Sr Analyst Payroll Tax
Unified Women's Healthcare, Florida, NY, United States
Overview
Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
Responsibilities
Serve as the payroll tax subject matter expert (SME), providing guidance and strategic partnership with Tax Specialists, Accounting, vendors, and leadership
Manage end-to-end payroll tax operations across federal, multi-state, and local jurisdictions, including registrations, compliance, and ongoing account maintenance for a high volume of FEINs
Process, reconcile, and oversee payroll taxes across multiple systems (including ADP and UKG), ensuring accurate and timely filing of all payroll tax returns
Ensure accuracy and compliance of W-2 and W-3 reporting, payroll tax reconciliations, and resolution of variances and discrepancies
Research and resolve complex payroll tax issues, including agency notices, audits, legislative changes, and system configuration discrepancies
Serve as the primary contact for payroll tax audits and agency inquiries, ensuring timely responses and issue resolution
Manage payroll tax setup and configuration, acting as a liaison between payroll teams, third party vendors, and tax agencies
Prioritize and manage multiple projects while communicating effectively with stakeholders, including senior leadership and C-suite, and driving continuous process improvements, documentation, and timely follow ups
Qualifications
BA degree in Accounting, Finance, Human Resources, or equivalent professional experience required
CPP certification preferred
5+ years of payroll tax experience, including multi-state tax compliance
Proven experience managing high-volume tax registrations and FEINs
Strong understanding of U.S. federal, state, and local payroll tax laws
Experience with payroll processes is a plus
Demonstrated expertise in problem-solving and issue resolution in complex environments
Ability to manage multiple projects and competing priorities effectively
Exceptional organizational skills and attention to detail
Advanced experience with UKG Pro (UltiPro) and ADP (Workforce Now) SmartCompliance
Experience working with third-party tax providers such as ADP, Dayforce, and UKG
Experience with tax notice management and agency correspondence in high-volume environments
Experience with payroll system integrations and data migrations
Knowledge of SOX compliance and payroll controls
Familiarity with Salesforce or similar case management systems
Benefits
Health Coverage: Medical, dental, and vision plans, fertility benefits, and supplemental insurance options
Paid Time Off: Vacation, personal days, and paid holidays
Financial & Retirement Planning: 401(k) with employer contribution, plus FSAs and HSAs
Income Protection: Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage
Wellbeing Support: Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection
Professional Development: Opportunities and resources to support career growth
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Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
Responsibilities
Serve as the payroll tax subject matter expert (SME), providing guidance and strategic partnership with Tax Specialists, Accounting, vendors, and leadership
Manage end-to-end payroll tax operations across federal, multi-state, and local jurisdictions, including registrations, compliance, and ongoing account maintenance for a high volume of FEINs
Process, reconcile, and oversee payroll taxes across multiple systems (including ADP and UKG), ensuring accurate and timely filing of all payroll tax returns
Ensure accuracy and compliance of W-2 and W-3 reporting, payroll tax reconciliations, and resolution of variances and discrepancies
Research and resolve complex payroll tax issues, including agency notices, audits, legislative changes, and system configuration discrepancies
Serve as the primary contact for payroll tax audits and agency inquiries, ensuring timely responses and issue resolution
Manage payroll tax setup and configuration, acting as a liaison between payroll teams, third party vendors, and tax agencies
Prioritize and manage multiple projects while communicating effectively with stakeholders, including senior leadership and C-suite, and driving continuous process improvements, documentation, and timely follow ups
Qualifications
BA degree in Accounting, Finance, Human Resources, or equivalent professional experience required
CPP certification preferred
5+ years of payroll tax experience, including multi-state tax compliance
Proven experience managing high-volume tax registrations and FEINs
Strong understanding of U.S. federal, state, and local payroll tax laws
Experience with payroll processes is a plus
Demonstrated expertise in problem-solving and issue resolution in complex environments
Ability to manage multiple projects and competing priorities effectively
Exceptional organizational skills and attention to detail
Advanced experience with UKG Pro (UltiPro) and ADP (Workforce Now) SmartCompliance
Experience working with third-party tax providers such as ADP, Dayforce, and UKG
Experience with tax notice management and agency correspondence in high-volume environments
Experience with payroll system integrations and data migrations
Knowledge of SOX compliance and payroll controls
Familiarity with Salesforce or similar case management systems
Benefits
Health Coverage: Medical, dental, and vision plans, fertility benefits, and supplemental insurance options
Paid Time Off: Vacation, personal days, and paid holidays
Financial & Retirement Planning: 401(k) with employer contribution, plus FSAs and HSAs
Income Protection: Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage
Wellbeing Support: Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection
Professional Development: Opportunities and resources to support career growth
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