Administrative Support Coordinator II
Opt For Healthy Living, San Diego, CA, United States
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Job no:
557070
Work type:
Staff
Location:
San Diego
Position Summary
The
Administrative Support Coordinator II
plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with On Base, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Future increases, including step advancements, are subject to contract negotiations.
Generous Time Off : 15 paid holidays, vacation, and sick leave.
Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage : Medical, dental, and vision options at low or no cost.
Education Support : CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.
Required Eligibility & Legal Disclosures
Applicants must be currently authorized to work in the United States on a full‑time basis.
Applicants will be required to disclose any final administrative or judicial decision determining that they have committed sexual harassment within the last 7 years following a determination that they meet the minimum qualifications.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation.
Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti‑discrimination laws. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Supplemental Information
Applications submitted after the posting date will be reviewed on an as‑needed basis, and the position will remain open until filled.
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Job no:
557070
Work type:
Staff
Location:
San Diego
Position Summary
The
Administrative Support Coordinator II
plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with On Base, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Future increases, including step advancements, are subject to contract negotiations.
Generous Time Off : 15 paid holidays, vacation, and sick leave.
Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage : Medical, dental, and vision options at low or no cost.
Education Support : CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.
Required Eligibility & Legal Disclosures
Applicants must be currently authorized to work in the United States on a full‑time basis.
Applicants will be required to disclose any final administrative or judicial decision determining that they have committed sexual harassment within the last 7 years following a determination that they meet the minimum qualifications.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation.
Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti‑discrimination laws. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Supplemental Information
Applications submitted after the posting date will be reviewed on an as‑needed basis, and the position will remain open until filled.
#J-18808-Ljbffr