Sr Analyst Payroll Tax
Unified Women’s Healthcare, Florida, NY, United States
Overview
Unifiedis a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high‑quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
Under general direction from the Manager, Payroll, the Senior Payroll Tax Analyst serves as a subject matter expert (SME) for payroll tax and oversees all payroll tax administration. This role is responsible for ensuring compliance with federal, state, and local regulations across a high‑volume, multi‑state environment with numerous FEINs.
The Senior Payroll Tax Analyst partners closely with a Tax Specialist and works cross‑functionally with Payroll, Accounting, and external agencies. This position includes responsibility for tax registrations, reconciliation of payroll tax accounts, and resolution of complex tax issues. The Analyst will regularly interact with state and federal agencies, external auditors, and internal stakeholders, including Account Managers within Accounting, to research and resolve discrepancies.
The Analyst’s time is spent planning, coordinating, and administering payroll tax requirements, including managing high‑volume registrations, resolving agency notices, making payments, reviewing refunds, and ensuring accurate reporting. This position requires a highly detail‑oriented professional with strong organizational, problem‑solving, and communication skills, including the ability to effectively communicate with both executive leadership and team members.
Responsibilities
Serve as the payroll tax subject matter expert (SME), providing guidance and strategic partnership with Tax Specialists, Accounting, vendors, and leadership
Manage end to end payroll tax operations across federal, multi state, and local jurisdictions, including registrations, compliance, and ongoing account maintenance for a high volume of FEINs
Process, reconcile, and oversee payroll taxes across multiple systems (including ADP and UKG), ensuring accurate and timely filing of all payroll tax returns
Ensure accuracy and compliance of W2 and W3 reporting, payroll tax reconciliations, and resolution of variances and discrepancies
Research and resolve complex payroll tax issues, including agency notices, audits, legislative changes, and system configuration discrepancies
Serve as the primary contact for payroll tax audits and agency inquiries, ensuring timely responses and issue resolution
Manage payroll tax setup and configuration, acting as a liaison between payroll teams, third party vendors, and tax agencies
Prioritize and manage multiple projects while communicating effectively with stakeholders, including senior leadership and C suite, and driving continuous process improvements, documentation, and timely follow ups
Additional Job Functions
Other duties as assigned.
Qualifications
BA degree in Accounting, Finance, Human Resources, or equivalent professional experience required
CPP certification preferred
5+ years of payroll tax experience, including multi‑state tax compliance
Proven experience managing high‑volume tax registrations and FEINs
Strong understanding of U.S. federal, state, and local payroll tax laws
Experience with payroll processes is a plus
Demonstrated expertise in problem‑solving and issue resolution in complex environments
Ability to manage multiple projects and competing priorities effectively
Exceptional organizational skills and attention to detail
Advanced experience with UKG Pro (UltiPro) and ADP (Workforce Now) SmartCompliance
Experience working with third‑party tax providers such as ADP, Dayforce, and UKG
Experience with tax notice management and agency correspondence in high‑volume environments
Experience with payroll system integrations and data migrations
Knowledge of SOX compliance and payroll controls
Familiarity with Salesforce or similar case management systems
Benefits
We’re here for you—both personally and professionally.
Our benefits are designed to support you and your family at every stage of life. From health and wellness to financial security and career growth, we offer a comprehensive package to help you thrive.
Health Coverage
Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.
Paid Time Off
Vacation, personal days, and paid holidays to help you recharge.
Financial & Retirement Planning
401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).
Income Protection
Short- and long‑term disability, paid parental leave, basic life insurance, and optional additional coverage.
Wellbeing Support
Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.
Professional Development
Opportunities and resources to support your career growth.
#J-18808-Ljbffr
Unifiedis a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high‑quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
Under general direction from the Manager, Payroll, the Senior Payroll Tax Analyst serves as a subject matter expert (SME) for payroll tax and oversees all payroll tax administration. This role is responsible for ensuring compliance with federal, state, and local regulations across a high‑volume, multi‑state environment with numerous FEINs.
The Senior Payroll Tax Analyst partners closely with a Tax Specialist and works cross‑functionally with Payroll, Accounting, and external agencies. This position includes responsibility for tax registrations, reconciliation of payroll tax accounts, and resolution of complex tax issues. The Analyst will regularly interact with state and federal agencies, external auditors, and internal stakeholders, including Account Managers within Accounting, to research and resolve discrepancies.
The Analyst’s time is spent planning, coordinating, and administering payroll tax requirements, including managing high‑volume registrations, resolving agency notices, making payments, reviewing refunds, and ensuring accurate reporting. This position requires a highly detail‑oriented professional with strong organizational, problem‑solving, and communication skills, including the ability to effectively communicate with both executive leadership and team members.
Responsibilities
Serve as the payroll tax subject matter expert (SME), providing guidance and strategic partnership with Tax Specialists, Accounting, vendors, and leadership
Manage end to end payroll tax operations across federal, multi state, and local jurisdictions, including registrations, compliance, and ongoing account maintenance for a high volume of FEINs
Process, reconcile, and oversee payroll taxes across multiple systems (including ADP and UKG), ensuring accurate and timely filing of all payroll tax returns
Ensure accuracy and compliance of W2 and W3 reporting, payroll tax reconciliations, and resolution of variances and discrepancies
Research and resolve complex payroll tax issues, including agency notices, audits, legislative changes, and system configuration discrepancies
Serve as the primary contact for payroll tax audits and agency inquiries, ensuring timely responses and issue resolution
Manage payroll tax setup and configuration, acting as a liaison between payroll teams, third party vendors, and tax agencies
Prioritize and manage multiple projects while communicating effectively with stakeholders, including senior leadership and C suite, and driving continuous process improvements, documentation, and timely follow ups
Additional Job Functions
Other duties as assigned.
Qualifications
BA degree in Accounting, Finance, Human Resources, or equivalent professional experience required
CPP certification preferred
5+ years of payroll tax experience, including multi‑state tax compliance
Proven experience managing high‑volume tax registrations and FEINs
Strong understanding of U.S. federal, state, and local payroll tax laws
Experience with payroll processes is a plus
Demonstrated expertise in problem‑solving and issue resolution in complex environments
Ability to manage multiple projects and competing priorities effectively
Exceptional organizational skills and attention to detail
Advanced experience with UKG Pro (UltiPro) and ADP (Workforce Now) SmartCompliance
Experience working with third‑party tax providers such as ADP, Dayforce, and UKG
Experience with tax notice management and agency correspondence in high‑volume environments
Experience with payroll system integrations and data migrations
Knowledge of SOX compliance and payroll controls
Familiarity with Salesforce or similar case management systems
Benefits
We’re here for you—both personally and professionally.
Our benefits are designed to support you and your family at every stage of life. From health and wellness to financial security and career growth, we offer a comprehensive package to help you thrive.
Health Coverage
Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.
Paid Time Off
Vacation, personal days, and paid holidays to help you recharge.
Financial & Retirement Planning
401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).
Income Protection
Short- and long‑term disability, paid parental leave, basic life insurance, and optional additional coverage.
Wellbeing Support
Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.
Professional Development
Opportunities and resources to support your career growth.
#J-18808-Ljbffr