Office Coordinator
King & Spalding, Dallas, TX, United States
The General Office Assistant supports daily office operations by providing office services, facilities, and hospitality support. This role ensures efficient mail handling, well‑maintained facilities, and high‑quality conference and hospitality services to support attorneys, staff, and visitors.
Key Responsibilities
Receive, sort, and distribute all incoming mail and deliveries; prepare and process outgoing mail, courier, and overnight shipments to meet internal and external deadlines.
Coordinate courier services, court runs/filings, pickups, deliveries, and other related errands.
Maintain supply levels across offices, workstations, copy rooms, mailroom, cafés, and conference areas; assist with inventory management and restocking.
Support print, copy, and document production projects, including preparation of large or complex binders.
Coordinate service, maintenance, and vendor support for office equipment, including copiers and printers, under supervisor direction.
Manage shredding processes, including daily emptying of office shred bins, securing large bins, and coordinating vendor pickups.
Prepare files and boxes for off‑site storage.
Submit, track, and follow up on maintenance and building service requests using the Prism Building Management Portal.
Maintain a professional and orderly appearance of common areas, including reception, corridors, conference center, elevator lobbies, and glass surfaces.
Support employee onboarding and departures by preparing and resetting offices, stocking supplies, issuing or collecting keys and equipment, and managing nameplates.
Assist with interoffice moves, furniture adjustments, and hanging artwork or pictures.
Coordinate deliveries, services, visitor registration, and building‑related requests with external vendors and building management.
Set up, service, and reset conference rooms; coordinate catering orders, deliveries, and special event support.
Maintain the cleanliness, organization, and readiness of cafés, reception, and conference center areas, ensuring supplies are fresh and within expiration dates.
Provide general support to Administrative Assistants and other departments as needed.
Qualifications
High school diploma.
Strong organizational, communication, and interpersonal skills with attention to detail.
Ability to manage multiple priorities in a fast‑paced environment.
Professional demeanor with strong client service orientation.
Self‑starter able to work independently, exercise sound judgement, and maintain confidentiality.
Flexible, adaptable, and collaborative with a positive attitude.
Other
Ability to lift objects up to 50 lbs. and, with assistance, objects weighing more than 50 lbs.
Benefits
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit‑based performance. All full‑time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.
Equal Employment Opportunity Statement
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
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Key Responsibilities
Receive, sort, and distribute all incoming mail and deliveries; prepare and process outgoing mail, courier, and overnight shipments to meet internal and external deadlines.
Coordinate courier services, court runs/filings, pickups, deliveries, and other related errands.
Maintain supply levels across offices, workstations, copy rooms, mailroom, cafés, and conference areas; assist with inventory management and restocking.
Support print, copy, and document production projects, including preparation of large or complex binders.
Coordinate service, maintenance, and vendor support for office equipment, including copiers and printers, under supervisor direction.
Manage shredding processes, including daily emptying of office shred bins, securing large bins, and coordinating vendor pickups.
Prepare files and boxes for off‑site storage.
Submit, track, and follow up on maintenance and building service requests using the Prism Building Management Portal.
Maintain a professional and orderly appearance of common areas, including reception, corridors, conference center, elevator lobbies, and glass surfaces.
Support employee onboarding and departures by preparing and resetting offices, stocking supplies, issuing or collecting keys and equipment, and managing nameplates.
Assist with interoffice moves, furniture adjustments, and hanging artwork or pictures.
Coordinate deliveries, services, visitor registration, and building‑related requests with external vendors and building management.
Set up, service, and reset conference rooms; coordinate catering orders, deliveries, and special event support.
Maintain the cleanliness, organization, and readiness of cafés, reception, and conference center areas, ensuring supplies are fresh and within expiration dates.
Provide general support to Administrative Assistants and other departments as needed.
Qualifications
High school diploma.
Strong organizational, communication, and interpersonal skills with attention to detail.
Ability to manage multiple priorities in a fast‑paced environment.
Professional demeanor with strong client service orientation.
Self‑starter able to work independently, exercise sound judgement, and maintain confidentiality.
Flexible, adaptable, and collaborative with a positive attitude.
Other
Ability to lift objects up to 50 lbs. and, with assistance, objects weighing more than 50 lbs.
Benefits
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit‑based performance. All full‑time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.
Equal Employment Opportunity Statement
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
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