Administrative Support Coordinator II
SDSU Alumni, San Diego, CA, United States
Position Summary
The Administrative Support Coordinator II plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Why Join Us?
Play a key role in supporting faculty and academic program operations.
Work in a collaborative environment with diverse campus partners.
Apply organizational, analytical, and problem-solving skills in a meaningful way.
Gain experience with university systems and academic administration processes.
Join a mission-driven institution committed to excellence, service, and student success.
Position Information
This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
This position is designated non-exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego after the initial training period.
Department Summary
The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society. CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life.
Education And Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with On Base, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation And Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
Future increases, including step advancements, are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
SDSU is a smoke-free campus. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco (dpacheco@sdsu.edu).
Supplemental Information
Apply by May 10th, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if disqualifying information is revealed. SDSU is not a sponsoring agency for work visas. A final administrative or judicial decision about sexual harassment disclosures may be required for applicants who reach final stages of the process.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position. A background check is required for employment. SDSU is a smoke-free campus. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting the listed contact.
Final note: This description includes essential job duties and requirements. The information is subject to change and does not constitute a contract of employment.
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The Administrative Support Coordinator II plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Why Join Us?
Play a key role in supporting faculty and academic program operations.
Work in a collaborative environment with diverse campus partners.
Apply organizational, analytical, and problem-solving skills in a meaningful way.
Gain experience with university systems and academic administration processes.
Join a mission-driven institution committed to excellence, service, and student success.
Position Information
This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
This position is designated non-exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego after the initial training period.
Department Summary
The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society. CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life.
Education And Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with On Base, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation And Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
Future increases, including step advancements, are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
SDSU is a smoke-free campus. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco (dpacheco@sdsu.edu).
Supplemental Information
Apply by May 10th, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if disqualifying information is revealed. SDSU is not a sponsoring agency for work visas. A final administrative or judicial decision about sexual harassment disclosures may be required for applicants who reach final stages of the process.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position. A background check is required for employment. SDSU is a smoke-free campus. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting the listed contact.
Final note: This description includes essential job duties and requirements. The information is subject to change and does not constitute a contract of employment.
#J-18808-Ljbffr