Production Coordinator
PRA Business Events, Chicago, IL, United States
Overview
Production Coordinator role is hybrid with a combination of working from home, traveling, and some commuting to an office in Orlando. Applicants must be based in
ear the Orlando area to be considered for this role.
We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations. We believe destinations have power—and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure. We love—and have fun—doing it. If you're curious, bold, and ready to build standout experiences, you'll find your place here.
Key Responsibilities
Asset Management:
Organize and track all keynote media (PowerPoint decks, video openers, transitions). Ensure the most recent versions are uploaded to the show server and backed up.
Speaker Logistics & Concierge:
Act as the primary point of contact for guest speakers and their handlers. Manage "Green Room" requirements, transportation schedules, and on-site check-ins.
Run of Show (ROS) Maintenance:
Update the master production schedule and ROS in real-time during rehearsals. Distribute updates to the technical leads (Audio, Video, Lighting) immediately.
Vendor & Administrative Support:
Process vendor contracts, track POs, and manage the production office on-site. Ensure all crew members have the necessary credentials and schedules.
On-Site "Wingman":
Assist the Senior Producer during rehearsals by timing segments, taking notes for the creative team, and managing the "Speaker Ready Room."
Rehearsal Scheduling:
Coordinate the complex dance of rehearsal slots, ensuring speakers, technicians, and executives are in the right place at the right time.
Core Competencies
Obsessive organization; version control is essential. You know which final deck is the actual final.
Anticipatory service; you spot issues before they arise on stage materials.
Tech Savvy; comfortable with cloud storage (Dropbox/SharePoint), project management tools (Asana/Monday), and basic presentation software.
Communication; clear, concise, and professional with everyone from stagehands to executives.
Position Qualifications
2–4 years of experience in event production, theater stage management, or corporate meeting planning.
High proficiency in Microsoft Office (Excel and PowerPoint) and Google Workspace.
Stage Management Mindset: experience in a backstage or control room environment is a major plus.
Agility: ability to stand for long periods and move quickly across large convention centers or hotel properties.
Education: Bachelor's degree in Event Management, Communications, or a related field.
Travel: willingness to travel up to 50% and work non-traditional hours during event show weeks.
Why PRA?
Join a team that values the unsung heroes of production. As a Production Coordinator, you are the backbone of the Main Stage. PRA provides mentorship and a high-stakes environment to grow into a world-class Producer.
Compensation & Benefits
Salary: $50,000-$60,000
Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Parental Leave, Pet Insurance, Flexible Spending Accounts, and others.
Next Steps
Ready to discover where next begins? PRA offers room to grow, create, and step confidently into your next era. When you join PRA, you'll have opportunities across sales, creative, operations, production, and more.
Apply Now
and create your next.
Our Services
Activations • Experiential Marketing • Event Strategy • Experience Design • Interactive Installations • Themed Events & Décor • Adventures & Excursions • Dining & Culinary Experiences • Entertainment & Performances • ESG & Social Impact Integration • Team Building & CSR • Transportation & Logistics • Meeting Management • AV Management • Content & Messaging • Content Design & Production • Demo Experiences • Theatrical Design & Delivery
#J-18808-Ljbffr
Production Coordinator role is hybrid with a combination of working from home, traveling, and some commuting to an office in Orlando. Applicants must be based in
ear the Orlando area to be considered for this role.
We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations. We believe destinations have power—and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure. We love—and have fun—doing it. If you're curious, bold, and ready to build standout experiences, you'll find your place here.
Key Responsibilities
Asset Management:
Organize and track all keynote media (PowerPoint decks, video openers, transitions). Ensure the most recent versions are uploaded to the show server and backed up.
Speaker Logistics & Concierge:
Act as the primary point of contact for guest speakers and their handlers. Manage "Green Room" requirements, transportation schedules, and on-site check-ins.
Run of Show (ROS) Maintenance:
Update the master production schedule and ROS in real-time during rehearsals. Distribute updates to the technical leads (Audio, Video, Lighting) immediately.
Vendor & Administrative Support:
Process vendor contracts, track POs, and manage the production office on-site. Ensure all crew members have the necessary credentials and schedules.
On-Site "Wingman":
Assist the Senior Producer during rehearsals by timing segments, taking notes for the creative team, and managing the "Speaker Ready Room."
Rehearsal Scheduling:
Coordinate the complex dance of rehearsal slots, ensuring speakers, technicians, and executives are in the right place at the right time.
Core Competencies
Obsessive organization; version control is essential. You know which final deck is the actual final.
Anticipatory service; you spot issues before they arise on stage materials.
Tech Savvy; comfortable with cloud storage (Dropbox/SharePoint), project management tools (Asana/Monday), and basic presentation software.
Communication; clear, concise, and professional with everyone from stagehands to executives.
Position Qualifications
2–4 years of experience in event production, theater stage management, or corporate meeting planning.
High proficiency in Microsoft Office (Excel and PowerPoint) and Google Workspace.
Stage Management Mindset: experience in a backstage or control room environment is a major plus.
Agility: ability to stand for long periods and move quickly across large convention centers or hotel properties.
Education: Bachelor's degree in Event Management, Communications, or a related field.
Travel: willingness to travel up to 50% and work non-traditional hours during event show weeks.
Why PRA?
Join a team that values the unsung heroes of production. As a Production Coordinator, you are the backbone of the Main Stage. PRA provides mentorship and a high-stakes environment to grow into a world-class Producer.
Compensation & Benefits
Salary: $50,000-$60,000
Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Parental Leave, Pet Insurance, Flexible Spending Accounts, and others.
Next Steps
Ready to discover where next begins? PRA offers room to grow, create, and step confidently into your next era. When you join PRA, you'll have opportunities across sales, creative, operations, production, and more.
Apply Now
and create your next.
Our Services
Activations • Experiential Marketing • Event Strategy • Experience Design • Interactive Installations • Themed Events & Décor • Adventures & Excursions • Dining & Culinary Experiences • Entertainment & Performances • ESG & Social Impact Integration • Team Building & CSR • Transportation & Logistics • Meeting Management • AV Management • Content & Messaging • Content Design & Production • Demo Experiences • Theatrical Design & Delivery
#J-18808-Ljbffr