Sales & Finance Assistant - Lexus of Vancouver
Holman, Vancouver, WA, United States
Lexus of Vancouver is currently looking for a
Sales & Finance Assistant
to join their team!
What will you do?
The
Sales & Finance Assistant
provides administrative and operational support to the Sales and Finance functions within the dealership. The role is responsible for inventory coordination, documentation accuracy, and preparation and maintenance of sales and finance paperwork. This position requires strong attention to detail, organization, and the ability to support compliance and audit‑ready documentation, without engaging in direct customer finance activities.
Other responsibilities include:
Maintain up‑to‑date and accurate vehicle inventory records.
Manage the stocking and tracking of incoming vehicles, including PDI emails and documentation.
Manage dealer trade paperwork and submit Bills of Lading (BOL) accurately and timely.
Print, prepare, and assemble sales and finance documentation packets.
Review finance‑related documents for completeness, accuracy, and required signatures.
Scan, index, and file sales and finance documents per record‑retention requirements.
Partner with Sales, Finance, and the Business Office to resolve documentation issues.
Maintain organized, audit‑ready deal files.
Provide administrative support to Sales Managers and teams.
Qualifications
High School Diploma or equivalent
Experience in a dealership or retail environment preferred
Proficient in desktop tools including MS Office programs (e.g., Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint)
Familiarity with, or ability to quickly learn, sales processes, vehicle inventory systems, and related workflow tools
Experience reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and data integrity
Understanding of basic accounting principles and bookkeeping software may be required
Compensation
$23-$28.50/hour (depending on experience)
Schedule
Must have the ability to work flexible/retail hours
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Equal Opportunity Employment and Accommodations
Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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Sales & Finance Assistant
to join their team!
What will you do?
The
Sales & Finance Assistant
provides administrative and operational support to the Sales and Finance functions within the dealership. The role is responsible for inventory coordination, documentation accuracy, and preparation and maintenance of sales and finance paperwork. This position requires strong attention to detail, organization, and the ability to support compliance and audit‑ready documentation, without engaging in direct customer finance activities.
Other responsibilities include:
Maintain up‑to‑date and accurate vehicle inventory records.
Manage the stocking and tracking of incoming vehicles, including PDI emails and documentation.
Manage dealer trade paperwork and submit Bills of Lading (BOL) accurately and timely.
Print, prepare, and assemble sales and finance documentation packets.
Review finance‑related documents for completeness, accuracy, and required signatures.
Scan, index, and file sales and finance documents per record‑retention requirements.
Partner with Sales, Finance, and the Business Office to resolve documentation issues.
Maintain organized, audit‑ready deal files.
Provide administrative support to Sales Managers and teams.
Qualifications
High School Diploma or equivalent
Experience in a dealership or retail environment preferred
Proficient in desktop tools including MS Office programs (e.g., Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint)
Familiarity with, or ability to quickly learn, sales processes, vehicle inventory systems, and related workflow tools
Experience reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and data integrity
Understanding of basic accounting principles and bookkeeping software may be required
Compensation
$23-$28.50/hour (depending on experience)
Schedule
Must have the ability to work flexible/retail hours
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Equal Opportunity Employment and Accommodations
Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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