Administrative Coordinator
FASTer Way to Fat Loss, Clearwater, FL, United States
Based in the Corporate Office in Clearwater, FL
Non Exempt Position
The Administrative Programming Coordinator plays a critical role in ensuring the daily execution and coordination of FASTer Way's studio programming, Facebook content scheduling, and internal communication. This role supports seamless client experiences, manages behind-the-scenes logistics, and contributes to high-quality health and wellness programming through precise scheduling and effective communication across departments.
Work Activities
Assist with client initiatives in an administrative capacity.
Respond to internal and external support requests from various departments.
Support the planning and execution of talent filming schedules.
Communicate itineraries to talent and guests.
Act as a liaison and support for 20+ remote contractors.
Verify communications for factual accuracy, grammatical correctness, and adherence to company standards.
Use google sheets for data, scheduling, and record keeping.
Schedule posts for multiple Facebook communities.
Manage member requests into Facebook communities.
Provide online moderation during trainings.
Facilitate communication between the talent, programming, and production teams to keep filming sessions running on time.
Enhance the quality of workout videos by managing on-set logistics, providing cues to instructors, and accurately documenting all details during filming
Duties and responsibilities may be adjusted to meet changing organizational priorities.
Google Workspace (Docs, Sheets, Calendar, Meet)
Facebook (Groups, Posts, Member Management)
HubSpot
Slack
Job Competencies
Communication: Strong written and verbal communication skills for internal coordination and client-facing messaging.
Organization & Planning: High level of reliability, detail orientation, and the ability to manage complex schedules.
Strong Attention to Detail: Consistently produces accurate, high-quality work by carefully reviewing tasks and focusing on the details that ensure excellence.
Teamwork: Collaborative mindset with ability to work across departments and levels.
Adaptability: Comfortable shifting between tasks, tools, and priorities in a fast-paced setting.
Technology Proficiency: Confident using Google Suite (especially google sheets), social media tools.
Customer Focus: Professional and friendly support for internal teams and clients.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Ownership & Accountability: Takes full ownership of work, proactively addressing challenges, owning outcomes, and implementing solutions when issues arise.
Education And Experience
Associate's degree highly preferred.
Familiarity and knowledge of fitness and exercise terminology
1-3 years of professional experience in administrative responsibilities, client support, and scheduling coordination in a fast-paced environment.
Ideal for recent graduates in exercise science, health promotion, communications, or professionals returning to the workforce with strong organizational skills and a passion for wellness.
Work Performance
Produce accurate and thorough results, even under tight deadlines
Maintain strong response time and adaptability to internal support needs.
Ensure quality and consistency in client programming and reporting.
Display professionalism and teamwork in all internal communications.
Meet reporting deadlines and contribute positively to department goals.
Salary: $20.00 - $24.00 per hour
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Non Exempt Position
The Administrative Programming Coordinator plays a critical role in ensuring the daily execution and coordination of FASTer Way's studio programming, Facebook content scheduling, and internal communication. This role supports seamless client experiences, manages behind-the-scenes logistics, and contributes to high-quality health and wellness programming through precise scheduling and effective communication across departments.
Work Activities
Assist with client initiatives in an administrative capacity.
Respond to internal and external support requests from various departments.
Support the planning and execution of talent filming schedules.
Communicate itineraries to talent and guests.
Act as a liaison and support for 20+ remote contractors.
Verify communications for factual accuracy, grammatical correctness, and adherence to company standards.
Use google sheets for data, scheduling, and record keeping.
Schedule posts for multiple Facebook communities.
Manage member requests into Facebook communities.
Provide online moderation during trainings.
Facilitate communication between the talent, programming, and production teams to keep filming sessions running on time.
Enhance the quality of workout videos by managing on-set logistics, providing cues to instructors, and accurately documenting all details during filming
Duties and responsibilities may be adjusted to meet changing organizational priorities.
Google Workspace (Docs, Sheets, Calendar, Meet)
Facebook (Groups, Posts, Member Management)
HubSpot
Slack
Job Competencies
Communication: Strong written and verbal communication skills for internal coordination and client-facing messaging.
Organization & Planning: High level of reliability, detail orientation, and the ability to manage complex schedules.
Strong Attention to Detail: Consistently produces accurate, high-quality work by carefully reviewing tasks and focusing on the details that ensure excellence.
Teamwork: Collaborative mindset with ability to work across departments and levels.
Adaptability: Comfortable shifting between tasks, tools, and priorities in a fast-paced setting.
Technology Proficiency: Confident using Google Suite (especially google sheets), social media tools.
Customer Focus: Professional and friendly support for internal teams and clients.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Ownership & Accountability: Takes full ownership of work, proactively addressing challenges, owning outcomes, and implementing solutions when issues arise.
Education And Experience
Associate's degree highly preferred.
Familiarity and knowledge of fitness and exercise terminology
1-3 years of professional experience in administrative responsibilities, client support, and scheduling coordination in a fast-paced environment.
Ideal for recent graduates in exercise science, health promotion, communications, or professionals returning to the workforce with strong organizational skills and a passion for wellness.
Work Performance
Produce accurate and thorough results, even under tight deadlines
Maintain strong response time and adaptability to internal support needs.
Ensure quality and consistency in client programming and reporting.
Display professionalism and teamwork in all internal communications.
Meet reporting deadlines and contribute positively to department goals.
Salary: $20.00 - $24.00 per hour
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