Accounting Specialist - Vendor Payables
Insurance Office of America, Longwood, FL, United States
**Job Description:****Title: Accounting Specialist – Vendor Payables****This position is 5 days fully in office at our Longwood, FL office, however, can be hybrid 2-3 days after 90 days based on performance.**
*Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Additionally, our remote work policy includes having a dedicated, distraction-free workspace. Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit: ioausa.com/locations* **About the Role:** Vendor payables goal is to reconcile and process all payments to vendors and employees in a timely manner. This involves a combination of high-volume data entry and processing exports. Must efficiently navigate through EPIC, as well as have knowledge of Microsoft Outlook, Excel, and Word. Ability to scan into SharePoint. Analyze and troubleshoot accounts as needed. **Key Responsibilities:*** **Invoice Entry:** High volume of entering invoices into EPIC (accounting software).* **Invoice Review:** Review invoices for accuracy and obtain approval from the appropriate manager to make payment.* **Account Reconciliation:** Reconciliation of vendor accounts and taking corrective action when accounts are out of balance.* **W-9 Collection:** Obtain W-9s from new vendors as needed.* **Email Management:** Maintain the general email account for the vendor payables department.* **Journal Entries:** Create journal entries as needed for accounting uploads and corrections.* **Check Scanning:** Scan paper checks with backup to SharePoint.* **GL Coding:** Analyze vendor accounts and determine proper GL coding.* **Expense Reimbursements:** Assist employees in entering expense reimbursements into Chrome River.* **Expense Reports:** Review and approve expense reports and corporate credit card transactions.* **Payment Processing:** Process export of expense reimbursements into EPIC ensuring employees receive payment.* **Audit Payables:** Ensure accuracy and compliance with company policy, and federal and state laws.* **Special Payments:** Process special manual checks and off-cycle payments as needed* **Champion IOA Values:** Demonstrate integrity and leadership.**Ideal Candidate Qualifications:*** 3 years of payables experience* Strong analytical and problem-solving skills* Exceptional customer service, communication, multitasking, and organizational skills* Proficiency in MS Office (Outlook, Word, Excel)* High School Diploma (or equivalent)**What We Offer:*** Competitive salaries and bonus potential* Company-paid health insurance* Paid holidays, vacations, and sick time* 401K with employer match* Professional growth and career progression opportunities* Respectful culture and work/family life balance* Community service commitment* Supportive teammates and a rewarding work environment**What to Expect (Application Process):*** 30-Minute Phone Screen, Online Assessments, and Interview(s)**Salary Range**The expected pay range for this position is $23.00 to $26.00 per hour, depending on experience, relevant skills, and geographic location.Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Insurance Office of America (IOA) is the fourth largest privately held insurance brokerage in the United States. Founded in 1988, IOA is a recognized leader in providing property and casualty, employee benefits, and personal lines insurance and risk management solutions as well as insurtech innovation. Headquartered in Longwood, Florida, part of the greater Orlando community, IOA has more than 1,300 associates located in over 60 offices in the U. S. and United Kingdom. In California, dba IOA Insurance Services. (#0E67768) For more information, visit www.ioausa.com.
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*Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Additionally, our remote work policy includes having a dedicated, distraction-free workspace. Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit: ioausa.com/locations* **About the Role:** Vendor payables goal is to reconcile and process all payments to vendors and employees in a timely manner. This involves a combination of high-volume data entry and processing exports. Must efficiently navigate through EPIC, as well as have knowledge of Microsoft Outlook, Excel, and Word. Ability to scan into SharePoint. Analyze and troubleshoot accounts as needed. **Key Responsibilities:*** **Invoice Entry:** High volume of entering invoices into EPIC (accounting software).* **Invoice Review:** Review invoices for accuracy and obtain approval from the appropriate manager to make payment.* **Account Reconciliation:** Reconciliation of vendor accounts and taking corrective action when accounts are out of balance.* **W-9 Collection:** Obtain W-9s from new vendors as needed.* **Email Management:** Maintain the general email account for the vendor payables department.* **Journal Entries:** Create journal entries as needed for accounting uploads and corrections.* **Check Scanning:** Scan paper checks with backup to SharePoint.* **GL Coding:** Analyze vendor accounts and determine proper GL coding.* **Expense Reimbursements:** Assist employees in entering expense reimbursements into Chrome River.* **Expense Reports:** Review and approve expense reports and corporate credit card transactions.* **Payment Processing:** Process export of expense reimbursements into EPIC ensuring employees receive payment.* **Audit Payables:** Ensure accuracy and compliance with company policy, and federal and state laws.* **Special Payments:** Process special manual checks and off-cycle payments as needed* **Champion IOA Values:** Demonstrate integrity and leadership.**Ideal Candidate Qualifications:*** 3 years of payables experience* Strong analytical and problem-solving skills* Exceptional customer service, communication, multitasking, and organizational skills* Proficiency in MS Office (Outlook, Word, Excel)* High School Diploma (or equivalent)**What We Offer:*** Competitive salaries and bonus potential* Company-paid health insurance* Paid holidays, vacations, and sick time* 401K with employer match* Professional growth and career progression opportunities* Respectful culture and work/family life balance* Community service commitment* Supportive teammates and a rewarding work environment**What to Expect (Application Process):*** 30-Minute Phone Screen, Online Assessments, and Interview(s)**Salary Range**The expected pay range for this position is $23.00 to $26.00 per hour, depending on experience, relevant skills, and geographic location.Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Insurance Office of America (IOA) is the fourth largest privately held insurance brokerage in the United States. Founded in 1988, IOA is a recognized leader in providing property and casualty, employee benefits, and personal lines insurance and risk management solutions as well as insurtech innovation. Headquartered in Longwood, Florida, part of the greater Orlando community, IOA has more than 1,300 associates located in over 60 offices in the U. S. and United Kingdom. In California, dba IOA Insurance Services. (#0E67768) For more information, visit www.ioausa.com.
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