Administrative Assistant, Front office

Position Type:

Secretarial/Clerical/ Secretary / Administrative Assistant

Date Posted:

4/23/2026

Date Available:

08/03/2026

Closing Date:

05/15/2026

Position Summary
The Front Office Administrative Assistant plays a vital role in supporting the daily operations of the school. This position provides direct administrative support to the Principal and Athletic Director while ensuring the front office runs efficiently and professionally. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced school environment.

Key Responsibilities
Administrative Support to the Principal

Manage and maintain spreadsheets for school operations, budgeting, and reporting

Assist with billing processes, including tracking, documentation, and follow-up

Coordinate book ordering and oversee procurement of supplies and materials

Support general purchasing needs and maintain accurate records

Prepare correspondence, reports, and other documents as needed

Support for the Athletic Director

Assist with inventory management for athletic equipment and supplies

Track and maintain student-athlete physical records and ensure compliance requirements are met

Organize and file necessary documentation related to athletic programs and governing regulations

Provide general administrative support for athletic events and programs

Front Office Support

Serve as a point of contact by answering phones and greeting visitors

Call students to the office and assist with student-related needs

Support communication efforts, including emails, letters, and announcements on behalf of administration

Maintain a welcoming, organized, and professional front office environment

Assist with additional duties as assigned to support school operations

Qualifications

High school diploma required; associate's or bachelor's degree preferred

Prior administrative or office experience, preferably in a school setting

Strong organizational and multitasking skills

Proficiency in Microsoft Office (especially Excel) and general office software

Excellent communication and interpersonal skills

Ability to maintain confidentiality and handle sensitive information with discretion

Key Attributes

Detail-oriented and highly organized

Flexible and able to adapt to changing priorities

Collaborative team player with a positive attitude

Maintains confidentiality in all aspects of the role.

Strong problem-solving skills and initiative

Work Environment
This position operates in a school front office setting with frequent interaction with students, staff, and families. The role requires the ability to manage interruptions while maintaining professionalism and efficiency.

Pay Scale - $21 - 25 per hour. Full archdiocesan benefits available.

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