings, and conference coordination
Serve as a liaison between executives, physicians, board members, medical committees, staff, government agencies, and the public
Handle confidential information, policies, and procedures with discretion and professionalism
Draft, edit, and distribute executive-level correspondence and communications
Assist in compiling financial reports, statistical data, and physician activity logsOversee company‑issued mobile devices (cell phones and pagers) including tracking and distribution
Maintain office operations by ordering supplies, business materials, and administrative resources
Support updates to the company intranet and internal communication systems
Maintain and manage the Referring Physician List for organizational communications
Coordinate travel logistics, including rental cars for physicians and staff
Execute special projects and initiatives as assigned by executive leadership
Qualifications
Proven Executive Assistant experience with a strong, stable work history
Background in healthcare, hospital administration, or medical office environments preferred
Exceptional organizational, time management, and multitasking skills
Advanced proficiency in Microsoft Office Suite and administrative systems
Strong written and verbal communication skills
Ability to handle sensitive and confidential information with integrity
Demonstrated ability to work independently and meet deadlines in a fast-paced environment
Education and Experience
Education:
High school diploma or equivalent required. Bachelor’s degree preferred.
Experience:
Minimum five (5) years of experience as an Administrative Assistant required. Experience in the healthcare field/hospital setting preferred.
As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients’ experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.
#J-18808-Ljbffr
We are seeking a highly experienced Executive Assistant with a strong work history supporting senior leadership in a fast-paced healthcare or hospital administration environment. This role is critical to ensuring the efficiency of executive operations by providing high-level administrative support, managing complex priorities, and maintaining strict confidentiality.
The ideal candidate is detail-oriented, proactive, and skilled in calendar management, executive communications, and organizational coordination, with a proven ability to handle sensitive information and meet deadlines.
Why You'll Love Working Here:
Comprehensive Benefits:
Medical, Dental, and Vision coverage
401(k) plan with employer match
Long-term and short-term disability
Employee Assistance Programs (EAP)
Paid Time Off (PTO)
Extended Medical Benefits (EMB)
Opportunities for continuing education and professional growth
Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!
We can’t wait for you to join our heart-centered team!
Responsibilities
Executive Assistant is responsible for all general administrative duties related to the Administration office. Makes decisions of moderate difficulty. Handles multiple priorities within appropriate task deadlines. Maintains utmost confidentiality of information. Performs duties in accordance with Hospital mission, values, and behavioral standards.
Key Responsibilities
Provide comprehensive executive administrative support to the CEO and Administration team
Anticipate leadership needs by preparing reports, records, correspondence, and key materials in advance
Manage complex calendars, travel arrangements, meetings, and conference coordination
Serve as a liaison between executives, physicians, board members, medical committees, staff, government agencies, and the public
Handle confidential information, policies, and procedures with discretion and professionalism
Draft, edit, and distribute executive-level correspondence and communications
Assist in compiling financial reports, statistical data, and physician activity logsOversee company‑issued mobile devices (cell phones and pagers) including tracking and distribution
Maintain office operations by ordering supplies, business materials, and administrative resources
Support updates to the company intranet and internal communication systems
Maintain and manage the Referring Physician List for organizational communications
Coordinate travel logistics, including rental cars for physicians and staff
Execute special projects and initiatives as assigned by executive leadership
Qualifications
Proven Executive Assistant experience with a strong, stable work history
Background in healthcare, hospital administration, or medical office environments preferred
Exceptional organizational, time management, and multitasking skills
Advanced proficiency in Microsoft Office Suite and administrative systems
Strong written and verbal communication skills
Ability to handle sensitive and confidential information with integrity
Demonstrated ability to work independently and meet deadlines in a fast-paced environment
Education and Experience
Education:
High school diploma or equivalent required. Bachelor’s degree preferred.
Experience:
Minimum five (5) years of experience as an Administrative Assistant required. Experience in the healthcare field/hospital setting preferred.
As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients’ experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.
#J-18808-Ljbffr